Marketing & Proposal Coordinator

Terraphase Engineering Inc.; Oakland (CA); On-site; USD 63,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Long-Term Disability

401(k) match

Commuter Benefits

TerraLunches

TerraTalks

Tuition/Licensing/Professional Develop

Flexible Work Schedule

Company-sponsored events

Job summary

Terraphase Engineering Inc. seeks a Marketing/Proposal Coordinator to support proposals, marketing collateral, and cross-region coordination, reporting to the Senior Business Manager on the East Coast.

You will manage proposal production, QA/QC, and collaboration with marketing and technical leads to ensure timely, high‑quality materials and responses.

Qualifications

• Bachelor's degree in Marketing or Communications or related field is required.
• 2 years’ experience in A/E/C industry.
• Basic computer skills.
• Proficient with Word, Excel, PowerPoint, SharePoint; InDesign & Acrobat; Photoshop helpful.
• Experience with campaigns on social platforms is a plus.
• Excellent communication, teamwork, analytical, organizational, technical writing and client service skills.
• Self-sufficient and able to work under deadlines.
• Strong analytical and problem-solving abilities.

Responsibilities

• Prepare and produce proposals, cut sheets, marketing collateral and documents per brand/style standards.
• Handle proposal production: print, electronic/PDF copies, and shipments.
• Proofread, edit, format, QA/QC documents and graphics for accuracy and layout.
• Communicate with proposal leads and staff to resolve content questions and timelines.
• Collaborate with marketing staff and leads to maintain voice and content consistency and deadlines.
• Provide innovative solutions to proposals and RFPs based on experience.
• Update master files used for marketing and sales materials.
• May assist with business-critical presentations with graphic/layout support.
• Participate in weekly marketing calls to improve processes and outcomes.
• Work with proposal leads to develop new opportunities and maintain relationships.

Skills

Communication

Teamwork

Analytical skills

Organizational skills

Technical writing

Client service

Time management

Education

Bachelor's Degree in Marketing/Communications or similar

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Adobe InDesign

Adobe Acrobat

Adobe Photoshop

Job description

Terraphase offers cost-effective solutions to complex environmental and engineering challenges. We listen to our clients and focus on their needs. We apply technical expertise and keen awareness of the regulatory framework to achieve our clients' project goals and objectives. The combined talent and experience of Terraphase's engineers, geologists, and scientists form the foundation for a comprehensive environmental management approach.

Description

We are seeking a self-motivated, goal-oriented individual to join our growing organization as a Marketing/Proposal Coordinator. Teaming with our marketing team, the role will help support the company's various geographic regions while reporting directly to the Senior Business Manager on the East Coast.

The Role

• Prepare and produce proposals, cut sheets, marketing collateral and other documents, in compliance with established Terraphase professional standards for brand, style, format, and content.
• Perform all aspects of proposal production, including print production of hard copies, production of electronic/PDF copies, and arranging shipment/delivery.
• Proofread, edit, format, QA/QC documents and graphics for accuracy, spelling, grammar, clarity of communication, consistency, and layout.
• Communicate efficiently and effectively with proposal technical lead and other key staff to resolve content questions, changes in the schedule, and other timeline constraints.
• Collaborate with other marketing staff and proposal technical leads to track updates to style sheets, ensure consistency of voice and content, and meet deadlines.
• Provide innovative solutions to proposals and RFPs based upon experience and technical knowledge.
• Update the master files from which marketing and sales materials are sourced.
• May be asked to support preparation of business-critical presentations by providing graphic and layout assistance to improve the quality of the presentation produced.
• Participate in weekly calls with marketing team to effectively communicate strategies and opportunities to improve the process, outcome, and efficiency of the sales and marketing efforts.
• Work in conjunction with proposal technical leads and other key staff to actively develop new opportunities and maintain existing relationships.

Who You Are

• Bachelor's Degree required in Marketing, Communications, or similar degree.
• 2 years’ experience of A/E/C industry experience.
• Basic computer skills.
• Working knowledge of Microsoft Word, Excel, PowerPoint, and SharePoint; Adobe InDesign and Acrobat. Adobe Photoshop would be helpful.
• Prior experience with developing and/or implementing campaigns on social media platforms a plus.
• Must possess excellent communication, teamwork, analytical, organizational, technical writing, and client service skills.
• Self-sufficient and ability to work under pressure of deadlines.
• Strong analytical and problem-solving skills.

Compensation for this position is based on years of experience, technical expertise, technical education, and geographic location.

Pay Range

$62,500 - $85,000 USD

Who We Are

We are an environmental consulting company that offers cost-effective solutions to complex environmental and engineering challenges. We apply technical expertise and keen awareness of the regulatory framework to achieve our clients' project goals and objectives. The combined talent and experience of Terraphase's engineers, geologists, and scientists form the foundation for a comprehensive environmental management approach.

Terraphase was founded with the goal of developing a full-service engineering and consulting firm that provides high-quality services to clients with regional and nationwide operations. We are driven by creating valuable work products for our company and clients, and a rewarding environment for our employees. Our staff is comprised of registered professionals in civil engineering, geology, hydrogeology, and geotechnical engineering.

Our unique company culture philosophy of appreciating and recognizing individuals for their work, leadership, and mentoring, while supporting and encouraging a healthy personal and professional lifestyle help to make Terraphase one of the best places to work.

Benefits

Terraphase offers an extensive benefits package including; Medical, Dental, Vision, Employer Paid Life Insurance, Long-Term Disability, a generous 401(k) match, Commuter Benefits, TerraLunches, TerraTalks, Tuition/Licensing/Professional Development Reimbursement, Flexible Work Schedule, ongoing company-sponsored events.

EOE STATEMENT

Terraphase is an Equal Opportunity Employer, committed to an inclusive & diverse work environment where individual strengths and diverse viewpoints are respected and complement each other to achieve common goals. (EOE M/V/F/D)

Review our Privacy policy here.