Marine Coordinator

SubCom; Newington (NH); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical and dental insurance

Vision insurance

401(k) plan with match

Paid vacation and holidays

Tuition reimbursement

Shift differential

Job summary

SubCom is seeking a Marine Coordinator to support projects from kickoff through completion, interfacing with quality, factory staff, and project managers.

Role emphasizes documentation, schedule tracking, and cross-functional collaboration in a fast-paced environment with global impact.

Qualifications

• Minimum 5 years of experience.
• Completion of a higher education degree or a technical/vocational program.
• Experience with Math & Statistics, Computer Operations.
• Proficient verbal and written communications.
• Critical thinking aptitude (problem solving and identifying areas for improvement).
• Proficiency in MS Office applications (Excel, Word and PowerPoint).
• Proficiency in Microsoft Project is a plus.

Responsibilities

• Create and maintain project documentation used for customer presentations (PowerPoint).
• Develop and implement process improvements: ship schedules and tracking tools for goods from shipment to destination.
• Support export paperwork requirements interfacing with factory, PMs and logistics.
• QC for customer-facing documentation (SOWs, MOPs, etc).
• Provide daily progress reports and assist with contract deliverables.
• Manage spares inventory trackers for the client.
• Assist Marine Coordinators and Project Managers with project tasks.
• Maintain SharePoint sites to keep content current and organized.

Skills

Five years experience

MS Office (Excel, Word, PowerPoint)

Microsoft Project

Verbal and written communications

Critical thinking

Teamwork

Education

Higher education degree or technical/vocational program

Tools

MS Project

SharePoint

Job description

Are you looking for an opportunity with plenty of growth potential? Do you enjoy working in an exciting, fast-paced, collaborative environment? Are you interested in working with the world’s most innovative companies to create a more connected world?Connecting Continents. Impacting Communities.The backbone of the Internet is a series of high-tech subsea fiber optic cables deployed throughout the globe - SubCom has deployed over 50% of them. Our employees ensure data communications networks are engineered, manufactured, deployed to the highest standards, enabling faster and more reliable connectivity to communities worldwide. Every member of the SubCom team plays a role in an end-to-end process that is critical to enterprises, governments, big cities, and rural towns.We encourage, expect, and value creativity, thoughtful risk taking, openness to change, and diverse perspectives. Whether you’re a seasoned applicant seeking a new and exciting challenge, or you’re new to the workforce and looking for a flexible, rewarding, and fast-paced position with an innovative and stable organization (since 1953), SubCom has opportunities to advance your career.Position OverviewPosition OverviewThe Marine Coordinator supports projects through coordinating among various departments within the business from project kickoff, throughout implementation, to completion. This position also provides cross-project support by interfacing with the quality team, factory staff, and project managers.Duties/Responsibilities (Include No More Than 10 Bullet Points)Assist the Senior Manager, Marine Coordination & Implementation with:Creating and maintaining project documentation that is used for customer presentations including client presentation support – Power Point slide gathering, collating and formatting.Process improvement initiatives: forward looking analysis of ship schedules, developing enhanced tracking tools for goods from time of shipment to end destination (early identification of project-specific export paperwork requirements: interface with factory (Shipping Authorization), load EICs/MES (as built SLDs), PMs (pricing), and logistics (IOR, Agents, etc)).Other ISO-focused support on behalf of broader marine coordinator team such as QC for customer-facing documentation (reviewing presentations, permitting project briefs, SOWs, MOPs, etc).Planning and delivering daily progress reports when required and other support for customer contract deliverablesA longer-term objective is to develop a process that could further automate Marine Coordinator inputs to the export commercial invoice creation.Management of spares inventory trackers on behalf of the client.Assist Marine Coordinators and Project Managers with specific project tasks. Some examples include:Fuel true-up analysisMarine true-up analysisMeeting attendanceOther general tasks (assist in data transfer between SubCom and 3rd party contractors.)Maintain Marine Coordinator (and other as needed) share point sites to ensure content is kept current and organizedAssist in generating and maintaining purchase requisitions for the various groups within marine services.Skills/Abilities (Include No More Than 10 Bullet Points)Minimum 5 years of experienceCompletion of a higher education degree or a technical/vocational programExperience with Math & Statistics, Computer OperationsProficient verbal and written communicationsCritical thinking aptitude (problem solving and identifying areas for improvement)Proficiency in MS Office applications, in particular Excel, Word and Power Point is preferred.Proficiency in Microsoft project a plus.Ability to work well in group / collaborative settings.Organizational Core ValuesQuality: Quality is the backbone of everything we do. Our attention to detail even on the smallest matter reflects upon our corporate quality. The systems we deliver must operate flawlessly in the harshest environments on the planet.Accountability: We honor the commitments we make to our customers, owners and each other. We accept personal responsibility for our actions and results and expect the same from others.Teamwork: We foster an environment that encourages winning through creativity, continuous learning, excellence and collaboration. We practice leadership that inspires and promotes full participation and career development. We expect transparent communications and interactions.Innovation: We foster an environment that encourages winning through creativity, continuous learning, excellence and collaboration. We practice leadership that inspires and promotes full participation and career development. We expect transparent communications and interactions.Work Schedule / HoursTravel (if applicable, please enter expected percentage of travel required)Approximately 5-10%QualificationsMinimum 5 years of experienceCompletion of a higher education degree or a technical/vocational programExperience with Math & Statistics, Computer OperationsProficient verbal and written communicationsCritical thinking aptitude (problem solving and identifying areas for improvement)Proficiency in MS Office applications, in particular Excel, Word and Power Point is preferred.Proficiency in Microsoft project a plus.Ability to work well in group / collaborative settings.NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.Candidates for positions with SubCom must be legally authorized to work in the United States. Employment eligibility verification will be required at the time of hire. Visa sponsorship is not available for this position.Our selection procedure is based on local, state and federal law.Please be sure to attach a resume to your application. We are not able to consider applications without a resume.BENEFITSSubCom offers a comprehensive benefits package, including but not limited to: competitive salaries, medical, dental, vision, life and disability insurance coverages, FSA, HSA, generous vacation, paid sick leave, paid parental leave, paid holidays, tuition reimbursement, adoption assistance, and a 401(k) plan with generous company match. Additionally, some positions may be eligible for shift differential.AFFIRMATIVE ACTION/EQUAL EMPLOYER OPPORTUNITYSubCom is committed to providing a work environment that prohibits discrimination based on age, color, disability, ethnicity, marital status, national origin, race, religion, gender, gender identity, sexual orientation, protected veteran status, disability or any other characteristics protected by applicable law or regulation.SubCom engineers, manufactures, and installs subsea fiber optic data cables - the unsung heroes of global communication. With an unrelenting focus on quality, reliability, and value, SubCom offers flexible end-to-end building blocks for the high-tech networks that are the backbone of the world's digital infrastructure. While the company's origins date back to the mid-19th century, SubCom has deployed enough cable to circle the equator more than 25 times since its entry into the communications industry in 1955.SUBCOM’S CORE VALUESQuality - Accountability - Teamwork - Innovation