Marketing Coordinator

HENSEL PHELPS; Bellevue (WA); On-site; USD 65,000 - 83,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Annual bonus

Vehicle or vehicle allowance

Paid time off

Job summary

Hensel Phelps in Bellevue, WA seeks a Marketing Coordinator to grow the company’s regional presence through client development, marketing and communications, and project procurement. You’ll craft proposals, support RFQs/RFPs, and design materials collaborating with senior technical staff.

The role requires a BA in marketing, about 1+ year marketing experience, strong writing and editing skills, and proficiency in Microsoft Office and the Adobe Creative Suite.

Qualifications

• BA degree in marketing or related field.
• 1+ years of marketing experience or a combination of education and experience.
• Proficiency in Microsoft Office suite.
• Proficiency in Adobe Suite.
• Passion for writing, editing, and proofreading.
• Strong ability to multitask and pay close attention to detail.
• Self-motivated with the ability to work independently and as part of a team.
• Proficient research skills and verbal and written communication skills.
• Interest in principles of graphic design.

Responsibilities

• Assists in all responses to RFQs and general qualification efforts assigned, including presentations/interviews, to ensure that the overall theme, technical scope, staff qualifications, and experience are accurate and graphically pleasing.
• Create marketing materials including informational documents, qualification packages, advertisements, displays, and brochures that contribute to the overall strategic communications planning and implementation.
• Update company-wide databases with project and proposal information on an ongoing basis, which includes visiting project jobsites and collecting data and information to be uploaded into the company database.
• Work directly with senior level technical staff to develop, design and execute proposal materials including writing, editing, verifying and formatting proposal information and ensuring the various aspects of the proposals and other marketing materials are accurate, timely, high quality and well written.
• Design and develop promotional materials and advertisements for various clients and publications.
• Organize and maintain project and staff data including photography to ensure all assets are up-to-date and current.
• Develop award submittals and coordinate public relations initiatives as needed, including social media content and participation.

Skills

Marketing communications

Writing & editing

Research skills

Attention to detail

Independent worker

Team collaboration

Education

BA in marketing or related field

Tools

Microsoft Office

Adobe Creative Suite

Job description

About Hensel Phelps

At Hensel Phelps, we don’t just build projects—we build careers, communities, and a culture of excellence. As an employee-owned company, every person here plays a vital role in shaping our success and future. Guided by our core values of Ownership, Integrity, Builder mindset, Diversity, and Community, we combine cutting-edge technology with hands-on expertise to deliver landmark projects across the nation. When you join Hensel Phelps, you join a team that values your growth, empowers your ideas, and invests in your journey. Together, we create an environment where innovation thrives, safety is paramount, and every individual has the opportunity to make a lasting impact.

Job Description

The Marketing Coordinator is a key member of the Project Development team, charged with growing the company’s presence in the region through client development, marketing and communication outreach, and project procurement. These marketing professionals are “all in” and have the opportunity to do a little bit of everything. This position requires the exercise judgment, discretion and creativity in developing and designing proposal content through understanding and interpretation of request for proposals (RFPs) and qualifications (RFQs), client qualifications and presentations, as each of these deliverables supports bringing in new work. In addition, marketing team members have opportunities to develop and design marketing collateral, including content for social media, coordinating events, visiting jobsites for project milestones and supporting community volunteer efforts.

Key Responsibilities

• Assists in all responses to Requests for Qualifications (RFQs) and general qualification efforts assigned, including presentations/interviews, to ensure that the overall theme, technical scope, staff qualifications, and experience are accurate and graphically pleasing.
• Create marketing materials including informational documents, qualification packages, advertisements, displays, and brochures that contribute to the overall strategic communications planning and implementation.
• Update company-wide databases with project and proposal information on an ongoing basis, which includes visiting project jobsites and collecting data and information to be uploaded into the company database.
• Work directly with senior level technical staff to develop, design and execute proposal materials including writing, editing, verifying and formatting proposal information and ensuring the various aspects of the proposals and other marketing materials are accurate, timely, high quality and well written.
• Design and develop promotional materials and advertisements for various clients and publications.
• Organize and maintain project and staff data including photography to ensure all assets are up-to-date and current.
• Develop award submittals and coordinate public relations initiatives as needed, including social media content and participation.

Qualifications

• BA degree in marketing or related field of study.
• 1+ years of marketing experience or a combination of education and experience.
• Must be proficient in Microsoft Office suite software (Word, Excel, PowerPoint, etc.)
• Proficiency in Adobe Suite (InDesign, Photoshop, Illustrator, etc.).
• Passion for writing, editing, and proofreading.
• Strong ability to multitask and pay close attention to detail.
• Self-motivated with the ability to work independently and as part of a team.
• Proficient research skills and verbal and written communication skills.
• Interest in principles of graphic design.

Physical Requirements

Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

• The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.
• Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.
• Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.
• The person in this position frequently communicates with employees and external stakeholders concerning a variety of topics related to office administration.
• Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.
• Constantly reads written communications and views email submissions.
• The person in this position regularly sits in a stationary position in front of a computer screen.
• Visual acuity and ability to operate a vehicle as certified and appropriate.
• Rarely exposed to high and low temperatures
• Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.
• Benefits Hensel Phelps provides generous benefits for our salaried employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, health savings account (HSA) (except in Hawaii), and our employee assistance program (EAP). It also is eligible for employee-paid enrollment in vision and dental insurance. Hensel Phelps also believes in the importance of taking time to recharge. As a result, salaried employees are eligible for paid time off beginning upon hire. Salaried positions (project engineers and above) participate in an annual bonus plan, subject to company and employee performance. Salaried employees are also eligible for a company cell phone or cell phone allowance in accordance with company policy. Further, salaried employees also receive either a vehicle or vehicle allowance in accordance with Hensel Phelps’ policies. Based on position location, a cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment).
• Equal Opportunity and affirmative Action Employer Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Education

BA degree in marketing or related field of study 4 years of marketing experience and /or a combination of education and experience.

Benefits

Hensel Phelps provides generous benefits for our salaried employees. This position is eligible for company paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, health savings account (HSA) (HSA not available in Hawaii), and our employee assistance program (EAP). It also is eligible for employee paid enrollment in vision and dental insurance. Hensel Phelps also believes in the importance of taking time to recharge. As a result, salaried employees are eligible for paid time off beginning upon hire. Salaried positions (project engineers and above) participate in an annual bonus plan, subject to company and employee performance. Salaried employees (this is all salaried employees) are also eligible for a company cell phone or cell phone allowance in accordance with company policy. Further, salaried employees (project engineers and above) also receive either a vehicle or vehicle allowance in accordance with Hensel Phelps’ policies. Based on position location, a cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment).

Compensation Data (Washington Only)

Base: $65,400 - $68,610

COLA: $13,200

Phone Allowence: $900

Total Compensation: $79,500 - $82,710

Equal Opportunity Employer Statement

Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)