Material Distribution Clerk II

University of Texas at Austin; Austin (TX); On-site; USD 37,000 - 46,000; Full time

Benefits offered by this job

Health benefits

Vision/Dental/Life insurance options

Paid time off

Job summary

The University of Texas at Austin on UT Main Campus is seeking a Material Distribution Clerk II to support the Document Solutions unit. You will play a key role in handling mail and deliveries, ensuring accurate sorting and timely processing to support campus operations.

This position emphasizes reliability, careful record keeping, and safe operation of campus vehicles; the team environment values proactive problem-solving and strong customer service.

Qualifications

• High School diploma or GED; at least 1 year of stock handling and postal equipment experience.
• 6 months of work experience in courier or delivery service.
• Strong organization and time management; ability to provide good customer service.
• Ability to adapt to change and work in a team.
• Clear communication with customers.

Responsibilities

• Operate mailroom equipment and maintain organized mailroom operations.
• Operate a university vehicle for pickups and deliveries on scheduled routes.
• Assist with mail prep, weighing, stamping, and labeling per postal regulations.
• Provide clerical support in receiving materials and maintaining shipping records.
• Assist in preparing addressing/inserting equipment and outgoing shipments.
• Report damages or shortages of materials; perform minor repairs to mail equipment.
• Perform special deliveries and maintain mailroom organization.

Skills

Organization & time management

Customer service

Teamwork

Adaptability

Communication skills

Education

High School Diploma or GED

Job description

Job Posting Title:

Material Distribution Clerk II

Hiring Department:

Document Solutions

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Non-Exempt from FLSA

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

Your skills will make a difference.

You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas: a defined benefit retirement plan
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: prospective/benefits and current/services/my-total-rewards

Must be authorized to work in the United States on an ongoing, full-time basis for any employer without sponsorship.

Purpose

To assist with the collection, sorting, processing, and delivery of incoming and outgoing mail and packages. Expedite processes by making decisions for efficiency.

Responsibilities

• Operate mailroom equipment such as postage meters, scanners, and copiers. Maintain organized mailroom operations and inventory of mailing supplies.
• Operate a university vehicle when making pickups and deliveries on predetermined schedules and routes. Record vehicle mileage and report all accidents and vehicle maintenance issues to the immediate supervisor.
• Assist with mail preparations, including weighing, stamping, and labeling in accordance with postal regulations.
• Provide clerical support in receiving materials and supplies. Responsible for checking, sorting, and issuing supplies, and for maintaining and preparing shipping records.
• Assist in preparing and/or operating addressing and inserting equipment. Assist with the preparation of outgoing shipments.
• Report any damages or shortages of materials to the supervisor. May perform minor repairs and adjustments to mail equipment.
• Perform special deliveries or pickups as assigned. Assist with mailroom organization and cleanup. Perform other duties as assigned.

Required Qualifications

• Diploma (High School) or GED and at least 1 year of experience in stock handling, experience with office and postal equipment, accounting for property, and maintaining records.
• 6 months of work experience in courier or delivery service.
• Demonstrated organization and time management skills, including the ability to minimize the workload of others.
• Ability to adapt to change and maintain flexibility.
• Ability to communicate with customers and provide a high level of customer service.
• Ability to work in a team environment which includes receive direction, cooperate with supervisor, co-workers and work independently.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• One year of direct work experience with warehouse equipment, stock handling and maintaining records.
• Delivery driver experience.
• Box Truck driving experience.

Driving Required

• Yes-Texas Class C, Driver's License

Salary Range

• $41,600 + depending on qualifications

Working Conditions

• This position is located on Campus- Montopolis Research Center-MR1
• Considerable time spent lifting, bending, stooping, and standing.
• May work outside in all weather conditions.
• May work under pressure to meet deadlines and schedules.
• Must dress for the weather as employee will be in and out of office building while making deliveries.

Work Shift

• Monday-Friday 7:30am-4:00pm

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.