Marine Personnel Coordinator

fossmaritime; Tacoma (WA); On-site; USD 41,000 - 62,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401k with match

Paid time off

Job summary

Foss Maritime is seeking an Operations/HR support role to assist marine personnel and operations with payroll, recruitment, scheduling, onboarding, and regulatory compliance. The successful candidate will work with Labor Relations and Payroll to ensure accurate time-entry and wage calculations.

Three years of related experience in the maritime industry is preferred. The role involves extensive coordination with HRIS, unions, and field crews, with opportunities to contribute to process

Qualifications

• Minimum of three years related experience and/or training; maritime experience preferred.

Responsibilities

• Time-keeping for marine personnel and payroll processing.
• Recruiting, crewing, and scheduling support for marine personnel.
• Assist in onboarding, I-9, E-Verify, and regulatory compliance.
• Coordinate leaves and union-related administration.

Job description

About Foss Maritime

Foss Maritime is one of the most recognized and respected maritime brands in the U.S., combining a rich legacy with a forward-thinking approach to industry innovation. While deeply rooted in tradition, Foss is evolving at a fast pace, continuously setting new standards for operational excellence and sustainability.

With operations spanning all U.S. coasts and global transportation projects, Foss is a leader in harbor and terminal towage, tug and barge transportation, and offshore energy solutions, including traditional energy and offshore wind projects. Our primary operations are on the U.S. West Coast, Alaska, and Hawaii.

As part of the Saltchuk family of companies, Foss is a values-driven organization that takes pride in its exceptional team, commitment to safety, and dedication to customer success. With a culture built on integrity, innovation, and collaboration, Foss Maritime remains a trusted leader in the maritime industry.

About the Role

This position provides operations assistance to the marine personnel and operations departments on an as needed basis including recruiting, scheduling, crew travel, expense reimbursements, coordinating and tracking mariner licensing and training, assisting mariners with licensing renewals, and mariner payroll/ time-entry. Reviews validity of all time-entry relative to union agreements works closely with Labor Relations and Payroll. Uses discretional decision-making authority to solve day-to-day problems associated with managing all aspects of Marine Personal.

Essential Functions

Time-keeping for Marine Personnel

• Reviews validity of all wages relative to union agreements, including daily wages, hourly overtime, sick leave, short-term disability and vacation pay.
• Inputs and/or reviews data in on-line payroll system for all wages paid.
• Coordinates special payroll situations between marine personnel and accounting department.
• Prepare payroll and timekeeping data for the payroll department including paid and unpaid time off and pay adjustments. Assist with payroll changes and notifications.
• Provide HR Reporting on a set cadence for overtime, PTO (paid time off) and labor cost.

Recruiting, Crewing and Scheduling

• Assist Marine Personnel Managers and Operations to deliver a seamless and positive recruiting experience for all candidates. Participate in virtual or onsite interviews as needed.
• Understand and comply with Affi… EEO, Non-Discrimination, Harassment and all other HR policies and procedures.
• Assist in scheduling pre-employment physicals and drug testing.
• Assist in all onboarding activities in HRIS and in-person is processed timely and accurately, including new hire paperwork, I-9 and E-Verify in compliance with regulatory agencies.
• Coordinate employee leaves of absences with HR to ensure compliance with federal and state regulations and collective bargaining agreement provisions.
• Assist in managing union head count to avoid additional costs due to guaranteed wage rule.
• Support implementation of labor contracts including grievance resolutions.
• Assists in managing union seniority lists
• Performs special duties and other projects as assigned.
• Adheres to all company policies.
• Accomplishes all tasks as appropriately assigned or requested.

Other Marine Operations Duties

• Create purchase requisitions and reconcile invoices with Accounts Payable through SAP and Esker systems.
• Manges Marine Personnel recognition and rewards programs
• Manges company gym membership program
• Conduct vessel visitations on a regular basis to interact with crews for the purpose of enhancing office to vessel communication in addition to identification of any personnel issues that require resolution.
• Develops a functional and technical knowledge base of marine operation activities of the region through learning, experience and observation.

Knowledge, Skills and Abilities

• A strong maritime background is desired.
• Must understand the individual roles, interactions and responsibilities of crewmembers manning the vessels.
• English language necessary for oral, written and phone communications.
• Basic math skills for calculations involving payroll.
• Legal, with regard to EEO -- hiring and discipline. Knowledge of general human resources functions and applicable regulations is preferable.
• Strong computer skills, Windows, Word, Excel, Outlook, etc.
• Experience with time-entry in ADP is preferred
• General knowledge of various office machines
• Ability to build and maintain effective working relationships.
• Ability to tactfully interact with a wide range of personalities.
• Ability to organize workload and prioritize projects in an ever-changing environment.
• Ability to work under pressure.
• Must be able to gain an intimate familiarity with company lines of business.
• Must be able to establish a good working relationship with Payroll and Human Resources.
• Must be able to use discretionary decision-making authority to solve day-to-day problems associated with managing various resources.
• Ability to demonstrate high ethical standards of honesty and integrity to lead by example.

Minimum Qualifications

This position requires a three years related experience and/or training; or equivalent combination of education and experience. Preference given to those with related experience in the maritime industry.

Compensation

Pay for this position will be between $29.81 and $44.72 hourly with final compensation determined by the candidate’s relevant experience, skills, and overall qualifications. This is a non-exempt position that is eligible for overtime.

Benefits

• The benefit program includes medical, dental, and vision coverage for you and your family.
• Life insurance equal to two times annual base salary.
• Accidental death and dismemberment insurance. Long term disability insurance.
• 401k program with a 4% match, vested immediately.
• Employee Assistance Program.
• Flexible Spending Accounts.
• Business travel assistance program.
• Other voluntary benefits are available for purchase via payroll deduction at group rates.
• Vacation - Foss appreciates how hard employees work and recognizes the importance of providing time for rest and relaxation. In this position you will accrue 10 days of vacation a year with a maximum accrual of 160 hours. Accrued vacation will be vested and available for use after successfully completing six (6) months of service.
• Nine (9) paid holidays with two (2) additional floating holidays available after six (6) months of service.
• Full time employees will accrue ninety-six (96) hours of sick leave per year, up to a maximum of 1,040 hours.
• Bereavement Leave - three (3) paid days off for a death in the immediate family, or five (5) days off if travel greater than 500 miles is required.
• Tuition reimbursement.
• All other benefits as required by state law.

Drug Free Workplace

Foss Maritime Company LLC is a Drug Free Workplace where post offer applicants and employees are subject to testing for cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Equal Opportunity Employer

Foss Maritime Company LLC is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.