Materials & Central Supply

Pioneer Medical Center; Big Timber (MT); On-site; USD 42,000 - 66,000; Full time

Job summary

Pioneer Medical Center in Big Timber, MT is seeking an Inventory Control/Purchasing Specialist to coordinate ordering, stocking and inventory for the ER, CAH, swing bed, clinic, and ALF. You will place orders, maintain PAR levels and optimize stock through data-driven standards.

Responsibilities include creating purchase orders, preventing shortages, collaborating with the GPO, and ensuring Cerner charge master accuracy and sterilization support. Lean Six Sigma experience is preferred.

Qualifications

• Experience in hospital purchasing and inventory control.
• Familiarity with healthcare terminology and patient safety considerations.
• Lean Six Sigma experience preferred; certification desirable.

Responsibilities

• Coordinate ordering and stocking for ER, CAH, swing bed, clinic, and ALF.
• Create and submit purchase orders; manage stock levels.
• Develop inventory control strategies to reduce obsolescence and shortages.
• Work with GPOs to maximize product non-price performance.
• Ensure accurate Cerner charge master entries and instrument sterilization support.

Skills

Inventory control

Purchase orders

Vendor management

Healthcare supply chain

Lean Six Sigma

Education

Two years college in related field

CRCST certification

Tools

Cerner charge master

Job description

This position is responsible for coordinating and maintaining the ordering and/or stocking and inventory control of all medical/surgical and nursing supplies in the emergency room, CAH, swing bed, clinic, and assisted living. Responsible for placing orders for materials, equipment, products or services and inventory control. Makes recommendations for effective and efficient inventory management based on trending and historical practices to include, but not limited to; par levels, substitute recommendations, purchasing processes, and census capacity.

ESSENTIAL JOB FUNCTIONS

1. Supports and models behaviors consistent with Pioneer Medical Center’s mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental, and outside agency standards as it relates to the environment, employee, patient safety or job performance.
2. Creates and submits purchase orders for supplies, equipment, and services. Ensures orders do not become delinquent. Assists departments in completing purchase requests. Orders and/or stocks medical/surgical and nursing supplies for the ER, CAH, swing bed, clinic, and ALF. Responsible for maintaining PAR stock levels for all areas.
3. Designs and implements product standardization and inventory control strategies to enhance distribution, minimize supply utilization, reduce inventory and obsolescence. Recommends development, revisions, and implementation of standards for purchasing of supplies and equipment. Coordinates approved changes.
4. Ensures availability of quality product and equipment and avoidance of shortages. Plans and organizes the special-order supplies. Resolves shipping discrepancies. Expedites and arranges for credit, return or replacement of defective or damaged items.
5. Research product options for managers as changes and new efforts are considered. Works with Billings Clinic GPO to maximize participation rates. Presents new products from GPO to managers and medical staff.
6. Identifies discrepancies in the billing charge master system for supplies. Routes requests for pricing changes and/or the addition of new supplies to the IT service desk for entry into Cerner charge master system for supplies. Performs sterilization of instruments for the ER.
7. Decontamination: Identifies and uses appropriate methods as identified by manufacturer’s guidelines to sort, disassemble, decontaminate, clean, and disinfect instruments and clinical equipment. Shows proficiency in operating and troubleshooting cleaning equipment. Appropriately handles garbage, soiled linen, and biohazard materials. Maintains safety standards and ongoing departmental competencies and educational requirements. Instrument assembly and packaging: Identifies and inspects instruments for cleanliness and functionality. Correctly assembles instruments and packages them appropriately to set standards as it relates to validated sterilization method. Must be familiar with the various packaging materials available for sterilization and must be able to select the appropriate packaging for the item and sterilization process. Must be able to correctly identify a multitude of different instruments and how to properly process them. Sterilization/High Level Disinfection (HLD): Selects appropriate sterilization or high-level disinfection methods. Identifies and follows correct principles of sterilization/HLD. Properly documents and verifies sterilization loads and biological tests to determine the efficacy of the sterilization process. Must be able to understand the advantages and limitations of each sterilization method and be able to demonstrate competency in using all equipment used for sterilization and HLD. Correctly identifies when and how to safely use different sterilization/HLD methods available.
8. Maintains competency in all organizational, departmental, and outside agency safety standards as it relates to the environment, employee, and patient/resident safety.
9. Identifies needs and sets goals for own growth and development.
10. Performs other duties as assigned or needed to meet the needs of the department/organization.

KNOWLEDGE, SKILLS & ABILITIES

• Common policies and procedures, both organizational and departmental
• Compliance Program
• Code of Conduct
• Regulatory standards (i.e., State Survey, OSHA)
• HIPAA and confidentiality requirements
• Patient’s/resident’s rights
• Patient safety standards

MINIMUM QUALIFICATIONS

• High school diploma or equivalent.
• Two (2) years of college in related field preferred
• Two (2) years purchasing experience.
• 3-5 years of experience in Patient Access department in a healthcare facility
• Knowledge of medical terminology and exceptional customer service skills
• Prior healthcare experience preferred.
• Lean Six Sigma experience preferred.
• Certification in sterile processing, CRCST (Certified Registered Central Service Technician) through IAHCSMM (International Association of Healthcare Central Service Material Management) or equivalent desirable
• Or an equivalent combination of education and experience relating to the above tasks, knowledge, skills, and abilities will be considered.

WORKING CONDITIONS

• Work is performed primarily in an office or warehouse environment and patient care areas.
• May be required to work varying shifts, weekends and/or holidays to meet business needs.
• Works with moderate exposure to excessive noise, dust, temperature

Blood Borne Pathogen Category: Category I

Tasks that involve exposure to blood, body fluids or tissues.

Blood Borne Pathogen Category: Category II

Tasks that may involve occasional exposure to blood, body fluids or tissues, but are not a part of the routine job description. Appropriate protective measures are readily available to every employee engaged in Category II tasks.

The above is intended to describe the general content of/and requirements of the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

Look through our website, www.pmcmt.org, the Facebook groups “Big Timber Community” and “Big Timber Buzz” or call our Director of Human Resources at 406.932.4603 for more information about the area and this role.

Pioneer Medical Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, pregnancy, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.