Marketing Project Administrator

Forvis Mazars US; Springfield (MO); On-site; USD 42,000 - 65,000; Full time

Job summary

Forvis Mazars, LLP is seeking a Marketing Project Administrator to support the Project Management Team by reviewing new project requests, setting up projects in Adobe Workfront, and coordinating timelines to meet deadlines.

The role emphasizes meticulous attention to detail, clear client-facing communication, and the ability to balance multiple priorities within a large matrix organization; Bachelor's degree and 0-1 years experience preferred.

Qualifications

• Bachelor's degree in a related field.
• 0-1 years of related experience, 1-3 years preferred.

Responsibilities

• Provide an unmatched client experience to internal clients by listening to understand, being responsive, and collaborating to add value.
• Review marketing project requests and setup projects and task workflows in the project management tool Adobe Workfront.
• Communicate with internal clients to obtain all necessary information prior to project conversion, adjusting timelines as needed.
• Assign tasks to team members based off workload, time off, and specializations.
• Responsible for project delivery by agreed-upon deadlines using dashboards to monitor active projects and communicate with assigned team members to keep projects on track and on time.
• Communicate with requestors when additional information is needed or if due dates need to be adjusted due to capacity, or delays.
• Perform quality control of projects to uphold the highest standards of UCX and service delivery.
• Continuously seek to improve the project process and increase efficiency whenever possible.
• Practice effective communication with various stakeholders within a large matrix organization.
• Manage time wisely to keep up with project assignments and communications.
• Exhibit a desire for continuous improvement and welcome constructive feedback and coaching.
• Organize and run meetings as necessary for kickoffs, campaign touch bases, or updates

Skills

Project management

Communication

Organization

Education

Bachelor's degree in a related field

Tools

Adobe Workfront

Job description

Description & Requirements

The Marketing Project Administrator works with the Project Management Team to review new project requests and oversee projects in process in our marketing project management tool. They will assist with project setup, assess the marketing resources available, assign tasks to team members, and oversee project timelines to ensure deadlines are met. The Marketing Project Administrator is also responsible for monitoring active projects and communicating with the assigned team members as well as the requestors to help keep projects on track and ensure deadlines are met. They may also adjust project timelines or reassign projects as needed based on team capacity and other circumstances.

The Marketing Project Administrator works with the Project Management Team to review new project requests and oversee projects in process in our marketing project management tool. They will assist with project setup, assess the marketing resources available, assign tasks to team members, and oversee project timelines to ensure deadlines are met. The Marketing Project Administrator is also responsible for monitoring active projects and communicating with the assigned team members as well as the requestors to help keep projects on track and ensure deadlines are met. They may also adjust project timelines or reassign projects as needed based on team capacity and other circumstances.

The Marketing Project Administrator must possess meticulous attention to detail and excellent project management skills in order to balance multiple priorities and keep projects moving smoothly. The position requires open, client-focused communication with other team members and marketers across the firm. To be successful, the Marketing Project Administrator must have a deep understanding of the templated workflows and how they need to be set up. As part of project set up and maintenance, multiple metadata fields must be completed or updated.

What You Will Do

• Provide an Unmatched Client Experience® to our internal clients by listening to understand, being responsive, and collaborating to add value.
• Review marketing project requests and setup projects and task workflows in the project management tool Adobe Workfront.
• Communicate with internal clients to obtain all necessary information prior to project conversion, adjusting timelines as needed.
• Assign tasks to team members based off workload, time off, and specializations.
• Responsible for project delivery by agreed-upon deadlines using dashboards to monitor active projects and communicate with assigned team members to keep projects on track and on time.
• Communicate with requestors when additional information is needed or if due dates need to be adjusted due to capacity, or delays.
• Perform quality control of projects to uphold the highest standards of UCX and service delivery.
• Continuously seek to improve the project process and increase efficiency whenever possible.
• Practice effective communication with various stakeholders within a large matrix organization.
• Manage time wisely to keep up with project assignments and communications.
• Exhibit a desire for continuous improvement and welcome constructive feedback and coaching.
• Organize and run meetings as necessary for kickoffs, campaign touch bases, or updates

Minimum Qualifications

• Bachelor's degree in a related field
• 0-1 years of related experience, 1-3 years preferred

About Forvis Mazars, LLP

Forvis Mazars, LLP is an independent member of Forvis Mazars Global, a leading global professional services network. Ranked among the largest public accounting firms in the United States, our 7,000+ team members deliver assurance, tax, and consulting services to clients in all 50 states and internationally.

With a legacy spanning more than 100 years, we're building something different. We are guided by a shared promise: Together, we create extraordinary experiences. That means delivering an Unmatched Client Experience® while creating a workplace where relationships matter, learning fuels growth, and every person feels valued and supported to thrive.

What We Offer

Our robust total rewards program and flexible work environment reflect our commitment to people, careers, and well-being-empowering our team to grow and thrive while delivering exceptional service. To explore what makes working at Forvis Mazars special, visit www.forvismazars.us/careers.

Legal Notice

Forvis Mazars, LLP is an equal opportunity/affirmative action employer in accordance with applicable law. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, gender identity, or other protected classifications.

It is Forvis Mazars, LLP standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates.

Forvis Mazars, LLP expressly reserves the right not to accept unsolicited referrals, resumes or CVs from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies.

Forvis Mazars, LLP further reserves the right not to pay a fee to a recruiter or recruiting agency unless such recruiter or recruiting agency has a signed vendor agreement with Forvis Mazars, LLP. Any resume(s) or CV(s) submitted to anyone working for Forvis Mazars, LLP, or submitted to a Forvis Mazars, LLP general email, without having a Forvis Mazars, LLP vendor agreement in place, will be considered the property of Forvis Mazars, LLP.