Marketing Events Specialist

Ventura Foods; Irvine (CA); On-site; USD 55,000 - 84,000; Full time

Benefits offered by this job

Medical, Prescription, Dental, &Vision

401(k) matching

Paid Vacation & Holidays

Employee Appreciation Events

Job summary

Ventura Foods is seeking a Marketing Events Specialist in Irvine, CA to plan and execute channel-specific events and support major industry programs. You will coordinate event logistics, promotional inventory, and digital asset maintenance while collaborating with internal teams and external partners.

Ideal candidates have 2–4 years in event planning or related fields, strong organizational skills, and proficiency with CRM systems and MS Office.

Qualifications

• Bachelor's or Associate's degree in Marketing, Business, Hospitality Management, or related field.
• 3–4 years of relevant event planning, hospitality, or project management experience.
• Experience leading coordinating events, vendors, or logistics preferred.
• Ability to deliver on time and collaborate with internal and external partners.
• Excellent grasp of digital and social media usage for event marketing and other tactics.

Responsibilities

• Coordinate logistics and execution of select channel-specific events and support major industry programs.
• Manage promotional inventory, approvals, and vendor communications.
• Maintain digital marketing assets and coordinate production with internal and external teams.
• Process invoices, purchase orders, track expenses, and update budgets.
• Travel up to 25%.
• Collaborate across teams to ensure on-brand, prepared events.

Skills

Event planning

Project coordination

Budget tracking

Vendor management

CRM experience

Microsoft Office

Communication

Education

Bachelor's degree

Associate's degree

Tools

Salesforce

Inventory management tools

Job description

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Marketing Events Specialist

Location:

Irvine, CA, US, 92618

Position Summary:

The Event & Marketing Services Specialist plays a key role in bringing our brand to life through exceptional event execution and marketing support. This role owns the planning and execution of select channel‑specific events while supporting the Senior Manager on major industry programs. The Specialist manages event logistics and promotional inventory, and coordinates essential workflows to ensure our teams are prepared and our events are executed flawlessly. The ideal candidate is detail‑oriented, organized, and thrives in a role centered on structured execution.

Major Duties and Responsibilities:

• Event Logistics & Industry Event Support
  Coordinate logistics and execution of select channel‑specific events (e.g., NACS, IDDBA, Pizza Expo) and support the planning of major industry events (MenuMasters, IFMA COEX, IFDA). Responsibilities include supporting event planning timelines, coordinating registration and materials, assisting with vendor communication, preparing and shipping event assets, and supporting on‑site event readiness. Partner with internal teams to ensure events are organized, well‑prepared, and consistently represent the brand. Support tradeshow lead generation program by assisting with monthly reporting related to event participation, lead capture results, and overall program performance.
• Promotional Inventory & Fulfillment Management
  Support fulfillment and promotional inventory operations by partnering closely with an external agency that monitors stock levels and provides reorder recommendations. This role is responsible for reviewing and securing internal approvals for reorders, coordinating reorder requests, managing vendor communication, and tracking associated budgets and expenses. Ensuring all promotional materials (oil kits, racks, pumps, and food show collateral) are accurate, approved, and aligned with brand standards before being produced or restocked. Maintains organized internal documentation and ensures timely distribution to field teams.
• Digital Asset & Content Maintenance
  Help maintain, update, and coordinate the production of digital marketing assets and promotional materials, including ads, sell sheets, signage, and branded materials. Partner with internal teams, external vendors, and the agency managing our Marketing Dashboard platform to ensure all materials are accurate, approved, on brand, and delivered on time. Maintain organized asset libraries so internal and external teams have access to current, easy‑to‑use resources that support event readiness, field execution, and customer engagement.
• Administrative & Budget Support
  Processes invoices, submits purchase orders, tracks expenses, and updates budget tracking spreadsheets for marketing materials, promotional inventory, and event‑related expenses. Assist with internal communications and day‑to‑day coordination across teams.
• Travel up to 25%
• Additional responsibilities as assigned.

Education and Experience:

Bachelor's or Associate's degree in Marketing, Business, Hospitality Management, or a related field. Equivalent combinations of education and experience will be considered, including 3 to 4 years of relevant professional experience in lieu of a degree.

• 2-4 years of experience in event planning, hospitality, project management, or a related field.
• Prior experience leading coordinating events, vendors, or logistics strongly preferred.
• Experience providing deliverables on time against deadlines.
• Proven ability to collaborate successfully with internal and external partners.
• Excellent grasp of digital and social media usage for event marketing and other marketing tactics.

Knowledge and Skills:

• Strong project coordination skills with proven ability to manage timelines and deliver against deadlines.
• Strong organizational, communication, and coordination skills, with the ability to manage multiple projects and priorities in a fast‑paced environment.
• Highly organized, detail‑oriented, and capable of managing multiple tasks simultaneously.
• Working knowledge of marketing materials, POS, promotions, or event execution.
• Ability to manage vendors, interpret budgets, and track accurate spend.
• Proficient in Microsoft Office (PowerPoint, Excel, Outlook).
• Experience with CRM systems (Salesforce), marketing automation, or inventory management tools beneficial but not required.

Why Join Us:

Ventura Foods innovates and manufactures food solutions for foodservice and retail businesses. We make exclusive products for the world's most iconic restaurants and retailers, we provideready-to-goproduct solutions for professional kitchens, and we make consumer brands everyone knows and loves. When you work for Ventura Foods, you get a strong foundation of training, a manager who cares about you and celebrates your success, a safe environment, and challenging work. As part of our team, your future is limited only by how much you’re willing to push yourself to get there. We invest in your growth because you invest in ours.

Ventura Foods offers career growth opportunities as well as competitive compensation and benefits:

• Medical, Prescription, Dental, & Vision – coverage beginning on your 1st day for eligible employees
• Profit Sharing and 401(k) matching (after eligible criteria is met)
• Paid Vacation, Sick Time, and Holidays
• Employee Appreciation Events and Employee Assistance Programs
• Salary Base Range of $55,407.80-$83,778.03*

*The “base salary range” provided above is a good faith estimate of what we expect to pay for this position in the specified markets. Ventura Foods reserves the right to pay outside of the given range based on a variety of factors including but not limited to: candidate skills and experience, complexity of the job, budgetary factors, and location/geography. Ventura Foods conducts regular reviews of compensation ranges and therefore reserves the right to alter this range at any given time.

Our Culture

Our Culture reflects our commitment to treating every employee with respect and creating an environment where people can do their best work. We rely on a variety of strengths, backgrounds, and experiences across our teams to help us innovate, grow, and deliver for our customers. By fostering a workplace that is supportive, collaborative, and grounded in integrity, we continue to attract strong talent and meet the high expectations of a rapidly evolving marketplace.

Ventura Foods is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Ventura Foods may use Artificial Intelligence (AI) assisted tools at certain stages of our hiring process, including identifying & sourcing candidates, reviewing applications and matched candidates on job boards and websites, and generating screening questions to help us work more efficiently and consistently. We regularly review our tools to promote fairness and reduce the risk of bias. However, while these tools support our process, every hiring decision is made by a real person on our team. Applicants in the State of New York may request an alternative process by contacting us at [e-mail] .

Nearest Major Market: Irvine California
Nearest Secondary Market: Los Angeles