Manufacturing Operations Administrator

Janicki Industries, Inc.; Hamilton (WA); On-site; USD 83,000 - 92,000; Full time

Benefits offered by this job

401k matching

Health insurance

Paid time off

Floating holidays

Job summary

Janicki Industries, Inc. is seeking a Manufacturing Operations Administrator in Hamilton, WA to support executive operations and ensure smooth, compliant manufacturing processes.

The role bridges production floor activities with executive reporting, contributing to cost control, quality assurance, schedule adherence, and regulatory compliance. Responsibilities include coordinating documentation, schedules, and cross‑functional communications, using SAP/S4HANA, and assisting with training and

Qualifications

• Bachelor's degree or higher in engineering, manufacturing, or business preferred.
• Experience in manufacturing operations, engineering support, or technical administrative roles.
• Familiarity with SAP, S4HANA or similar ERP systems; production planning and inventory control.

Responsibilities

• Coordinate production schedules and materials across multiple programs.
• Prepare agendas and schedule operational meetings; track actions.
• Maintain production documentation, compliance records, and reporting summaries.
• Monitor production metrics and present updates to management.
• Collaborate with engineering, operations, HR, maintenance, QA and materials teams.

Skills

Time management

Communication

Organizational skills

Technical aptitude

Education

Bachelor's degree in Engineering/Manufacturing/Business

Associate degree or two-year technical degree

High School diploma or equivalent

Tools

SAP

S4HANA

Job description

• Pay or shift range: $83,000 USD to $92,000 USD The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.
• Travel Required : Yes

Description

At Janicki Industries, we turn complex ideas into real-world solutions through advanced engineering and manufacturing. Our teams design and build innovative structures, tooling, and systems that support industries including aerospace, space, defense, marine, and architecture.

Across every role, from engineers and technicians to operations and support teams, our people help solve challenging problems, push the limits of design and manufacturing, and create solutions that make a lasting impact.

We are looking for a Manufacturing Operations Administrator for our growing team.

This position is located in Hamilton, Washington State.

Department Summary:

A Manufacturing Operations Administrator is a key operational support role that ensures smooth, compliant, and efficient manufacturing processes directly supporting the Executive Vice President of Operations at Janicki. This individual bridges the gap between production floor activities and executive reporting oversight, contributing to cost control, quality assurance, schedule adherence, and regulatory compliance. The role requires strong operational judgement, technical awareness, and exceptional organisational skills within a complex manufacturing environment.

• Supports the EVP by organising operational priorities, coordinating technical information, and ensuring timely communication between engineering, operations, planning, and production teams.
• Prepares agendas, schedules operational meetings, gathers required technical materials, and ensures participants are fully informed.
• Acts as a central point of contact for operational communications; drafts and routes correspondence related to production status, compliance needs, and programme requirements.
• Organises and prepares materials for production reviews, operational meetings, and cross‑functional coordination; tracks action items and ensures timely follow‑up.
• Prepares, maintains, and processes production documentation including work orders, compliance records, technical packets and reporting summaries.
• Supports production workflows by coordinating document approvals, reviewing process documentation for accuracy, and ensuring timely flow of information.
• Maintains accurate records of production metrics, downtime, throughput and performance indicators; presents updates to management as required.
• Works directly with engineering, operations, Human Resources, Maintenance, Quality Assurance and Materials Management to resolve operational issues and clarify requirements.
• Coordinates with supervisors and production operators; assists with identifying training needs and implementing basic training programmes.
• Uses SAP, S4HANA, or other ERP systems to support scheduling, inventory control, resource planning and operational reporting to leadership.
• Assists with operational projects, compliance‑related tasks, and process improvements that enhance workflow efficiency and reduce cost.
• Completes assignments provided by VPs, Directors, Programme Managers and Project Managers that support production and operational execution.
• Performs other duties as assigned.
• Regular, reliable attendance is an essential function of this position.
• Coordinates complex operational schedules and production‑related activities across multiple programmes; proactively resolves conflicts and anticipates next steps.
• Serves as a trusted operational liaison for the EVP; handles sensitive manufacturing information with discretion and professionalism.
• Leads or supports cross‑functional operational meetings, production readiness reviews and technical coordination sessions.
• Identifies and implements improvements to documentation workflows, communication channels and operational processes.
• Partners closely with engineering, operations, manufacturing and planning teams to understand technical conversations, interpret manufacturing requirements and ensure accurate follow‑through.
• Utilises ERP tools to enhance visibility into production status, inventory, resourcing and operational performance.
• Mentors administrative staff and guides manufacturing documentation, operational standards and best practices.
• Demonstrates strong problem‑solving, judgement and strategic thinking when supporting manufacturing and production leadership. This position requires the ability to obtain a U.S. Secret Security Clearance (U.S. Citizenship Required). Janicki will assist with gaining this access once employed. Special Access Programme or other Government Access Requirements are mandatory for this position and require candidates to agree to enter a Continuous Evaluation programme.

Basic Qualifications:

• Bachelor’s degree in Engineering, Manufacturing, Business or related technical discipline preferred.
• Associate degree or two‑year technical degree valued.
• High School diploma or equivalent required.
• Equivalent experience in manufacturing operations, engineering support or technical administrative roles will be considered.
• 5+ years of technical administrative support or operations coordination preferred; experience in manufacturing/engineering environments strongly preferred.
• Strong understanding of manufacturing processes and production methods.
• Proficiency in production planning, scheduling and inventory control.
• Knowledge of quality control standards and safety regulations.
• Familiarity with SAP, S4HANA or other ERP/manufacturing management software.
• Excellent organisational and time‑management skills.
• Ability to communicate effectively with technical and non‑technical staff.
• Proficiency in Microsoft Office Suite and Teams.
• Demonstrated ability to quickly learn and interpret technical information and support leadership in a fast‑paced environment.
• Ideal characteristics include initiative, professionalism, intellectual curiosity and the ability to anticipate operational needs.
• Due to our ITAR and EAR regulations, applicants must be a U.S. citizen or of Legal Permanent Resident Status as defined by 8 U.S.C. 1324b (a) (3).

DetailedWageInformation

Wage range for this role is between$83,000 - $92,000 , plus a discretionary bonus, 401(k) matching, vacation and health benefits. Employees can also receive additional pay for off‑shifts, off‑site work and access pay. The range provided is Janicki’s estimate of the base compensation for this role. Actual amount offered will be based on job‑related and non‑discriminatory factors such as experience, location, education, training, skills and abilities

• Medical,Dental and Vision insurance with employer contribution
• Disability insurance, as well as Life/AD&D insurance
• HSA (Health Savings Account) with employer contribution and FSA (Flexible Savings Account)
• 401k with employer matching
• Paid time off and paid holidays (including two floating holidays)
• Several shift options
• Premium pay foroff‑shifts
• Premium pay for security clearance if applicable

By applying for this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified, you may be contactedforthis and future openings.

Janicki Industries is an Equal Opportunity Employer. Janicki Industries does not discriminate on the basis of race, colour, religion, sex, national origin, sexual orientation, marital or familial status, physical or mental disability, genetic information, age, retaliation, veteran/military service status or any other legally protected status. Janicki is proud to be a military‑friendly employer.

Applicants or employees wishing to view a copy of Janicki Industries’ Affiniative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process, should notify the Human Resources Department at (360) 404‑1997.

As a federal government contractor and a recipient of federal funding, Janicki is required to abide by federal drug testing requirements (including pre‑employment drug testing for cannabis). Additionally, because of Janicki’s work on aerospace products and the high volume of safety‑sensitive positions, Janicki takes the safety of its employees very seriously and requires that employees pass a pre‑employment drug test prior to starting employment.

Travel Required

Yes .

Qualifications

Skills

Behaviours

Motivations

Education

Experience

Licences & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.