Marketing Executive Assistant

U-Haul; Bloomington (IL); On-site; USD 234,000 - 412,000; Full time

Benefits offered by this job

Medical coverage

Prescription plans

Dental & vision

Dietitian program

Gym reimbursement

Weight Watchers

Telemedicine

Career stability

Advancement opportunities

On-the-job training

Tuition reimbursement

Online courses

Travel insurance

Employee assistance program

Paid holidays

ESOP 401(k)

Life insurance

Critical illness coverage

24-hour doctor

Legal program

LifeLock protection

Mindset app

Discounts on cell plans

Hotel discounts

Identity protection

Job summary

U-Haul is seeking an Executive Assistant to support the Marketing Company President in Bloomington, IL. You will coordinate administrative operations, supervise staff, and manage reports, payroll, benefits, and hiring logistics.

Responsibilities include handling accounts, audits, and vendor relations, with opportunities for advancement and professional development through U-Haul University. A strong candidate is organized, discreet and reliable.

Qualifications

• Strong written and verbal communication skills.
• Experience coordinating administrative tasks and staff support.
• Able to manage multiple priorities with discretion.

Responsibilities

• Screen and prioritize reports for the marketing company president.
• Direct all administrative activities including payroll, benefits, awards, unemployment and workers’ compensation.
• Assist with hiring needs, such as setting up interviews for center general managers.
• Perform profit/loss reports, handle A/R & A/P, fund petty cash and conduct audits.
• Act as president’s back-up in emergencies.
• Coordinate projects to improve facilities and oversee vendor relations.

Skills

Communication

Administration

Time-management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Compensation Range: $17.10 to $29.93 Hourly Location: 1710 R T Dunn Dr, Bloomington, Illinois 61701 United States of America

If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company’s Marketing Company Presidents. As the right hand of the marketing company president, you will be responsible for coordinating the workings of the marketing company and managing an administrative staff.

U-Haul offers Executive Assistants:

• Full medical coverage, if eligible
• Prescription plans, if eligible
• Dental and vision plans
• Registered Dietitian Program, if eligible
• Gym Reimbursement Program
• Weight Watchers, if eligible
• Virtual doctor visits
• Career stability
• Opportunities for advancement
• Valuable on-the-job training
• Tuition Reimbursement Program
• Free online courses for personal and professional development at U-Haul University®
• Business-travel insurance
• You Matter Employee Assistance Program
• Paid holidays, vacation and sick days, if eligible
• Employee Stock Ownership Plan (ESOP) 401(k) savings plan
• Life insurance
• Critical illness/group accident coverage
• 24-hour physician available for kids
• MetLaw Legal Program
• MetLife auto and home insurance
• Mindset App Program
• Discounts on cell phone plans, hotels and more
• LifeLock identity theft protection
• Savvy consumer-wellness programs - from health-care tips to financial wellness
• Dave Ramsey’s SmartDollar Program
• U-Haul Federal Credit Union membership

Executive Assistant Primary Responsibilities:

• Screen and prioritize reports and information for the marketing company president.
• Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers’ compensation.
• Assist with hiring needs, such as setting up working interviews for U-Haul center general managers.
• Perform profit/loss and end-of-month reports, handle accounts receivable/payable, fund petty cash and perform U-Haul center audits.
• Assume the marketing company president’s responsibilities in times of emergency.
• Coordinate projects to improve facilities and oversee vendor relations throughout the marketing company.

Executive Assistant Minimum Qualifications:

• High school diploma or equivalent
• Working knowledge of Microsoft Office Suite
• Valid driver’s license
• Proven communication, administration and time-management skills
• Commitment to discretion and confidentiality

U-Haul Holding Company, and its family of companies including U-Haul International, Inc. (“U-Haul”), continually strives to create a culture of health and wellness. Consistent with applicable state law, U-Haul will not hire or re-hire individuals who use nicotine products. The states in which U-Haul will decline to hire nicotine users are: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia, and Washington. U-Haul has observed this hiring practice since February 1, 2020 as part of our commitment to a healthy work environment for our team.

U-Haul is an equal opportunity employer. All applicants for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.

Since 1945, U-Haul has been serving do-it-yourself movers and their households. Like many other successful ventures, the concept for U-Haul was generated out of need. After World War II, there existed the widespread need for do-it-yourself moving equipment that would be available on a one-way, nationwide basis. U-Haul co-founders L.S. "Sam" Shoen and his wife, Anna Mary Carty Shoen, recognized that need and acted upon it. Their visionary approach spread the cost of ownership among many users, facilitating the mobility of the populations of the U.S. and Canada. The covered wagon of the pioneers morphed into orange U-Haul trailers. In the process, an industry was born.