Marketing Executive Assistant

U-Haul Co. of New York and Vermont, Inc.; Town of West Seneca (NY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Prescription plans

Dental and vision plans

Gym reimbursement

Tuition reimbursement

Life insurance

401(k) plan

Employee Stock Ownership Plan (ESOP)

Career advancement

Paid holidays

Vacation and sick days

Wellness programs

Employee Assistance Program

Job summary

U-Haul seeks an Executive Assistant to the Marketing Company President in West Seneca, NY. You will coordinate administrative operations, manage staff, and screen information for the president. The role requires discretion, strong communication, and meticulous organization to support strategic initiatives.

Primary duties include payroll coordination, reporting, vendor relations, and assisting with hiring. Eligible benefits include medical, dental, vision, 401(k), and professional development

Qualifications

• High school diploma or equivalent is required.
• Strong written and verbal communication abilities.
• Excellent time management and organizational skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Screen and prioritize reports and information for the marketing company president.
• Direct all company administrative activities, includingPersonnel administration, payroll, benefits, awards, unemployment and workers’ compensation.
• Assist with hiring needs, such as setting up working interviews for U-Haul center general managers.
• Perform profit/loss and end-of-month reports, handle accounts receivable/payable, fund petty cash and perform U-Haul center audits.
• Assume the marketing company president’s responsibilities in times of emergency.
• Coordinate projects to improve facilities and oversee vendor relations throughout the marketing company.

Skills

Communication skills

Time management

Discretion and confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

United States This position is not eligible for employer sponsorship. Applicants must be legally authorized to work and must not require employer sponsorship.

Location: 2970 Transit Rd, West Seneca, New York 14224 United States of America

If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company’s Marketing Company Presidents. As the right hand of the marketing company president, you will be responsible for coordinating the workings of the marketing company and managing an administrative staff.

U-Haul offers Executive Assistants:

• Full medical coverage
• if eligible Prescription plans
• if eligible Dental and vision plans Registered Dietitian Program
• if eligible Gym Reimbursement Program Weight Watchers
• if eligible Virtual doctor visits Career stability Opportunities for advancement Valuable on-the-job training Tuition Reimbursement Program Free online courses for personal and professional development at U-Haul University® Business-travel insurance You Matter Employee Assistance Program Paid holidays
• vacation and sick days
• if eligible Employee Stock Ownership Plan (ESOP) 401(k) savings plan Life insurance Critical illness/group accident coverage 24-hour physician available for kids MetLaw Legal Program MetLife auto and home insurance Mindset App Program Discounts on cell phone plans
• hotels and more LifeLock identity theft protection Savvy consumer-wellness programs - from health-care tips to financial wellness Dave Ramsey’s SmartDollar Program U-Haul Federal Credit Union membership

Executive Assistant Primary Responsibilities

• Screen and prioritize reports and information for the marketing company president.
• Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers’ compensation
• Assist with hiring needs, such as setting up working interviews for U-Haul center general managers.
• Perform profit/loss and end-of-month reports, handle accounts receivable/payable, fund petty cash and perform U-Haul center audits.
• Assume the marketing company president’s responsibilities in times of emergency.
• Coordinate projects to improve facilities and oversee vendor relations throughout the marketing company.

Minimum Qualifications

• High school diploma or equivalent
• Working knowledge of Microsoft Office Suite
• Valid driver’s license
• Proven communication, administration and time-management skills
• Commitment to discretion and confidentiality

U-Haul Holding Company, and its family of companies including U-Haul International, Inc. (“U-Haul”), continually strives to create a culture of health and wellness. Consistent with applicable state law, U-Haul will not hire or re-hire individuals who use nicotine products. The states in which U-Haul will decline to hire nicotine users are: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia, and Washington. U-Haul has observed this hiring practice since February 1, 2020 as part of our commitment to a healthy work environment for our team.

U-Haul is an equal opportunity employer. All applicants for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.

Since 1945, U-Haul has been serving do-it-yourself movers and their households. Like many other successful ventures, the concept for U-Haul was generated out of need. After World War II, there existed the widespread need for do-it‑self moving equipment that would be available on a one‑way, nationwide basis. U-Haul co‑founders L.S. \"Sam\" Shoen and his wife, Anna Mary Carty Shoen, recognized that need and acted upon it. Their visionary approach spread the cost of ownership among many users, facilitating the mobility of the populations of the U.S. and Canada. The covered wagon of the pioneers morphed into orange U-Haul trailers. In the process, an industry was born.