Marketing Coordinator

Fashion Institute of Design & Merchandising; Walnut Creek (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

HDR is seeking a motivated Marketing Coordinator to support our Northern California Transportation team. You will help manage proposals and presentations, support client relationships, and drive content marketing and business development across transportation projects.

The role emphasizes collaboration, timely delivery under tight deadlines, and leveraging Adobe Creative Cloud tools to produce compelling materials.

Qualifications

• Bachelor’s degree in Marketing, Business Communications, or Journalism or a combination of education and relevant experience
• 3+ years document layout and production experience
• Previous experience in the A/E industry strongly desired
• Technical understanding of the proposal production process for professional services
• Graphics skills and advanced working familiarity with Adobe Creative Suite, primarily InDesign and Photoshop
• Experience in proposal planning and coordination
• Strong organizational skills and ability to handle multiple tasks
• Ability to handle tight deadlines and make independent decisions
• Quick self-starter, team-oriented and able to work with different personalities and professional styles
• Ability and desire to travel and engage with others in-person
• Commitment to being an active participant of our employee-owned culture

Responsibilities

• Monitor client and industry websites for solicitation status
• Help file proposal and presentation material upon submittal
• Support management of client relationship management and financial systems to inform reporting metrics and dashboards
• Maintain accurate project and resume data in business development systems
• Arrange for professional photography on projects
• Support development of annual and long‑term strategic plans within established company direction and goals, including creating growth initiatives and prioritizing strategic investments
• Support implementation of key growth initiatives and investments as defined in annual and long‑term strategic plans
• Support development and implementation of client plans, including long‑term strategies to capture market share, as assigned
• Support solicitation of formal client feedback
• Administer implementation of the go/no‑go decision process in accordance with HDR's Matrix of Authority
• Support content marketing campaigns to strengthen our brand, increase our visibility, and showcase our thought leaders
• Support the development and publication of engaging digital content that reflects HDR's brand and elevates our thought leadership
• Support implementation of strategies that elevate HDR's brand and technical talent with industry associations
• Support creation of marketing collateral to support business development efforts
• Support fulfilling conference sponsorship benefits, as needed
• Support development of engaging internal communications content (announcements, presentations, videos, webinars)
• Support planning of large, internal meetings (in-person or virtual)
• Coordinate large, internal meetings (in-person and virtual)
• Maintain inventory of branded materials used for client visits, conferences and recruiting
• Other duties as assigned

Skills

Document layout

Proposal production

Content marketing

Organizational skills

Communication

Quick self-starter

Education

Bachelor’s degree in Marketing, Business Communications, or Journalism

Tools

InDesign

Photoshop

Microsoft Office

Adobe Creative Cloud

Job description

HDR seeks a motivated, high‑energy Marketing Coordinator to support our Northern California Transportation team. The role involves proposal and presentation management, client relationship support, content marketing, and business development initiatives across transportation projects.

Responsibilities

• Monitor client and industry websites for solicitation status
• Help file proposal and presentation material upon submittal
• Support management of client relationship management and financial systems to inform reporting metrics and dashboards
• Maintain accurate project and resume data in business development systems
• Arrange for professional photography on projects
• Support development of annual and long‑term strategic plans within established company direction and goals, including creating growth initiatives and prioritizing strategic investments
• Support implementation of key growth initiatives and investments as defined in annual and long‑term strategic plans
• Support development and implementation of client plans, including long‑term strategies to capture market share, as assigned
• Support solicitation of formal client feedback
• Administer implementation of the go/no‑go decision process in accordance with HDR's Matrix of Authority
• Support content marketing campaigns to strengthen our brand, increase our visibility, and showcase our thought leaders
• Support the development and publication of engaging digital content that reflects HDR's brand and elevates our thought leadership
• Support implementation of strategies that elevate HDR's brand and technical talent with industry associations
• Support creation of marketing collateral to support business development efforts
• Support fulfilling conference sponsorship benefits, as needed
• Support development of engaging internal communications content (announcements, presentations, videos, webinars)
• Support planning of large, internal meetings (in‑person or virtual)
• Coordinate large, internal meetings (in‑person and virtual)
• Maintain inventory of branded materials used for client visits, conferences and recruiting
• Other duties as assigned

Preferred Qualifications

• Bachelor’s degree in Marketing, Business Communications, or Journalism or a combination of education and relevant experience
• 3+ years document layout and production experience
• Previous experience in the A/E industry strongly desired
• Technical understanding of the proposal production process for professional services
• Highly articulate, clear analytical approach to problem solving, and good decision‑making abilities
• Graphics skills and advanced working familiarity with Adobe Creative Suite, primarily InDesign and Photoshop
• Experience in proposal planning and coordination
• Strong organizational skills and ability to handle multiple tasks
• Ability to handle tight deadlines and make independent decisions critical to job success
• Quick self‑starter, team‑oriented and able to work with different personalities and professional styles
• Ability and desire to travel and engage with others in‑person
• Commitment to being an active participant of our employee‑owned culture

Required Qualifications

• Excellent written and verbal communication skills
• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
• Proficient in Adobe Creative Cloud applications, including InDesign

We are an affirmative action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.