Marketing Assistant (Howard S. Wright)

Balfour Beatty US; Seattle (WA); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision and Life

Health Savings Account

401(k) with company match

Paid time off

Tuition Assistance

Employee Referral Bonus

And more!

Job summary

Howard S. Wright, a Balfour Beatty Company in Seattle, WA, is seeking a Marketing Systems Admin to support systems, data, digital assets, and administrative processes for marketing and business development.

You will maintain databases, manage digital assets, assist with proposals, and coordinate materials for pursuits, interviews, events, and other marketing initiatives. The role involves supporting website content, communications, and keeping resources accurate and aligned with the Balfour

Qualifications

• High School Diploma or Associate Degree in Marketing/Communications/Business Admin/Info Systems.
• Proficiency with PC, Microsoft 365 products, and collaboration tools including Outlook, Teams, PowerPoint, Word, and Excel.
• Strong organizational and multitasking skills across multiple platforms.
• Ability to quickly learn new software, systems, and processes and work independently.
• Experience entering and organizing information within databases, CMS, or similar.
• Effective written and verbal communication and collaboration with multiple stakeholders.
• Experience drafting social media posts for LinkedIn, Instagram, and Facebook.

Responsibilities

• Lead administrative setup for pursuits: folders, Bluebeam, Teams workspaces, email lists.
• Handle pursuit tasks: bonding/insurance letters, client dossiers, material assembly.
• Maintain marketing systems and digital asset libraries (Unanet, OpenAsset, Creative Cloud).
• Coordinate project startup/closeout data collection with project teams.
• Manage personnel data for proposals and marketing materials.
• Support meetings, materials, and events for marketing initiatives.
• Assist PR/communications: website, social media, newsletters, awards submissions.
• Oversee marketing logistics: site visits, photos, and client activities.
• Improve marketing research: sourcing leads and updating client/project data.
• Serve as a resource for marketing tech/tools and Unanet Publisher.

Skills

MS 365 suite

Outlook

Teams

PowerPoint

Word

Excel

Organizational skills

Written & verbal communication

Social media drafting

Education

High School Diploma or Associate Degree in Marketing/Communications/Business Admin/Info Systems

Tools

Unanet

OpenAsset

Creative Cloud

Bluebeam

Copilot

Job description

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm®, we are challenging the construction industry’s assumptions about safety. We believe that no level of harm should come to anyone as a result of our business. Consistently ranked among the nation’s largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).

Our Benefits

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Paid time off
• Tuition Assistance
• Employee Referral Bonus
• And more!

Marketing Assistant (Marketing Systems Admin)

Howard S. Wright, a Balfour Beatty Company in Seattle, WA is seeking a Marketing Systems Admin to join our team. The Marketing Systems Admin will support the systems, data, digital assets, and administrative processes that keep our marketing and business development efforts organized and effective. This role will be responsible for maintaining marketing databases (including project and personnel information), managing digital assets, supporting pursuit setup and closeout, and coordinating the administrative needs of proposals, interviews, events, and other marketing initiatives. The position will also provide support for website content and communications while helping ensure our information and resources remain accurate, current, accessible, and aligned with the Balfour Beatty Construction brand.

Essential Functions

• Lead administrative setup for pursuits, including establishing pursuit folders, Bluebeam sessions, Microsoft Teams workspaces, email distribution lists, and other relevant resources.
• Execute pursuit-related administrative tasks, including bonding and insurance letter requests, client dossiers, StrengthsFinder code distribution, and the assembly and printing of materials.
• Administer and maintain marketing systems, databases, and digital asset libraries, including Unanet, OpenAsset, and Creative Cloud libraries, ensuring project, personnel, and marketing information is accurate, current, and accessible.
• Coordinate project startup and closeout data collection and entry, working with project teams to capture and maintain relevant project information, experience, and marketing assets.
• Manage personnel data, including new hire information, credentials, certifications, experience, and other information used for proposals and marketing materials.
• Assist SmartStart partnering sessions and other marketing initiatives through meeting coordination, preparation and assembly of materials, note-taking, digitization of session materials, and other administrative needs.
• Support PR and communications including website maintenance, social media posts, public relations requests, newsletter content, and award submissions.
• Oversee marketing-related logistics, including meetings, jobsite visits, professional project photography, and other team, client, or project-related activities.
• Strengthen business development and marketing research, including sourcing leads and updating client, partner, project, and reference information used to support future opportunities.
• Serve as a resource for marketing technology and publishing tools, including developing expertise in Unanet Publisher.
• Provide general marketing and creative support as needed, including miscellaneous design projects, event planning assistance, and other initiatives that support the marketing team's priorities.

Minimum Requirements

• High School Diploma or Associate Degree in Marketing, Communications, Business Administration, Information Systems, or related field.
• Proficiency using a personal computer (PC), Microsoft 365 products, and collaboration tools, including Outlook, Teams, PowerPoint, Word, and Excel.
• Robust organizational and task management skills, with demonstrated ability to manage recurring processes simultaneously on multiple platforms.
• Strong technical aptitude and ability to quickly learn new software, systems, and documented processes, apply feedback, and work independently following initial training.
• Experience entering, maintaining, and organizing information within databases, content management systems, or other platforms, with strong attention to detail and accuracy.
• Effective written and verbal communication and collaboration skills, with the ability to proactively gather information, coordinate with multiple stakeholders, and follow through on commitments.
• Experience drafting social media posts for outlets such as LinkedIn, Instagram, Facebook.

Preferred Experience

• Experience working with marketing databases, CRM platforms, digital asset management systems, or publishing tools; experience with Unanet, Copilot, OpenAsset, Adobe Creative Cloud, or Bluebeam is a plus.
• Continuous improvement mindset with an interest in identifying efficiencies, refining processes, and improving how information and resources are managed.
• Ability to collaborate and work independently and drive to be a positive team member.
• Ability to manage multiple projects and tasks simultaneously.
• Commitment to maintaining accurate, complete, and consistent data and information.
• Construction, architecture, engineering, or other professional services industry experience helpful, but not required.
• Promote our Code of Conduct and our Creed’s four pillars of Zero Harm, Zero Waste, Client Advocacy and Employee Inspiration.

Annual Base Pay: $55,000 - $60,000

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, any collective bargaining agreements, and business or organizational needs.

No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, incentive, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law and any applicable plan documents.

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.