Manager, Research Administration

Baylor College of Medicine; Town of Texas (WI); Hybrid; USD 89,000 - 100,000; Full time

Job summary

Baylor College of Medicine seeks a Manager of Research Administration to lead a team handling pre- and post-award grant activities across four sections. The role ensures regulatory compliance, financial stewardship, and effective sponsor interactions within a hybrid work model in the Greater Houston area.

The position requires a Bachelor's degree (RACC may substitute) and at least four years of relevant experience in research administration.

Qualifications

• Bachelor's degree required; RACC certification may substitute for the degree.
• Four years of relevant experience in research administration.

Responsibilities

• Oversee pre- and post-award research administration activities.
• Manage sponsored projects across the full award lifecycle.
• Ensure compliance with policies, sponsors, federal and state regulations.
• Monitor grant budgets, expenditures, and performance.
• Approve financial reports and budget modifications.
• Allocate funds and manage effort reporting.
• Supervise and develop research administration staff.
• Conduct evaluations and workload planning.
• Prepare for audits and support regulatory compliance.
• Lead process improvements and standardized procedures.
• Support PI, proposal development, and sponsor relations.
• Develop management reports and metrics.
• Analyze trends to inform decisions and lead projects.
• Perform other duties as assigned.

Skills

Team leadership

Grant management

Communication

Budget oversight

Education

Bachelor's degree

RACC Certification (substitute for degree)

Job description

Job Title: Manager, Research Administration

Work Arrangement: Hybrid

Location: Hybrid within Greater Houston, TX

Salary Range: $88,583 - $100,000

FLSA Status: Exempt

Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary

The Manager, Research Administration will manage a team of research administration professionals, manage the full lifecycle of research grants and contracts, including pre-award and post-award activities for four sections (Endocrinology, Nephrology, Infectious Diseases, and Immunology, Allergy, and Rheumatology) in the Department of Medicine (DOM), and monitor financial performance and ensure regulatory compliance and operational support for research administration for the four sections.

Employees with CRA certification are eligible for certification pay.

Job Duties

Research Administration Operations

• Oversee pre-award and post-award research administration activities.
• Ensure efficient management of sponsored projects throughout the award lifecycle.
• Maintain compliance with institutional, sponsor, federal, and state regulations.

Financial Management and Grant Oversight

• Monitor grant budgets, expenditures, and financial performance.
• Review and approve financial reports and budget modifications.
• Ensure proper allocation of research funds and effort reporting.

Staff Leadership and Talent Development

• Supervise research administration staff.
• Provide coaching, mentoring, and professional development opportunities.
• Conduct performance evaluations and manage workload distribution.

Compliance and Risk Management

• Ensure adherence to sponsor requirements, institutional policies, and regulatory standards.
• Prepare for and support internal and external audits.
• Identify and mitigate compliance and financial risks.

Strategic Planning and Process Improvement

• Lead initiatives to improve operational efficiency and service delivery.
• Develop and implement standardized procedures and best practices.
• Support departmental and organizational strategic goals.

Faculty/Principal Investigator Support and Stakeholder Engagement

• Serve as a key resource for faculty, principal investigators, and department leadership.
• Provide guidance on proposal development, award management, and sponsor regulations.
• Foster collaborative relationships with central administrative offices and external sponsors.

Reporting, Analytics, and Special Projects

• Develop management reports and performance metrics.
• Analyze operational and financial trends to support decision-making.
• Lead or participate in special projects and institutional initiatives.
• Perform other job-related duties as assigned.

Minimum Qualifications

• Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Four years of relevant experience.

Preferred Qualifications

• Experience managing a team
• Experience managaing complex P and U awards
• Experience managing federal grants (NIH)
• Must be a strong communicator and have the ability to multi-task and manage multiple deadlines

Work Authorization Requirement:

This position is not eligible for visa sponsorship.Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.