Marketing Operations Coordinator (Temporary)

Activision Publishing Inc. in; California (MO); Hybrid; USD 57,000 - 105,000; Full time

Job summary

Activision Blizzard King seeks a Marketing Operations Coordinator (Temporary) to support the Gaming Digital Sales team in Santa Monica/Playa Vista. This 12-month contract role reports to the Vice President, Digital Gaming, and will assist with calendar management, PO processing, travel, and cross-functional coordination.

The ideal candidate will be a clear communicator with strong attention to detail, experience supporting executives, and the ability to navigate a fast-paced, data-driven

Qualifications

• 5+ years Administrative or Business Support experience in an environment with emphasis on scheduling meetings/events, travel management and administration for executive leaders.
• 3+ years reviewing and managing administrative budgets and processing Purchase Orders (e.g., for events, travel, media Insertion Orders).
• Experience with Accounts Payables - submitting internal documentation, tracking costs, reconciliation against invoices, etc.
• Possesses experience in the gaming or entertainment industry or a deep understanding of the gaming industry from personal experience.
• High level of professional integrity, commitment to quality and respect for a diverse work environment.

Responsibilities

• Calendar Management and Meeting Logistics for executives and leaders.
• Cross-Functional Collaboration and Communication across organizations and external partners.
• Event Coordination and Logistics for meetings and events, including vendor management.
• Resource Planning and office space management across two locations.
• Rhythm of Business (ROB) implementation and meeting cadence planning.
• Travel Management for Leadership Team and group, including arrangements and policy adherence.
• Accounts Payable Management including PO setup, approvals and timely invoice payment.

Skills

Administrative support

Calendar management

Travel management

Budget management

Executive liaison

Cross-functional collaboration

Job description

Marketing Operations Coordinator (Temporary) (Finance)

Job Title: Marketing Operations Coordinator (Temporary)

Requisition ID: R027970

Job Description:
Job Title: Marketing Operations Coordinator (Temporary)

Reports To: Vice President, Digital Gaming, 3rd Party Platforms

Location: Santa Monica and Playa Vista, CA (hybrid)

YOUR MISSION

Are you looking for exciting business challenges, a short-term contract opportunity to work in the future of digital gaming, and a place to grow your career & network while learning and having fun? Join the Activision Blizzard King Gaming Digital Sales Team for a 12-month contract role!

As part of the Gaming Digital Sales team, we are seeking a Marketing Operations Coordinator (Temporary) to support the day-to-day operations of the team. This role will work closely with the VP, Digital Gaming and the broader Digital Sales team to manage administrative functions, while also supporting the Director, Digital Store Marketing with the creation, processing, and follow-up of Purchase Orders, Insertion Orders, and other operational needs.

The ideal candidate is a clear and confident communicator with strong attention to detail, a passion for building relationships, and an understanding of the inner workings of a sales organization. In this role, you will collaborate extensively with internal and external partners, help drive strategic insights, and navigate ambiguity while supporting the execution of comprehensive go-to-market plans.

This is an excellent opportunity for someone with the right experience who thrives in a fast-paced, high-tech, and data-driven environment and enjoys working cross-functionally to help a team operate efficiently and effectively.

The right candidate will have relevant work experience and be detail-oriented with the ability to focus on driving the success of the digital sales team and working within the larger structure of XBOX Gaming organization. This role requires strong communication skills to manage key internal and external relationships.

This role is anticipated to be assigned as a hybrid work model position, with some work on-site at an Activision Blizzard office and some work remote.

Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to, the following responsibilities:

• Partner with cross-functional teams to plan, secure and analyze mobile platform marketing campaigns to maximize revenue and engagement across key marketing beats in a high-impact environment
• Being a collaborative and dependable team player, with high attention to detail

CORE RESPONSIBILITIES

Calendar Management and Meeting Logistics

• Provides strategic calendar management and time planning support for manager(s) (e.g., Vice President). Ensures preparation of meeting setting and participant attendance, involving team members in tactical logistic support as appropriate (e.g., booking rooms, troubleshooting audio-video [AV] and technical issues).

Cross-Functional Collaboration and Communication

• Continues to build and leverage network across organizations to enable their team and leader's work. Serves as a liaison between executives and teams. Gathers information from partners across organizations (e.g., business managers, finance partners, peers) to prepare key stakeholders to distribute information to their teams. Communicates with external partners/audiences and third parties.

Event Coordination and Logistics

• Owns the coordination, logistics, and direction for events. Delegates as necessary. Proactively drives actions needed to ensure event outcomes (e.g., developing workback schedule, checkpoints leading up to an event). Acts as a point of contact for events (e.g., changes). Collaborates and coordinates with stakeholders to set up events, as needed, and manages supplier and business relationships end to end.

Resource Planning

• Manage office space assignments across two locations, and securing resources to support team success and efficiency

Rhythm of Business (ROB)

• Understands and helps to implement rhythm of business (ROB) in line with recognized patterns, and proactively takes action on business cadence. Creates, builds, and adjusts plans within areas of responsibility in partnership with Business Manager. Executes meeting cadence around the ROB of the leader and the team.

Travel Management

• Manages travel arrangements (e.g., accommodations, transportation) for Leadership Team and/or group. Facilitates communication across stakeholders ahead of travel. Guides less experienced colleagues, leveraging full knowledge of travel policies.

Account Payable Management

• Manage accounts payable processes for commercial media and creative partners
• Manage vendor setup, establish purchase orders, and manage approvals
• Ensure timely payment of invoices
• Advise on accrual submissions
• Track, reconcile and report on invoices received, paid, and outstanding
• Work with marketing teams to review spend levels against PO's and budgets
• Establish and maintain relationships with new and existing vendors
• ManageCRF/IO processes for commercial paid media campaigns

PLAYER PROFILE

Minimum Qualifications

• 5+ years Administrative or Business Support experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive leaders.
  • 3+years' experiencereviewing and managing administrative budgets and processing Purchase Orders (e.g., for events, travel, media Insertion Orders).
• Demonstrated executive presence, conflict resolution, cross-team communication, discretion, and comfort representing a leader and organization with internal and external stakeholders.
• Experience working with Accounts Payables - submitting internal documentation, tracking costs, reconciliation against invoices, etc.
• Possesses experience in the gaming or entertainment industry or an ability to exhibit a deep understanding of the gaming industry from personal experience
• High level of professional integrity, commitment to quality, and respect for a diverse work environment

WHAT OUR TEAM OFFERS

We are a dynamic and forward-thinking team dedicated to delivering best in class plans and flawless execution. Our team is passionate, driven, and committed to making a difference in the industry. The right candidate can expect opportunities for professional development and growth, working on exciting projects that make an impact on the company's success while working with a collaborative and supportive team.

OUR WORLD

Activision Blizzard, Inc., is one of the world's largest and most successful interactive entertainment companies and is at the intersection of media, technology and entertainment. We are home to some of the most beloved entertainment franchises including Call of Duty®, World of Warcraft®, Overwatch®, Diablo®, Candy Crush™ and Bubble Witch™. Our combined entertainment network delights hundreds of millions of monthly active users in 196 countries, making us the largest gaming network on the planet!

Our ability to build immersive and innovate worlds is only enhanced by diverse teams working in an inclusive environment. We aspire to have a culture where everyone can thrive in order to connect and engage the world through epic entertainment. We provide a suite of benefits that promote physical, emotional and financial well-being for 'Every World' - we've got our employees covered!

The videogame industry and therefore our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business and relationships with industry partners.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status, among other characteristics.

Rewards

We provide a suite of benefits that promote physical, emotional and financial well-being for 'Every World' - we've got our employees covered! Subject to eligibility requirements, the Company offers comprehensive benefits including:

• Medical, dental, vision, health savings account or health reimbursement account, healthcare spending accounts, dependent care spending accounts, life and AD&D insurance, disability insurance;
• 401(k) with Company match, tuition reimbursement, charitable donation matching;
• Paid holidays and vacation, paid sick time, floating holidays, compassion and bereavement leaves, parental leave;
• Mental health & wellbeing programs, fitness programs, free and discounted games, and a variety of other voluntary benefit programs like supplemental life & disability, legal service, ID protection, rental insurance, and others;
• If the Company requires that you move geographic locations for the job, then you may also be eligible for relocation assistance.

Eligibility to participate in these benefits may vary for part time and temporary full-time employees and interns with the Company. You can learn more by visiting https://www.benefitsforeveryworld.com/ .

In the U.S., the standard base pay range for this role is $57,020.00 - $105,480.00 Annual. These values reflect the expected base pay range of new hires across all U.S. locations. Ultimately, your specific range and offer will be based on several factors, including relevant experience, performance, and work location. Your Talent Professional can share this role's range details for your local geography during the hiring process. In addition to a competitive base pay, employees in this role may be eligible for incentive compensation. Incentive compensation is not guaranteed. While we strive to provide competitive offers to successful candidates, new hire compensation is negotiable.