Material Control Coordinator

City of Vancouver; United States; Sur place; USD 57 000 - 73 000; Plein temps

Résumé du poste

The City of Vancouver – Vancouver Fire Department is seeking a Material Coordinator to support the Logistics and Support Services Division, managing inventory, purchasing, and asset controls for daily operations. This three-year limited-term role emphasizes accuracy, cost-conscious procurement, and reliable record-keeping to maintain readiness.

You will coordinate with IT, Facilities, and vendors, track PPE and equipment lifecycles, and help budget projections with historical data.

Qualifications

• Two (2) years inventory control experience.
• Associate's Degree in Supply Chain Management, Logistics, or Business Administration.
• Equivalent combinations of education and experience may be considered.

Responsabilités

• Assist in purchasing supplies, equipment and Department services, following procurement thresholds.
• Receive and maintain inventory; issue equipment to employees; maintain records.
• Coordinate with IT and Facilities for hardware/software needs and maintenance.
• Track PPE inspections, repairs, and replacements; manage asset lifecycle data.
• Support budget projections with historical data and spend analyses.

Connaissances

Inventory control

Vendor management

Data entry

Formation

Associate's Degree in Supply Chain Management, Logistics, or Business Administration

Outils

MS Office

Procurement software

Description du poste

Salary Range

5,088.00 - 6,504.00

Job Summary

At the Vancouver Fire Department, every employee plays a vital role in supporting our mission to preserve life, protect property, and ensure a safe, prepared community. Whether serving on the front lines or behind the scenes, we work together to provide exceptional public safety services through collaboration, innovation, and community partnership. Guided by our values of Service, Engagement, Respect, Integrity, Excellence, and Safety, we are committed to fostering a supportive and inclusive workplace where employees can thrive. If you are looking for meaningful work that directly supports the safety and success of our community, we invite you to join our team. Funded by Clark County Fire District #5, this three-year limited-duration position supports implementation of the Vancouver Fire Department's Strategic Plan. The successful candidate will contribute to key initiatives that enhance public safety services, strengthen organizational effectiveness, and improve service delivery throughout our community. Continuation beyond the three-year funding period is not guaranteed and is contingent upon available funding. We’re currently recruiting for a Material Coordinator. The primary responsibilities for the job are to support the Logistics and Support Services Division, provide effective control of departmental assets and inventory systems through the purchase and maintenance and tracking of materials and equipment needed for daily operations. This is a full-time, limited term, non-exempt union position. This position is covered under the provisions of an agreement between the City and the OPEIU union. The schedule for this position is M-F, 8am to 5pm. This position is governed under Civil Service rules.

Union Pay Strategy

Salary for this position is subject to a collective bargaining agreement with negotiated step increases based on seniority. Candidates meeting the minimum requirements for the position will be at the beginning of the listed range, equal to Step 1. Directly related experience, certifications and relevant credentials exceeding minimum requirements will be considered for step credit at hire, with such credit not to exceed Step 4, the approximate midpoint of the listed range, unless otherwise stipulated in the applicable collective bargaining agreement.

Essential Functions

Assist in the purchasing of supplies, equipment and other Department services, adhering to City of Vancouver Procurement Thresholds and Processes which will include soliciting vendor quotes and contacting vendors to receive best price possible. Manage and use purchasing cards, enter and process requisitions, enter purchase orders, enter invoices for payment in compliance with City procurement policies and procedures. Receive and maintain inventory; Issue equipment and supplies to Department employees; maintain accurate inventory records to ensure adequate inventory levels, track equipment needing renewal, disposal and lost/damaged items. Maintain accurate and up to date data in the system to ensure Personal Protective Equipment (PPE) inspections, cleanings, repairs, and replacements are properly recorded and tracked. Collect and dispose of surplus Department items according to City of Vancouver policy. Coordinate with City IT Department for the purchase and maintenance of Department hardware and software requirements Develop and maintain positive working relationships with Facilities department to facilitate resolution of department fire station and administrative office maintenance issues Organize projects and participate in the process of Department changes and upgrades related to security, facilities and IT. Provide assistance to others in review and control of assets. Gather historical data related to supplies and equipment purchases to assist with budget projections and preparation. Perform other duties and responsibilities as assigned.

Qualifications

Experience and Education: Two (2) years inventory control experience. Education: Associate's Degree in Supply Chain Management, Logistics, or Business Administration. *Equivalent combinations of education and experience may be considered.

Computer Skills

• Basic skills using Microsoft Office Suite Knowledge
• General familiarity with warehousing and inventory procedures
• Municipal purchasing principles and practices
• Project management methods, techniques, terminology and procedures
• Contract management methods, techniques, terminology and procedures
• Principles and procedures of record keeping and reporting
• Safe work practices
• Modern office procedures, methods and computer equipment
• Use of personal computers and basic software

Abilities

• Learn the organization, procedures and operating details of the Fire Department
• Organize, stock, and issue supplies and equipment
• Perform routine mathematical calculations
• Electronically file and document inventory, supplies and records
• Determine and forecast needs based on inventory supply, seasonal needs and use trends
• Research and provide recommendations
• Work courteously with the general public on the telephone or in person
• Maintain accurate records and files
• Understand and carry out oral and written directions with a high level of attention to detail
• Work independently in the absence of supervision
• Operate a personal computer and appropriate software
• Work in a manner consistent with the City of Vancouver's Operating Principles
• Work and act as a team player in all interactions with other City employees
• Provide a high level of customer service at all times
• Project and maintain a positive image with those contacted in the course of work
• Develop and maintain collaborative and respectful working relationships
• Consistently provide quality service
• Maintain regular and dependable attendance
• Demonstrate a commitment to valuing differences among people and to being inclusive.
• Show the utmost respect for others, and act as a team player.
• Promote safety as a guiding principle and a regular practice in accomplishing work by focusing on safe practices and complying with safety and health policies and procedures.
• Recognize unsafe conditions which may be hazardous to an employee or to the public.
• Works in safe and responsible manner; not putting self or others at risk.
• Complies with applicable policies and procedures including but not limited to using personal protective equipment, observing warning signs, learning about potential hazards, and reporting all unsafe conditions.

Selection Process

Application Review: Candidates will be evaluated based on the content of their application and those deemed most qualified will be invited to participate in the remainder of the selection process.

Assessment (Pass/Fail): This recruitment MAY require online assessments which will be job related and may include, but not limited to, the qualifications outlined in the job announcement.

Oral Interview (Pass/Fail based on 70%): Questions will be job related and may include the qualifications outlined in the job announcement. Minimum passing score of 70% is required. The oral board will consist of a three to five member interview panel who will ask the same position-related, pre-established written questions of all candidates. The panelists' evaluations will be combined resulting in candidate interview scores. Those passing with a 70% or higher will be placed on an eligibility list.

Final Interview: As positions become available up to the top three candidates from the eligibility list will be invited to participate in a final selection interview. This position is subject to successful completion of a pre-employment reference check, background check, a driving abstract and medical evaluation.

Commitment to Equity and Inclusion

The City of Vancouver is committed to advancing equity and creating a welcoming and inclusive workplace. We recognize that progress depends on more than just a verbal commitment; it depends on making meaningful organizational change. We developed and continue to develop strategies to enhance employee-centered programs, eliminate recruitment and advancement barriers, elevate employee understanding of DEI and cultural competency and build an inclusive and welcoming place to call work. We hope you'll consider joining us on the journey!

Safety

The City of Vancouver believes every employee plays a role in maintaining a safe workplace. The City of Vancouver promotes safety as a guiding principle and practice and accomplishes work by creating safe work environments, complying with safety and health policies and procedures and consistently seeking improvements that support operational excellence.

Diversity and Inclusion

At the City of Vancouver, we value and foster a workplace comprised of people with a range of different backgrounds, experiences and cultures. We recognize that a diverse and inclusive team is key to innovation, effectiveness and a positive culture. We are proud to be an Equal Opportunity Employer.

Equal Employment Opportunity Statement

The City of Vancouver is dedicated to maintaining a work environment that extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability sexual orientation or gender identity. Employment decisions will be made to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of equity and nondiscrimination.

Veterans' Preference

Under Washington law, qualified veterans may be eligible for Veterans' preference when applying for City of Vancouver positions. Honorably discharged Veterans, their surviving spouses or spouses of honorably discharged Veterans with a permanent and total service-connected disability who would like to be considered for a Veterans' preference for this job should provide the qualifying documents as instructed during the application process.

ADA Accommodation

Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the City can reasonably provide them without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that they need an accommodation should contact Human Resources: call 360-487-8417 or email [e-mail].

Job Posting End Date

Job Posting End Date November 4, 2026

Additional Information

The City of Vancouver looks for people who are passionate about service and want to be part of the City's ambition to become a more exceptional community. We value employees who are adaptable, innovative, collaborative and hold themselves to the highest standard of integrity and excellence in the spirit of public service. Our greatest assets are the more than 950 people who make the City of Vancouver work every day. Whether architects or engineers, lawyers or accountants, police officers or firefighters, journeymen or apprentices, our employees work every day to make Vancouver a more safe, welcoming, vibrant and prosperous city. The services we provide touch every resident and business in the city. If you are looking for a challenging career where you can make a difference every day, the City may be the place for you. City departments span a wide range of specialties, from public works, parks, administration and human resources to communications, public safety, information technology, finance, economic development and law. The size and scope of our organization means that the opportunities we offer are as diverse as the people that work here. Beyond the City’s competitive salaries, our benefits and work environment support and encourage a healthy, balanced lifestyle and ongoing development and learning opportunities. Working at the City is not just a 'government' job. A career at the City can be a rewarding way to contribute to your community and earn a living. Our organization is made up of dynamic employees who enjoy the many opportunities and benefits offered by challenging and rewarding work.

Health and Accessibility

City of Vancouver Career Page Contact Human Resources Inside The City Application Help In conjunction with the Americans with Disabilities Act, disability will be considered only in context of an applicant's ability to perform essential functions of the job and to determine reasonable accommodation. The physical demands described in job announcements are representative of those that must be met by an employee to successfully perform the essential functions of the job. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Announcement information can be made available in an alternative format by calling 711 (Relay Operator for the Deaf). Tobacco Free/Drug Free Workplace Equal Opportunity Employer