Materials & Inventory Specialist

Industrious Ventures; Burlingame (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

Xona is a leading navigational intelligence company focused on real-time, centimeter-level precision for devices worldwide. The Materials & Inventory Specialist will support R&D, satellite manufacturing, and contract manufacturing partners, coordinating the flow of flight hardware and electronic components from receiving through inventory, kitting, consignment, production, and shipment.

You will work with Supply Chain, Engineering, Quality, Production, and contract manufacturers to ensure

Qualifications

• 2–4 years in materials, inventory, production control, or related roles in high‑reliability manufacturing.
• Experience supporting PCBA manufacturing or electronics production with contract manufacturers.
• Familiarity with part numbers, date/lot codes, moisture‑sensitive devices, and ESD contents.
• Experience working from BOMs, work orders, kit lists, and production schedules.
• Experience with inventory transactions, cycle counts, material issuance, receiving, and reconciliation.
• Familiarity with ERP/MRP systems and inventory-management software.
• Familiarity with ISO 9001 or AS9100 quality management systems.
• Understanding of HTS, ECCN, Incoterms, and controlled-item handling for shipping.
• Strong attention to detail and accuracy in records and transactions.
• Excellent communication to coordinate across Supply Chain, Quality, Engineering, Production, and suppliers.
• Ability to identify material risks and drive resolution with stakeholders.
• Flexible to evolving program needs and schedules; proactive process improvement.
• Able to lift at least 40 lbs and stand/reach as required in manufacturing.

Responsibilities

• Perform incoming receiving processes for hardware, components, and materials with verification and documentation.
• Inspect incoming items for damage, quantity, traceability, and required documentation.
• Maintain accurate inventory records for serialized, lot-controlled, and revision-controlled items.
• Coordinate material requirements for PCBA builds with internal teams and external partners.
• Prepare and issue electronic component kits for PCBA assembly with correct part numbers and BOMs.
• Track and reconcile consigned inventory at external suppliers and manage shortages/excess.
• Kit and issue inventory to internal teams per BOMs and production needs.
• Maintain organized inventory locations per 5S, ESD, FOD requirements.
• Conduct regular cycle counts and investigate discrepancies for corrective actions.
• Support material configuration changes and movement between programs and storage.
• Coordinate movement of hardware and kits between cleanrooms, warehouses, and suppliers.
• Pack and crate outgoing shipments and prepare shipping documentation.
• Operate lift equipment, pallet jacks, cranes as needed.
• Identify opportunities to improve inventory controls and ERP/MRP processes.

Skills

Materials planning

Inventory control

PCBA support

BOMs & WO

Cross-functional

ESD awareness

Traceability

Shipping docs

ERP/MRP

Quality systems

Tools

ERP/MRP systems

ISO 9001/AS9100

Job description

Xona is the navigational intelligence company bringing real-time, centimeter-level certainty to any device, anywhere on Earth.

With Pulsar - the world's most advanced PNT satellite infrastructure in Low Earth Orbit - Xona will offer a future-proof, backwards-compatible global positioning system optimized for absolute precision, superior power, and robust protection.

Materials & Inventory Specialist

As Materials & Inventory Specialist, you will be an integral member of Xona's Supply Chain organization, supporting R&D, satellite manufacturing, and external contract manufacturing partners. You will help coordinate the flow of flight hardware and electronic components from receiving through inventory, kitting, consignment, production, and shipment.

A key part of this role will be supporting PCBA production by preparing, tracking, and reconciling customer-furnished electronic components consigned to external assembly partners. You will work closely with Supply Chain, Engineering, Quality, Production, and contract manufacturers to ensure materials are available, traceable, and delivered where they are needed to support prototype and low-rate production schedules.

Responsibilities

• Perform incoming receiving processes for hardware, electronic components, raw materials, and other production materials, including quantity verification, packing-list documentation, three-way match support, and management of partial receipts.

• Inspect incoming hardware, components, and raw materials for damage, quantity discrepancies, traceability requirements, and required documentation.

• Maintain accurate inventory records for flight hardware and production materials, including serialized, lot-controlled, and revision-controlled inventory.

• Coordinate material requirements for PCBA builds with Supply Chain, Engineering, and external assembly partners.

• Prepare and issue electronic component kits for PCBA assembly, including verifying part numbers, revisions, quantities, lot/date codes, and traceability documentation against applicable BOMs and build requirements.

• Track and reconcile consigned inventory at external suppliers, including material consumption, shortages, excess material, unused components, and material returned following completion of builds.

• Kit and issue inventory to internal manufacturing, integration, and test teams in accordance with BOMs, work orders, and production requirements.

• Maintain organized and controlled inventory locations in accordance with 5S, ESD, FOD, and other applicable material-handling requirements.

• Perform regular cycle counts, investigate inventory discrepancies, and support inventory reconciliation and corrective actions.

• Support material configuration changes, nonconforming-material dispositions, and movement of inventory between programs, builds, and storage locations.

• Coordinate movement of hardware, assemblies, components, and kits between cleanrooms, warehouse areas, production areas, and external suppliers.

• Pack and crate outgoing shipments and prepare associated shipping and material documentation.

• Operate motorized lift equipment, pallet jacks, cranes, and lifting fixtures.

• Identify opportunities to improve inventory controls, material-flow processes, PCBA consignment processes, and supporting ERP/MRP systems as Xona scales production.

• Adhere to applicable safety, quality, ESD, FOD, and configuration-control requirements and contribute to a safe, organized, and collaborative work environment.

Desired Qualifications

• 2-4 years of materials, inventory, production control, supply chain operations, or related experience in the aviation, space, defense, electronics, or other high-reliability manufacturing industries.

• Experience supporting PCBA manufacturing, electronics production, or external contract manufacturers strongly preferred.

• Familiarity with electronic component handling, including part numbers, manufacturer part numbers, date/lot codes, moisture-sensitive devices, and ESD-sensitive components.

• Experience working from BOMs, work orders, kit lists, and production schedules.

• Experience with inventory transactions, cycle counts, material issuance, receiving, and reconciliation.

• Experience handling serialized, lot-controlled, revision-controlled, or expiration-controlled materials.

• Familiarity with ERP/MRP systems and inventory-management software.

• Familiarity with Quality Management Systems such as ISO 9001 or AS9100.

• Understanding of domestic and international shipping requirements and ability to prepare shipping documentation. Familiarity with HTS codes, ECCN basics, Incoterms, and controlled-item handling is preferred.

• Strong attention to detail and accuracy in inventory records, documentation, and material transactions.

• Strong organizational skills and ability to manage multiple material requirements, builds, and supplier interactions simultaneously.

• Excellent communication skills and ability to coordinate effectively across Supply Chain, Quality, Engineering, Production, and external manufacturing partners.

• Ability to identify material risks, discrepancies, and shortages and drive them to resolution with appropriate stakeholders.

• Flexibility and adaptability to evolving program needs, production schedules, and priorities.

• Ability to identify opportunities for process improvement and support the scale-up of systems, software, and material-control processes.

• Able to manage long durations of standing, grasping, sitting, pulling, and physical bending movements to support various manufacturing and test processes. Must be able to lift at least 40 lbs unassisted.

For U.S. Roles:

To comply with U.S. Government space technology export regulations, applicant must be a U.S. citizen, lawful permanent resident of the United States (i.e. Green Card holder), or other protected individual as defined by 8 U.S.C. 1324b(a)(3).

For U.K. Roles:

To comply with U.K. regulations, this role requires Baseline Personnel Security Standard (BPSS) checks, and successful candidates must be eligible to obtain UK Security Clearance (SC).

For Canada Roles:

Successful candidates must obtain and hold a security clearance at the reliability status level, and pass security assessment for the Canadian Controlled Goods Program (CGP) and ITAR.

We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.