Manager RCM and PMO

Baylor Genetics; Northern (KY); Hybrid; USD 110,000 - 170,000; Full time

Job summary

Baylor Genetics is seeking a Manager for the Revenue Cycle Management (RCM) PMO & Transformation to drive day-to-day delivery of RCM projects. You will build work plans, run meetings, track commitments, and ensure readiness through launch and stabilization.

You will lead cross-functional teams across Clinical Operations, Coding, Finance, IT, Analytics, and Vendors, translating discussions into actionable steps and managing risk, scope, and timelines.

Qualifications

• Bachelor’s degree in healthcare administration or related field.

Responsibilities

• Define the work before execution starts.
• Run the project and hold owners accountable.
• Translate workflow discussions into clear operating steps.
• Coordinate testing, launch, and stabilization.
• Measure and close the project.

Skills

Organization

Facilitation

Documentation

Communication

Analytical

Problem-solving

Education

Bachelor’s degree in healthcare administration, business, finance, information systems, a clinical discipline, or related field

5+ years healthcare project management experience

Tools

Jira

Microsoft Project

Quadax

Salesforce

Payer portals

Laboratory systems

Data migration

Automation

Job description

The Manager, Revenue Cycle Management (RCM) PMO & Transformation is responsible for the day-to-day delivery of assigned RCM projects. The Manager builds the work plan, runs project meetings, follows up on commitments, identifies delays, coordinates testing and training, and stays involved through launch and stabilization.

This role reports to the Director, RCM PMO & Transformation.

The Manager does not simply report project status. The Manager is expected to understand the workflow being changed, ask practical questions, make ownership gaps visible, and help the team move from discussion to completed work.

WHAT THIS ROLE OWNS

• Assigned project plan: A detailed list of work, owners, due dates, dependencies, and deliverables.
• Project follow-up: Clear documentation and follow-through on actions, risks, issues, and decisions.
• Implementation readiness: Confirmation that requirements, testing, procedures, training, staffing, communications, and support are ready before launch.
• Project communication: Accurate status updates that explain what is complete, what is late, what is at risk, and what help is needed.
• Project closeout: Documented results, remaining work, operational ownership, and lessons learned.

KEY RESPONSIBILITIES

• Define the work before execution starts

  • Meet with the sponsor and operational owner to clearly state the problem, affected teams, expected result, project boundaries, and target date.
  • Break the project into specific tasks and deliverables with one accountable owner and due date for each item.
  • Identify dependencies such as system changes, payer requirements, vendor work, data availability, staffing, policy review, training, and operational capacity.
  • Document what is not included in the project so the team does not add work without an explicit decision.

• Run the project and hold owners accountable

  • Lead working sessions with a written agenda, clear decisions, assigned follow-ups, and documented due dates.
  • Contact owners before deadlines when work is at risk rather than waiting for the next status meeting.
  • Keep action, risk, issue, and decision logs current and easy for the team to understand.
  • Escalate missed commitments, unclear ownership, resource conflicts, and unresolved decisions with recommended options.
  • Update the project plan when approved changes affect scope, timing, cost, or resources.

• Translate workflow discussions into clear operating steps

  • Document the current workflow and the future workflow, including who performs each step, what information is needed, what system is used, and where the handoff occurs.
  • Identify failure points, duplicate work, missing controls, unclear queues, and exceptions that need a defined response.
  • Confirm that operational leaders agree to the future workflow and understand the staffing, productivity, and service-level impact.
  • Coordinate with Clinical Operations, Coding, Market Access, Finance, IT, Product, Compliance, Analytics, and vendors as required by the project.

• Coordinate testing, launch, and stabilization

  • Create test scenarios that reflect common cases, complex cases, and known failure conditions.
  • Track whether each requirement passed testing, document defects, assign owners, and confirm fixes were retested.
  • Maintain a launch checklist covering procedures, job aids, training, access, configuration, staffing, communications, reports, escalation contacts, and contingency plans.
  • Run go-live check-ins, track production issues, and keep support in place until the operational owner agrees the process is stable.

• Measure and close the project

  • Work with Analytics and the business owner to document the starting metric, target, data source, and review date.
  • Compare post-launch results with the target and identify gaps in adoption, workflow, system performance, vendor delivery, or training.
  • Transfer open operational items to named owners with due dates before closing the project.
  • Complete a short closeout summary describing what changed, what result was achieved, what remains open, and what should be done differently next time.

WHAT THIS ROLE DOES NOT OWN

• Setting RCM strategy or independently deciding which projects receive enterprise priority.
• Daily supervision of operational staff or responsibility for production targets after handoff.
• Making clinical, coding, legal, compliance, finance, or payer-policy decisions without the authorized owner.
• Accepting vendor statements as proof that work is complete; deliverables must be reviewed and tested.
• Owning the business outcome alone; the Manager coordinates delivery while the operational leader owns sustained performance.

QUALIFICATIONS

• Bachelor’s degree in healthcare administration, business, finance, information systems, a clinical discipline, or a related field, or equivalent relevant experience.
• 5+ years of healthcare project management, implementation, consulting, or operational‑improvement experience.
• Experience leading cross‑functional projects through planning, testing, launch, stabilization, and closeout.
• Working knowledge of healthcare RCM, including patient access, authorization, billing, claims, reimbursement, denials, and payer requirements.
• Strong organization, facilitation, documentation, communication, analytical, and problem‑solving skills.
• Ability to challenge unclear ownership or unrealistic dates professionally and directly.

PREFERRED QUALIFICATIONS

• Experience in diagnostic, molecular, genetic, pathology, or specialty laboratory RCM.
• PMP, CAPM, Lean Six Sigma, Prosci, Agile, Scrum, or comparable credential.
• Experience with Jira, Microsoft project tools, Quadax, Salesforce, clearinghouses, payer portals, laboratory systems, integrations, UAT, data migration, or automation.

HOW SUCCESS WILL BE MEASURED

• Every active project has a current plan with clear owners, dates, risks, and decisions.
• Project meetings result in specific decisions and completed follow‑ups.
• Requirements are tested and material defects are resolved before launch.
• Procedures, training, staffing, access, reports, and support are ready before go‑live.
• Launch issues are tracked to closure and the operational owner accepts the handoff.
• Post‑launch results are measured against the approved target.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Work is primarily computer‑ and telephone‑based and frequently requires sitting, keyboard and mouse use, speaking, listening, and reviewing electronic information.
• Protect patient, client, employee, financial, and business information and comply with company policies, HIPAA, and applicable payer, laboratory, quality, and regulatory requirements.
• Perform other job‑related duties as assigned. Reasonable accommodations will be provided in accordance with applicable law.

EEO STATEMENT

Baylor Genetics is proud to be an equal opportunity employer committed to fostering an inclusive and diverse workplace. We welcome and encourage applicants from all backgrounds to apply. We do not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, pregnancy, childbirth, or any other status protected by applicable federal, state, or local law. If you need an accommodation during the application process, please contact our Human Resources team.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.