Manager, Resource & Capacity Planning

Revamp Engineering, Inc; Northern (KY); Hybrid; USD 120,000 - 190,000; Full time

Benefits offered by this job

Employee Ownership ESOP

Bonus

Full benefits package

Medical, vision, dental

Commuter FSA

Wellness stipend

Vacation and holidays

Paid parental leave

401(k) with match

Volunteer time off

Job summary

Revamp Engineering, Inc. seeks a Manager of Resource & Capacity Planning to own the demand-capacity forecast for 800+ active and pipeline renewable energy projects.

Reporting to the EVP, you will craft and maintain resourcing plans and coordinate scheduling conflicts across disciplines at the executive level. The role balances rigorous forecasting with cross-functional collaboration, including Finance, Client Services, and Business Development, to optimize staffing and budgeting in a dynamic

Qualifications

• 5–8 years in professional services operations, resource planning, or project operations.
• Demonstrated ownership of a demand-capacity or resource forecast used by leadership to make staffing decisions.
• Fluency in professional services economics and backlog quality.
• Strong analytical capability with advanced Excel and model-building from incomplete data.
• Clear and persuasive communication with executives and senior leadership.
• Ability to work at strategic and detailed levels, cross‑functionally.
• Experience using AI tools to support analysis and reporting workflows.
• Bachelor's degree or equivalent experience in a related field.

Responsibilities

• Own the rolling demand-capacity forecast across active projects, backlog, and pipeline.
• Maintain WBS and planned hours across portfolios; convert pipeline into capacity demand.
• Model planned-hours burn and capacity exposure by project and portfolio.
• Translate utilization metrics into hiring indicators and staffing recommendations.
• Provide capacity inputs to support proposal pricing decisions.
• Coordinate with Business Development to weight prospective projects in the forecast.
• Facilitate weekly resourcing meetings to resolve staffing conflicts.
• Act as intake point for capacity requests and escalate conflicts as needed.
• Maintain plan-versus-actuals variance reporting across the portfolio.

Skills

Analytical skills

Communication

AI tools

Forecasting

Education

Bachelor's degree in business/engineering/analytics

Tools

Power BI

BigTime

Teamwork

Asana

Smartsheet

HubSpot

Salesforce

Job description

The Manager of Resource & Capacity Planning owns the hours-and-people picture behind a portfolio of 800+ active and pipeline renewable energy projects. Every megawatt we help design depends on having the right engineers on the right work at the right time. This role will be instrumental in architecting and implementing the firm's demand-capacity forecast in a dynamic, rapidly changing project environment.

As a trusted resource reporting directly to the Executive Vice President, you will have the responsibility of developing and maintaining resourcing plans and effectively identifying, communicating, and coordinating around scheduling and resourcing conflicts. An effective hire will be able to balance the analytical forecasting responsibilities of the role alongside the soft skills required to coordinate with multidisciplinary stakeholders, including at the executive and senior managerial level. As an employee-owner at a firm built on the mission of designing a cleaner future, your role will play a direct part in enabling projects that move the renewable energy transition forward.

Duties & Responsibilities:

Core Functional Responsibilities

• Own the rolling demand-capacity forecast across active projects, backlog, and pipeline, refreshed on a published cadence so downstream financial and staffing decisions use current data.
• Own and maintain the standard work breakdown structure (WBS) and planned hours across portfolios, converting probability-weighted pipeline, project schedules, and cost estimates into capacity demand.
• Model planned-hours burn and capacity exposure by project, portfolio, discipline, and phase, delivering the hours basis used for labor cost and revenue forecasting.
• Translate utilization, backlog, and pipeline conversion metrics into hiring indicators and staffing recommendations for leadership.
• Provide capacity and cost-basis inputs to support proposal pricing decisions made by Client Services.
• Coordinate with Business Development to determine how prospective projects are weighted and incorporated into the forecast model.
• Facilitate the weekly resourcing meeting with project management and engineering managers to identify and resolve staffing conflicts in advance.
• Serve as the intake and routing point for capacity-related requests from across the firm.
• Escalate unresolved cross-functional resourcing conflicts through the established escalation path.
• Maintain plan-versus-actuals variance reporting across the portfolio, flagging milestone drift and assignment gaps for correction by the owning team.

Quality, Standards & Compliance

• Drive schedule and resourcing data quality, flagging WBS non-compliance and assignment gaps for correction by the owning team.
• Apply the established correction protocol for timesheet and cost estimate discrepancies to maintain data accuracy.
• Co-own metric definitions for utilization, backlog, and conversion rate with Finance and Business Development under enterprise-level governance.
• Document the data model, metric definitions, and key assumptions so the forecast can be maintained and used by others.
• Present demand-capacity forecasts to executive and senior leadership with clarity and transparency; explain underlying assumptions, respond to questions, and adjust forecasts as new information emerges.
• Coordinate with Business Development, Finance, Client Services, and engineering leadership to maintain one shared set of pipeline, capacity, and financial data.
• Report capacity constraints accurately and promptly, including when the findings affect proposals, schedules, or hiring plans.
• Build alignment across functions without direct authority, raising disagreements with the responsible data owner rather than working around them.

Systems, Data & Reporting

• Act as the accountable owner for the demand-capacity forecasting system of record and its published metrics.
• Consolidate inputs from CRM, project management, and timekeeping platforms into a single trusted capacity view.
• Build and maintain reporting that leadership, Finance, and Client Services can use directly, without maintaining parallel models.
• Improve forecasting, data, and reporting workflows over time, applying automation and AI tools to reduce manual effort.

Additional Responsibilities

• Perform essential duties including meeting deliverables and deadlines.
• Perform additional related duties as assigned or directed.

Experience, Knowledge, Skills, & Abilities:

Required

• 5–8 years in professional services operations, resource planning, or project operations, ideally in architecture, engineering, construction, or consulting.
• Demonstrated ownership of a demand-capacity or resource forecast used by leadership to make staffing and hiring decisions.
• Fluency in professional services economics: fixed-fee versus time-and-materials contract structures, margin math, burn rates, and backlog quality.
• Strong analytical capability, including advanced Excel, experience building models from incomplete or inconsistent data, and the ability to interpret and validate results.
• Ability to communicate clearly and persuasively with executives and vice presidents, including presenting unfavorable forecasts and supporting assumptions under scrutiny.
• Ability to work at both a strategic and a detailed level, moving between WBS-level accuracy and firm-level capacity planning.
• Demonstrated use of AI tools such as Claude, ChatGPT, or Copilot to support analysis, automation, or reporting workflows; coding experience is not required.
• Bachelor's degree in business, engineering, construction management, analytics, or a similar field, or equivalent applicable work experience.
• Ability to keep US Mountain Time Working Hours (~9 a.m. – 5 p.m., M – F.)

Preferred

• Experience with professional services automation software (BigTime or similar), project management platforms (Teamwork, Asana, Smartsheet), or CRM systems (HubSpot, Salesforce).
• Experience with Power BI, Tableau, or Looker.
• Experience building lightweight automations with AI assistance, such as scripts, API integrations, or data pipelines.
• RMCP or similar resource management credential is desirable.

Benefits for Full-Time Positions:

• Participation in Revamp's Employee Ownership ESOP program.
• Competitive compensation with bonus.
• Full benefits package including 99% employer-paid health, vision, life, and dental insurance.
• Medical, dependent care, and commuter FSA.
• Monthly health and wellness stipend.
• Attractive vacation, sick, and holiday pay.
• Paid parental leave.
• 401(k) savings plan with 100% match up to 6%, vested immediately.
• Paid volunteer time off and charitable donation matching.

About Revamp:

Founded in 2016, Revamp is the premier engineering design firm focused on large-scale renewable energy projects. We are committed to doing our part in the energy transition and providing a welcoming workplace for talented people ready to make a real difference fighting climate change. Since 2020, Revamp engineers have designed more than 10% of all solar generation capacity installed in the US.

We are made up of a diverse group of mostly remote, US-based employees spanning from the East Coast all the way to The Aloha State of Hawaii! We are artists, singers, dancers, pastry chefs, outdoor enthusiasts, animal lovers, and travelers who embrace innovation and collaboration. For more information, visit our website at www.revamp-eng.com .

Disclaimer

All offers of employment with Revamp Engineering Inc. are contingent on the completion of a background check. Revamp Engineering Inc. conducts these background checks in compliance with applicable federal and state laws. Applicants will be: 1) provided with appropriate written notice of the background check, 2) asked to authorize the background check before it is performed, and 3) provided the opportunity to obtain a free copy of any report obtained.

Revamp Engineering Inc. is an equal opportunity employer committed to creating an inclusive workplace. We provide equal employment opportunities without regard to any status protected by applicable law. Revamp Engineering Inc. is committed to providing reasonable accommodations for candidates with disabilities. If you require an accommodation during the application or interview process, please contact us.