Manager - Trade Shows & Events

Caris Life Sciences; Irving (TX); On-site; USD 85,000 - 110,000; Full time

Job summary

Caris Life Sciences seeks a Manager of Trade Shows & Events to lead high-volume trade shows and events. You will partner with leadership to define objectives, coordinate logistics, secure sponsorships, and manage vendor relationships, venue blocks, and on-site staff.

The role requires strong budget oversight and cross-functional collaboration with marketing and sales. The position emphasizes project management, attention to detail, and a proactive approach to delivering high-quality events in a

Qualifications

• 5+ years of meeting planning/trade show management.
• Knowledge of trade show/events processes, operations and vendor relations.
• Exemplary project management, planning and organizational skills with the ability to meet strict deadlines and perform under pressure in a fast-paced work environment.
• Ability to think creatively and initiate new ideas or solutions to business issues.
• Must be able to work across levels in the organization to drive projects to completion.
• Proficient in Microsoft Office Suite and Internet for business use.
• Communication - Proficient verbal and written communication skills.
• Teamwork - Commitment to the successful achievement of team and organizational goals through a desire to participate with and help other members of the team.
• Bachelor of Science/Arts degree from an accredited university or college in related field.
• Prior experience in healthcare or life sciences preferred.

Responsibilities

• Manage corporate and regional trade shows and events to coordinate program management, logistics including registration paperwork, ground transportation, hotel accommodations, meeting room setup, A/V services, meal functions, hotel contracts, on-site staff, marketing material needs, and budget reconciliation.
• Negotiate event discounts/advantages on behalf of the company; identify cost-savings.
• Work closely with the marketing leadership and field sales force to ensure marketing objectives are executed at a high performing level.
• Provide superior customer service to our customers, both internal and external parties.
• Keep detailed files on all aspects of communication, attendee lists, training sessions, and financial documents relating to each program.
• Manage deadlines and multi-task while maintaining attention to detail and providing timely reporting.
• Continually broaden knowledge base regarding company science, culture, business, industry and trends.

Skills

Meeting planning

Trade show management

Vendor relations

Project management

Microsoft Office

Communication skills

Teamwork

Education

Bachelor's degree in related field

Tools

Microsoft Office Suite

Internet for business use

Job description

Manager - Trade Shows & Events# Caris Careers## Manager - Trade Shows & EventsApply: Irving, TX - 75039: Full time: Posted Yesterday: JR105632**At Caris, we understand that cancer is an ugly word—a word no one wants to hear, but one that connects us all. That’s why we’re not just transforming cancer care—we’re changing lives.** We introduced precision medicine to the world and built an industry around the idea that every patient deserves answers as unique as their DNA. Backed by cutting-edge molecular science and AI, we ask ourselves every day: *“What would I do if this patient were my mom?”* That question drives everything we do. But our mission doesn’t stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcare—driven by innovation, compassion, and purpose. **Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins.****Position Summary****:**The Manager - Trade Shows & Events will support a high volume of trade shows and events for the Caris Life Sciences organization. This position is responsible for partnering with leadership to define objectives and goals for Caris's attendance at tradeshows, and project managing the execution of our tradeshow and events participation. This includes partnering with leadership to define roles and responsibilities amongst the team attending the event, coordinating all logistics (securing sponsorships, ordering booth materials, ordering print collateral etc.), managing vendor relationships and securing venues/room blocks for Caris-affiliated attendees. The Events and Trade Show Manager will coordinate support services by communicating with marketing and sales leadership, trade show vendors and company representatives to accommodate what is needed for a successfully and smoothly executed event.Financial management is a critical function of this position. The Manager - Trades Shows & Events must track and manage to a set budget while working closely with other business groups to accommodate each event & trade show's goals.**Job Responsibilities****:*** Manage corporate and regional trade shows and event, as assigned, to coordinate program management, logistics including registration paperwork (show services), ground transportation needs, hotel accommodations meeting room set-up, audio/visual services, meal functions, hotel contracts, on-site staff, marketing material needs, and budget reconciliation at conclusion of program.* Negotiate event discounts/advantages on behalf of the company; identify cost-savings.* Work closely with the marketing leadership and field sales force to ensure marketing objectives are executed at a high performing level.* Provide superior customer service to our customers, both internal and external parties.* Keep detailed files on all aspects of communication, correspondence, attendee lists, training session, and financial documents relating to each program, including records of contracts and special menu selections.* Manage deadlines and multi-task while consistently maintaining attention to detail and providing timely and accurate reporting to marketing and sales leadership.* Continually broaden knowledge base regarding company science, company culture, business, industry and trends.**Required Qualifications:*** 5+ years of meeting planning/trade show management.* Possess knowledge of trade show/events processes, operations and vendor relations.* Exemplary project management, planning and organizational skills with the ability to meet strict deadlines and perform under pressure in a fast-paced work environment.* Ability to think creatively and initiate new ideas or solutions to business issues.* Must be able to work across levels in the organization to drive projects to completion.* Proficient in Microsoft Office Suite and Internet for business use.* Communication - Proficient verbal and written communication skills. Willingness to share and receive information and ideas from all levels of the organization to achieve the desired results.* Teamwork - Commitment to the successful achievement of team and organizational goals through a desire to participate with and help other members of the team.* Customer Service Focus - Demonstrate a focus on listening to and understanding customer needs and then satisfying the customer by exceeding service and quality expectations.* Bachelor of Science/Arts degree from an accredited university or college in related field.* Prior experience in healthcare or life sciences preferred.Physical Demands* Employee may be required to lift routine office supplies and use standard office equipment.Training* All job specific, safety, and compliance training are assigned based on the job functions associated with this employee.Other* Some travel required to support industry medical conventions held over weekends/evenings.**Conditions of Employment:** Individual must successfully complete pre-employment process, which includes criminal background check, drug screening, credit check ( applicable for certain positions) and reference verification.This job description reflects management’s assignment of essential functions. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.