Marketing & Proposal Coordinator

AE Works Ltd.; Arlington (VA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Flexible hybrid schedule

Mentorship and professional growth

Job summary

AE Works Ltd. is seeking a talented and detail-oriented Marketing Associate to support our marketing and business development efforts across the firm.

This role focuses on producing high-quality proposals, qualifications packages, and marketing collaterals that help AE Works stand out in a competitive marketplace. You will manage key marketing steps from RFQ/RFP responses to brand template management, collaborating with technical staff and leadership.

Qualifications

• Bachelor's degree in marketing, communications, English, journalism, or a related field.
• 5+ years of experience in RFP response and proposal development.
• Proficiency with CRM systems, Microsoft or Google Suite, and Adobe software.
• Comfortable using cloud-based and mobile technology to support day-to-day communication.
• Proven ability to produce timely, consistent, and error-free work in accordance with defined standards and regulations.
• Strong collaboration skills, with the ability to work effectively both independently and as part of a team.

Responsibilities

• Lead critical marketing deliverables, including RFQ and RFP responses, along with other marketing collateral.
• Develop and produce high-quality proposals and qualifications packages for pursuits across federal, state and local government, higher education, and private sector markets.
• Review draft and final SOQs and proposals for responsiveness to requirements, ensuring accuracy and polished design.
• Manage the proposal and presentation process end-to-end, applying best practices in writing, editing, design, and production.
• Maintain brand consistency by managing templates and materials such as PowerPoint decks, letterhead, business cards.
• Partner with business development and technical staff to support pipeline tracking and keep marketing records accurate within the CRM.
• Contribute to weekly team coordination meetings.

Education

Bachelor's degree in marketing or related field

5+ years of experience in RFP response and proposal development

CRM systems proficiency

Microsoft Suite / Google Suite

Adobe software

Attention to detail

Strong collaboration

Tools

Adobe Creative Suite

PowerPoint

Job description

Location: Pittsburgh, PA or Washington, DC

Compensation: $60,000 - $80,000 / year

Department: Marketing

Location: Pittsburgh, PA or Washington, DC

Compensation: $60,000 - $80,000 / year

Description

JOIN OUR TEAM!

Our team is redefining building design and engineering.AE Works is an award-winning firm ranked among the top U.S. A/E firms by Architectural Record and ENR East. AE Works is recognized for our commitment to innovation and delivering exceptional results.

Our mission is straightforward: to make building projects a better value. We thrive on solving complex challenges and creating solutions that enhance the built environment, enabling our clients to succeed in their most important endeavors.

Our strength lies in our people. We offer a collaborative environment where expertise is shared, and ideas drive progress. You’ll work alongside architects, engineers, cost estimators, and construction managers with deep experience across higher education, government, engineering & infrastructure, healthcare and commercial markets. Together, we apply leading-edge technology and a passion for design excellence to projects that shape the future.

POSITION OVERVIEW:

AE Works Ltd. is seeking a talented and detail-oriented Marketing Associate to support our marketing and business development efforts across the firm. This role is central to producing high-quality proposals, qualifications packages, and marketing collaterals that help AE Works stand out in a competitive marketplace. You will manage key points in the marketing process, from RFQ and RFP responses to brand template management, while collaborating closely with technical staff and firm leadership. This is an ideal opportunity for a marketing professional looking to grow their career while contributing to the pursuit of impactful building projects.

LOCATION:

Pittsburgh, PA or Washington, DC with occasional travel to project sites.

KEY RESPONSIBILITIES:

• Lead critical marketing deliverables, including Requests for Qualifications (RFQ) and Requests for Proposal (RFP) responses, along with other marketing collateral
• Develop and produce high-quality proposals and qualifications packages for pursuits across federal, state and local government, higher education, and private sector markets
• Review draft and final SOQs and proposals for responsiveness to RFI/RFQ/RFP requirements, ensuring accuracy, thoroughness, strong staffing and financial detail, and polished design and layout
• Manage the proposal and presentation process end-to-end, applying best practices in writing, editing, design, and production
• Maintain brand consistency by managing templates and materials such as PowerPoint decks, letterhead, business cards, and other key operational documents
• Partner with business development and technical staff to support pipeline tracking and keep marketing records accurate and current within AE Works' CRM system
• Contribute to weekly team coordination meetings
• Take on additional responsibilities as needed to support marketing and business development initiatives

QUALIFICATIONS:

What’s Required:

• Bachelor's degree in marketing, communications, English, journalism, or a related field
• 5+ years of experience in RFP response and proposal development
• Proficiency with CRM systems, Microsoft or Google Suite, and Adobe software
• Comfortable using cloud-based and mobile technology to support day-to-day communication
• Proven ability to produce timely, consistent, and error-free work in accordance with defined standards and regulations
• Strong collaboration skills, with the ability to work effectively both independently and as part of a team

What Puts You Ahead:

• Experience supporting proposal and marketing efforts within the A/E/C industry
• Strong graphic design, writing, and layout skills, with proficiency in Adobe Creative Suite

AE WORKS' PERKS:

At AE Works, we believe in supporting each person in their professional and personal journey. We offer a competitive salary, comprehensive benefits (medical, dental, vision, 401k), and a collaborative culture built on mentorship, accountability, and technical excellence. Our team enjoys generous paid time off, including a company-wide break from Christmas through New Year’s Day, a flexible hybrid schedule, and resources that promote mental health, financial wellness, and professional growth through training, education, and licensure support.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. EEO is the law. AE Works uses E-Verify. You have the Right to Work.