Materials Coordinator (ARL)

RiseMe; Illinois; On-site; USD 62,000 - 94,000; Full time

Benefits offered by this job

Tuition discount

Benefits package

Job summary

The Applied Research Laboratory (ARL) at Penn State is seeking a Materials Coordinator to support the Supply Chain Department. This on-site role focuses on inventory control, procurement coordination, and documentation across cross-functional teams.

You will work with engineering, program management, manufacturing, procurement, property management, security, QA, and finance to resolve material availability and scheduling issues, while ensuring compliance with FAR/DFARS, ITAR/EAR, and university

Qualifications

• Experience in physical/digital inventory management in manufacturing, lab, or engineering environments.
• Hands-on MRP/ERP experience (item masters, BOMs, transactions, multi-location inventory).
• Digitizing, standardizing, and centralizing technical/inventory documentation with accuracy.
• Working knowledge of purchase requisitions, PO tracking, supplier/cost data, and vendor coordination.
• Ability to work cross-functionally with engineers and government property personnel; manage priorities.
• Current eligibility for access to classified information at the Secret level or higher.

Responsibilities

• Support procurement by coordinating with suppliers, buyers, engineering, and program teams to obtain materials.
• Organize warehouses, stockrooms, and secure storage to maximize inventory accuracy and efficiency.
• Maintain accurate electronic records supporting inventory management, procurement, property accountability, shipping, receiving, quality assurance, and audits.
• Coordinate with engineering, program management, manufacturing, procurement, property management, security, QA, finance, and shipping/receiving to resolve issues.
• Ensure compliance with FAR, DFARS, ITAR/EAR, quality standards, and university policies.
• May supervise staff, including hiring, onboarding, training, and performance management.

Skills

Inventory & Material Control

MRP/ERP System Proficiency

Documentation & Data Organization

Procurement & Supply Chain Basics

Organizational & Communication Skills

Security clearance eligibility

Education

Bachelor's Degree

Job description

POSITION SPECIFICS

We are searching for a Materials Coordinator to join our Supply Chain Department at the Applied Research Laboratory (ARL) at Penn State. The Supply Chain Department is dedicated to keeping our researchers researching by providing bridges between researchers, the business office and suppliers.

ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

You will:

• Support procurement activities by coordinating with suppliers, buyers, engineering personnel, and program teams to obtain required materials, monitor delivery schedules, resolve shortages, and support Requests for Quotations (RFQs), Requests for Proposals (RFPs), and vendor performance evaluations

• Ensure the organization of warehouses, stockrooms, and secure storage locations that maximize inventory accuracy, safety, security, material preservation, and operational efficiency

• Maintain accurate electronic records supporting inventory management, procurement, property accountability, shipping, receiving, quality assurance, and audit readiness; prepare reports and documentation supporting internal reviews and external audits

• Coordinate closely with Engineering, Program Management, Manufacturing, Procurement, Property Management, Security, Quality Assurance, Finance, and Shipping/Receiving personnel to resolve material availability, logistics, inventory, and scheduling issues affecting project execution

• Ensure compliance with applicable FAR, DFARS, Federal Acquisition Regulations, Government Property requirements, export control regulations (ITAR/EAR), quality management standards, and University policies governing procurement, logistics, and material management

• May supervise staff, including hiring, onboarding, training, work assignment, performance management, and professional development

Required skills/experience areas include:

• Inventory & Material Control Experience – Demonstrated background in physical/digital inventory management, receiving, issuing, cycle counting, and reconciliation in a manufacturing, lab, or engineering environment.

• MRP/ERP System Proficiency – Hands-on experience setting up or operating an MRP/ERP system (item masters, BOMs, transactions, multi-location inventory); ability to quickly become a power user in Atlas

• Documentation & Data Organization – Strong skills in digitizing, standardizing, and centralizing technical/inventory documentation (BOMs, build records, part numbering) with high attention to accuracy and traceability

• Procurement & Supply Chain Basics – Working knowledge of purchase requisitions, PO tracking, supplier/cost/lead-time data capture, and vendor coordination.

• Organizational & Communication Skills – Ability to work cross-functionally with engineers, supply chain staff, and government property personnel; capable of managing competing priorities during a high-intensity setup phase

• Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required

Preferred skills/experience areas include:

• Government property/serialization tracking and compliance requirements

• Familiarity with PLM/TeamCenter or similar CAD-linked data management systems

• Background supporting engineering or R&D programs (understanding of BOM-to-build linkage)

• Prior experience in a defense, aerospace, or government-funded research environment

• Building or maintaining vendor databases within an MRP/ERP tool

• Cross-training/backup role experience (supporting multiple programs or acting as a shared resource)

Your working location will be fully on-site, located in State College, PA Questions related to flexible work should be directed to the hiring manager during the interview process. This position may require periodic travel to remote locations in support of testing as part of a small team of researchers, engineers, and technologists.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Bachelor's Degree3+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:None

ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC).

FOR FURTHER INFORMATION on ARL, visit our web site at www.arl.psu.edu.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. Notice regarding employment at the Applied Research Laboratory (ARL): Employees must be eligible to obtain a government security clearance, participate in the ARL drug testing program, and comply with electronic and physical monitoring requirements applicable to federal contractors. ARL operates in a secure information environment involving Unclassified, Controlled Unclassified Information (CUI), and Classified information. Personal electronic devices brought onsite must be registered and may be restricted from certain areas. You must be a U.S. citizen to apply.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $62,304.00 - $93,504.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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