Manager, Vendor & Workforce Management (Utility Contact Center))

Liberty; Londonderry (NH); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

401k with Company match

Full insurance benefits

Collaborative environment

Share purchase/match plan

Top Talent Program

Volunteer paid days off

Employee Assistance Program

Achievement fund

Job summary

A leading utility company in Londonderry is seeking a manager to optimize both internal and outsourced contact center operations. The successful candidate will ensure service delivery excellence and maintain strong vendor relationships. Key responsibilities include managing performance scorecards, forecasting, and staffing optimization. Candidates must have a Bachelor's degree and 5+ years of experience in a regulated contact center environment. The position offers a collaborative working environment and a range of benefits including 401k and full insurance coverage.

Qualifications

• 5+ years of experience in a large-scale utility or regulated industry contact center.
• Proven experience in managing outsourced vendor relationships.
• Strong analytical skills with proficiency in Excel and WFM platforms.

Responsibilities

• Optimize performance of internal and outsourced contact center operations.
• Manage performance scorecards with SLAs and KPIs.
• Lead forecasting, capacity planning, and staffing models.

Skills

Analytical skills

Technical skills in Excel

Vendor management

Communication skills

Negotiation skills

Education

Bachelor’s degree in Business or Operations

Tools

Power BI

Tableau

Workforce Management platforms

Job description

Purpose

This role is accountable for optimizing the performance of both internal and outsourced contact center operations serving gas and electric customers. It ensures service delivery excellence through effective vendor governance, forecasting, staffing optimization, and operational analytics. The position balances customer experience, reliability, and cost to serve—ensuring that customers are supported 365/24/7 across voice, chat, and digital channels.

Accountabilities

• Serve as the primary relationship owner for all third‑party vendor partners supporting the contact center.
• Establish and manage performance scorecards with clear SLAs, KPIs, and compliance standards aligned with regulatory requirements and internal expectations (ASA, FCR, CSAT, Quality, Safety, and Cost per Contact).
• Lead structured governance routines (weekly operational reviews, monthly business reviews, quarterly performance reviews).
• Ensure vendors adhere to company policies, data privacy, and customer protection protocols.
• Partner with Procurement, IT, and Legal to manage vendor contracts, renewals, and performance incentives.
• Identify improvement opportunities in call routing, digital deflection, automation, and agent enablement.
• Support vendor onboarding, training readiness, and technology integration for new lines of business or storm response capacity.
• Lead forecasting, capacity planning, and staffing models across internal and vendor sites to meet service level, regulatory, and cost targets.
• Oversee scheduling, real‑time management, and adherence to ensure consistent coverage and performance.
• Collaborate with Operations, HR, and Finance to align headcount, shrinkage, and overtime budgets.
• Use workforce data to anticipate demand impacts due to seasonality, rate cases, weather events, or system outages.
• Maintain and enhance workforce systems (e.g., NICE IEX, Verint, Aspect) to improve forecast accuracy and intraday efficiency.
• Provide visibility to daily, weekly, and monthly performance trends and take proactive steps to optimize staffing and service delivery.
• Develop executive dashboards and insights to inform operational decisions and leadership storytelling.
• Perform root cause analysis on SLA misses or cost variances and lead resolution action plans.
• Drive Lean and continuous improvement principles across vendor and internal teams.
• Monitor operational health indicators such as occupancy, utilization, and shrinkage to improve productivity and service reliability.
• Partner with Quality Assurance and Training teams to ensure workforce readiness and skill alignment with evolving customer needs.

Education and Experience

• Bachelor’s degree in Business, Operations, or a related field (or equivalent experience).
• 5+ years of experience in a large‑scale utility or regulated industry contact center environment.
• Proven experience managing outsourced vendor relationships and workforce operations.
• Strong analytical and technical skills, including proficiency in Excel, Power BI/Tableau, and WFM platforms.
• Understanding of contact center metrics and their impact on regulatory compliance, affordability, and reliability.
• Excellent communication and negotiation skills with ability to influence cross‑functionally.
• Demonstrated success implementing governance frameworks and process standardization across multiple locations.
• This position requires travel to locations in the United States and occasionally to the head office in Canada. A valid passport is required for international travel.

Preferred Attributes

• Utility industry experience in electric, gas, or combined operations.
• Knowledge of regulatory reporting, call quality compliance, and customer satisfaction drivers.
• Lean Six Sigma, PMP, or equivalent process improvement certification.
• Passion for creating a unified culture across internal and vendor teams—"One Vision. One Team. One Voice."
• Strategic thinker with a hands‑on approach to daily performance execution.

What We Offer

• 401k with Company match
• Full insurance benefits (health, dental, vision, life)
• Collaborative environment with a genuine flexible working policy
• Share purchase/match plan
• Top Talent Program
• Volunteer paid days off
• Employee Assistance Program
• Achievement fund

We are an equal opportunity employer and value each person’s unique background, diversity, experiences, perspectives and talents. Full participation of all employees in a safe, healthy and respectful environment is key to individual and company success. We are committed to fully utilizing the abilities of all of our employees and expect each of our employees to honor this commitment in their daily responsibilities.