Market Administrator

711 MS Smith Barney, LLC; United States; On-site; USD 55,000 - 95,000; Full time

Benefits offered by this job

Medical

401(k)

Paid Time Off

Dental

Job summary

Morgan Stanley is seeking a Market Administrator to provide comprehensive administrative support to the Market Management Team. The role involves coordinating travel, expenses, events, and meetings, and acting as a liaison with facilities and HR processes.

The position may oversee multiple locations depending on market structure. Candidates should have strong Microsoft Office skills, excellent communication, and strong organizational abilities.

Qualifications

• High School Diploma or Equivalency required or equivalent.
• College degree preferred for growth paths in the Market Management team.
• Proficient with Microsoft Office and basic HR systems.

Responsibilities

• Provide administrative support to the Market Management Team and related executives.
• Manage travel, expenses, events, and conference logistics per firm policy.
• Coordinate accounts payable, vendor setup, and payment reconciliations.
• Support HR processes: I-9, new hires, transfers, and terminations.
• Assist with office management, facilities coordination, and back-up admin coverage.

Skills

Microsoft Office

Verbal and written communication

Time management

Interpersonal skills

Team collaboration

Education

High School Diploma or Equivalency

College degree preferred

Tools

HR systems

Job description

POSITION SUMMARY:

The Market Administrator (MA) is responsible for providing overall administrative support for the Market Management Team (including Market Manager, Market Business Service Officer, Senior Risk Officer and Associate Market Manager). Responsibilities include assisting Complex Management in connection with matters affecting the market facilities, Financial Advisors, and Support Staff. Dependent on market structure and geographic location, the CA may be responsible for multiple office locations, and serve as the escalation point of contact for Branch Administrators. The CA must act as a culture carrier as it relates to the core values of the firm. This role enables you to learn about all aspects of the business at a high level, and the wide range of responsibilities presents opportunities to grow skill sets and progress your career within the business.

DUTIES and RESPONSIBILITIES:

Expense Management Support Manage Travel & Entertainment (T&E) and Events and Conferences (EnC) expense requests to ensure compliance with Firm policy utilizing online business systems Coordinate events and meetings for the market, including all pre-approvals, event logistics/planning and accounting for meetings including Market Management, Regional Councils, National Sales partners, external wholesalers, and others as directed Work with Accounts Payable to manage invoices, vendor set up/maintenance, payment reconciliations or issues Maintain and review market finance and expense management information in collaboration with MBSO and/or BSO Management Support Navigate firm resources and act as a liaison with Regional Administrators in addition to other various internal and external business partners, including managing requests and escalating as needed Provide organizational support for Human Resources by leveraging associated HR systems (I-9 processing, New Hire onboarding, internal transfers and employee termination paperwork) Proactively participate in firm initiatives directed by local management Communicate and manage firm initiatives for the market (e.g., Global Volunteer Month, Annual Appeal) as well as regional initiatives as directed Actively engage in available training and education programs to maintain current status on policies, procedures and risk awareness (including licensing requirements for market personnel) Facilitate and/or conduct ad hoc projects, training, and events for the market as necessary Office Administration Support Perform administrative functions for Market Management Team, including telephone coverage, business travel arrangements, and file & calendar maintenance Serve as a point of contact for market facilities and real estate management (e.g., refurbishments, reconfigurations) Serve as a point of contact for market personnel needs (e.g., benefits enrollment, registration/licensing, and communication of policy and updates as it relates to HR and Registration matters) Serve as a point of contact for local administrative tasks (e.g., Alternative Flexible Grid (AFG) checkpoints, CPR/AED training and certifications, annual certification of registrations and market data expenses) Lead office management efforts, including maintaining office supplies, ordering business cards and stationery, maintaining business continuity plans, and acting as point of contact for facilities management Assist with firm remediations as needed Act as a point of contact for technology projects, migrations, equipment installs/replacements Maintain up-to-date office utilization information in the firm’s internal system Provide guidance and point of contact for Branch Administrators Coordinate with Branch Administrator(s) as it relates to market driven projects and ensuring back-up Administrator coverage Administer other duties as delegated by the Market Management Team.

EDUCATION, EXPERIENCE, KNOWLEDGE, and SKILLS:

Education and/or Experience High School Diploma/Equivalency College degree preferred Two or more years of related experience is a plus Knowledge/Skills Strong computer skills and knowledge of Microsoft Office Excellent verbal and written communication, including telephone coverage Strong time management abilities Demonstrates good judgement Exceptional interpersonal and client service skills Detail orientated with superior organizational skills Ability to prioritize work Team player with the ability to collaborate with others Ability to work in a fast-paced, evolving environment Adaptable and ability to multitask Proactive or self-starter Ability to be discreet and maintain confidentiality on sensitive matters Willingness to obtain Series 7 (GS) and Series 66 (AG/RA) or Series 63 (AG) and Series 65 (RA) Reports to: Market Executive

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser. Salary range for the position: $55,000 - $95,000 per year. The successful candidate may be eligible for an annual discretionary incentive compensation award. The successful candidate may be eligible to participate in the relevant business unit’s incentive compensation plan, which also may include a discretionary bonus component.

Morgan Stanley offers a full spectrum of benefits, including

• Medical
• Prescription Drug
• Dental
• Vision
• Health Savings Account
• Dependent Day Care Savings Account
• Life Insurance
• Disability
• Other Insurance Plans
• Paid Time Off (including Sick Leave consistent with state and local law, Parental Leave and X Vacation Days annually)
• 10 Paid Holidays
• 401(k)
• Short/Long Term Disability
• other special perks reserved for our employees

Please visit mybenefits.morganstanley.com to learn more about our benefit offerings. Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents. Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences. For more information, please visit: https://www.morganstanley.com/people-opportunities/eeo. At Morgan Stanley, we advise, originate, trade, manage and distribute capital for people, governments and institutions, always with a standard of excellence and guided by our core values. Morgan Stanley is dedicated to providing first-class service to our clients, in a way that reflects our commitment to creating a more sustainable future and fostering stronger communities around the world. In each line of business, we strive to demonstrate our belief in the power of transformative thinking, innovative strategies and leading-edge solutions—and in the ability of capital to work for the benefit of all society. What We Do