Marketing Proposal Specialist

AVCON, INC.; Orlando (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

AVCON, INC. in Orlando, FL is seeking a Marketing Proposal Specialist to support Aviation, Transportation, Development, Facilities, Structural, and Federal units.

You will craft compelling SOQs, proposals, and interviews materials, coordinating with technical staff to develop sections, fees, and scopes. This role sits within the Business Development (Marketing and Sales) team and focuses on compliant, winning content.

Qualifications

• Bachelor's degree in Marketing or related field or equivalent experience.
• 3+ years of work experience in the A/E/C industry.
• Proficiency with MS Office, Adobe Creative Suite, and CRM software.
• Strong written and oral communication, editing and proofreading skills.
• Ability to manage multiple assignments in a fast-paced environment.

Responsibilities

• Coordinate, write, edit, and produce SOQs, proposals, presentations, and other marketing collateral.
• Identify and monitor SOQ/proposal criteria to ensure full compliance.
• Handle production and on-time delivery of SOQs/proposals.
• Develop presentations or other marketing collateral for interview phase.
• Support pursuit strategy and interview coaching as necessary.
• Maintain scheduling and tracking systems for pursuit and proposal elements.

Skills

MS Office

Adobe Creative Suite

CRM software

Deltek Vision (desired)

Presentation development

Written and oral communication

Time management

Education

Bachelor's degree in Marketing/Journalism/Communications/English or related field

Tools

MS Office

Adobe Creative Suite

CRM software (Deltek Vision)

Job description

The Marketing Proposal Specialistwill support our Aviation, Transportation, Development, Facilities, Structural, and Federal business units. This position will support the growth of the firm's business and client base. The Marketing Specialist will be a part of the Business Development (Marketing and Sales) team and will work closely with the firm's leaders and other staff within the Marketing and Sales team to develop compelling and compliant proposals and interview support material. This position is based in AVCON's Orlando, Florida office.

ESSENTIAL FUNCTIONS (may include but are not limited to):

• Responsible for coordinating, writing, editing, and producing statements of qualifications (SOQ), proposals, presentations, and other marketing collateral.
• Identify and monitor SOQ/proposal criteria, and ensure the response is fully compliant.
• Handle production and arrange for on-time delivery of SOQs/proposals.
• Develop presentations or other marketing collateral for interview phase.
• Assist in pursuit strategy and interview coaching as necessary.
• Develop/maintain sector-focused boilerplate to be used as a master in proposals.
• Work with technical staff to develop proposal sections, fees, and scopes of work.
• Coordinate with Subcontractors/Subconsultants.
• Participate in the interview preparation process and assist teams with developing and rehearsing presentations.
• Maintain scheduling and tracking systems for individual pursuit and proposal elements and status.
• Maintain systems to extract, categorize, and retrieve information on clients, consultants, personnel, projects, prior proposals, boilerplate, and necessary graphics visuals.
• Maintain a deep understanding of the company and market sector's capabilities and experience, key trends, and drivers impacting the market, and translate them into actionable marketing content and win strategies.
• Partner with the BD and Technical staff to develop market-specific content and collateral for internal and external use.
• Gather research data related to clients; and competitors; past, current, and prospective markets; and relevant corporate experience.
• Support and update the firmwide database with employee, project, and proposal information continuously.
• Mentor and provide pursuit oversight for marketing staff.
• Nights and weekends are generally not required but may occasionally be necessary with little or no advanced notice.

ESSENTIAL QUALIFICATIONS

• Bachelor's degree in Marketing, Journalism, Communications, English or related field or equivalent experience.
• Over three years of work experience in the A/E/C industry.
• Basic understanding of Architecture, Engineering & Construction industry terminology and procedures.
• Understanding of basic marketing and business development principles.
• Proficiency with MS Office, Adobe Creative Suite, and other relevant graphic applications.
• Working knowledge of CRM software and resources. Experience with Deltek Vision, desired.
• Advanced technical, graphic, presentation development, and presentation skills.
• Passionate about the efforts to promote the firm to new and existing clients.
• Demonstrated written and oral communication, editing and proofreading skills.
• Attention to detail and understanding of the conventions of standard English grammar and usage when writing or speaking.
• Experience working independently as well as within cross-functional teams in a collaborative, professional environment.
• Strong organization and effective time management skills with the ability to prioritize tasks efficiently and accurately, meeting deadlines and working in a fast-paced environment.

REQUIRED KNOWLEDGE, ABILITY, AND SKILLS

• Ability to communicate complex concepts and storytelling in both written and graphic form.
• Ability to produce accurate, compliant, and compelling work (independently or with others).
• Excellent time and project management skills, passion for details, and ability to work on multiple assignments simultaneously while maintaining high quality and accuracy.
• Ability to contribute creative/strategic insight while participating in brainstorming and strategy development. Ability to utilize a theme-based approach when developing proposals, presentations, and other marketing materials.
• Ability to maintain good working relations with AVCON employees at all organizational levels. Excellent interpersonal skills.

LICENSURE/CERTIFICATIONS

• Valid drivers' license and maintenance of satisfactory driving record.

SUPERVISORY RESPONSIBILITIES

Must be able to successfully mentor and provide pursuit oversight for marketing staff.

ENVIRONMENT

Work usually takes place in a clean, pleasant, and comfortable office setting. Site visits may occasionally take place in an outdoor environment. Nights and weekends are generally not required but may occasionally be necessary with little or no advanced notice.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit for long periods of time. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to ten (10) pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

TOOL/PERSONAL PROTECTIVE EQUIPMENT REQUIREMENTS

Not applicable.

DISCLAIMER

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this job. Management reserves the right to make adjustments and/or assign or reassign any portion of this job description at any time with or without notice.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

AVCON, INC. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, AVCON complies with applicable state and local laws governing nondiscrimination in employment at every location in which the company has facilities. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence, compensation, and training.

AVCON expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of AVCON's employees to perform their job duties may result in discipline up to and including discharge.

NOTICE TO THIRD PARTY AGENCIES:

Please note that AVCON does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AVCON will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AVCON explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring m anagers, are deemed to be the property of AVCON.