Manager, Practice Operations, Full Time, Days, 8am-4pm, AMG Pulmonary/Sleep Medicine, Cedar Knolls, NJ

Atlantic Health

Cedar Knolls (NJ)

On-site

USD 48,000 - 84,000

Full time

2 days ago

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Benefits offered by this job

Medical, Dental, Vision

Life & AD&D Insurance

Short-Term and Long-Term Disability

403(b) Retirement Plan

PTO & Paid Sick Leave

Tuition Assistance

Job summary

Atlantic Health in Cedar Knolls, NJ is seeking a Manager of Practice Operations to oversee daily operations of the AMG Pulmonary/Sleep Medicine practice. The role includes budgeting, staffing, scheduling, workflows, and ensuring policy compliance while driving service improvements and patient satisfaction.

The position requires leadership in hiring, training, and performance management, fostering a culture of quality, safety, and engagement, and collaborating with senior leadership to boost

Qualifications

Required HS diploma or equivalent.
Preferred: Bachelor’s Degree and/or Masters’ Degree or equivalent combination of education/related experience.
Prior physician practice management experience - Knowledge of healthcare/ambulatory care management.

Responsibilities

Oversees daily operations including management of budgets, staff, scheduling, and workflows.
Ensures compliance with organizational policies; supports financial and inventory controls; drives service improvements.
Leads hiring, training, and performance management; promotes quality, safety, and engagement.
Collaborates with leadership to enhance operational efficiency, patient satisfaction, and team communication.

Skills

Leadership

Budget management

Staff management

Operations

Education

HS diploma or equivalent

Bachelor’s Degree

Masters’ Degree

Job description

Manager, Practice Operations, Full Time, Days, 8am-4pm, AMG Pulmonary/Sleep Medicine, Cedar Knolls, NJ

Cedar Knolls, NJ, United States and 1 more

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Job Description

Oversees daily operations , including management of budgets, staff, scheduling, and workflows. Ensures compliance with organizational policies, supports financial and inventory controls, and drives service improvements. Leads hiring, training, and performance management while promoting a culture of quality, safety, and engagement. Collaborates with leadership to enhance operational efficiency, patient satisfaction, and team communication.

Budget Responsibility

Oversee Single Cost Center in Western region and assists Senior Manager with budget adherence, monitoring, and preparation.
Has financial accountability for day-to-day operations as set in the budget.
Coordinates procurement of supplies and equipment and maintains appropriate inventory management and budgetary controls.
Complies with AMG financial policies and procedures related to cash collections and reconciliation and ensures necessary cash controls are monitored and adhered to.

Authority/Decision Making Level

Assures adherence to organizational guidelines, policies, and procedures.
Develops office protocols for day-to-day operations.
Prioritizes and organizes work to meet changing priorities.
Ability to prioritize and multitask with a minimum of supervision.
Seeks guidance as appropriate. Makes decisions that are timely and consistent with department objectives, policies, and procedures. Communicates decisions to appropriate leadership. Exercises independent judgment on basic or moderately complex issues related to the job.

Supervisory Responsibility

Manages team members and has responsibility for hiring, termination, performance management, and results for the practice/department.
Orients, trains, assigns, schedules, directs, and supervises departmental team members. With leadership approval, develops the organization’s culture of quality, safety, ethics, privacy, security, and confidentiality.
Implements company and departmental objectives.

Problem Solving

Makes appropriate decisions using available resources to achieve positive outcomes for patients, visitors, and team members in balance with sound business practice.
Makes recommendations for changes in current departmental systems and processes and contributes ideas and suggestions for solutions to current system problems.
Responds to urgent, impromptu, and unplanned situations by assessing their level of importance, instituting appropriate action, and informing appropriate management.
Prepares incident/occurrence reports as necessary.
Communicates decisions to appropriate management.

Information Management

Demonstrates working knowledge of all automated systems that support daily operations and reporting.
Ensures all team members are proficient in the use of automated systems and coordinates initial and ongoing training and certification if necessary.

Working Conditions

Works in a typical office environment where there are limited physical discomforts due to temperature, noise, dust, and the like.
Possible exposure to communicable diseases, hazardous materials, and pharmacological agents with little likelihood of harm if established health precautions are followed.
Work requires ability to stand, walk, or sit for extended periods of time.

Personnel Management

Manages hiring, supervision, performance evaluation, and discipline for assigned team members in a fair and consistent manner.
Promotes good employee relations and resolves departmental problems.
Ensures department is appropriately staffed.
Reviews, evaluates, and monitors work schedules, workflow, and duty assignments of personnel and makes changes as necessary.
Keeps team members informed of the organization’s mission, objectives, and goals.
Conducts monthly team member meetings to ensure open and constructive communication.
Promotes high employee engagement and a strong safety culture within the center.

Daily Operations

Works closely with team members and clinicians to develop and implement common priorities and goals for the department to enhance customer service, maximize operational efficiency, and ensure high quality standards.
Demonstrates competence in all essential functions of team members.
Oversees implementation of system capability to support front-end operations and communication to appropriate parties.

Continuous Improvement of Operations

Works with Senior Manager, clinicians, team members, and customers to implement appropriate measures to correct perceived service deficiencies.
Reviews department practices, quality of work performed, and production schedules, and makes changes as needed to improve services.
Monitors templates/schedules for access and makes recommendations to ensure the department is meeting access standards.

Budget and Fiscal Responsibility

Monitors actual expenditures against the budget.
Complies with AMG financial policies and procedures related to cash collections and reconciliation and ensures necessary cash controls are monitored and adhered to.

Customer Service Issues

Monitors patient complaints and issues to identify opportunities for service improvement.
Works effectively with other departments to solve problems.
Other duties as assigned.

Qualifications

Required HS diploma or equivalent.

Preferred: Bachelor’s Degree and/or Masters’ Degree or equivalent combination of education/related experience.

Prior physician practice management experience - Knowledge of healthcare/ambulatory care management.

About Us

Atlantic Medical Group is a physician-led and physician-governed organization that delivers the highest quality health care, at the right place, the right price, and the right time. We are a multispecialty physician group with more than 1,000 doctors, nurse practitioners and physician assistants at over 300 locations throughout northern and central New Jersey and northeast Pennsylvania. Our mission is to deliver exceptional care recognizing the unique needs of all those we serve. Our vision is to achieve the best outcomes with our patients at the center of the physician-led team, driven by service, innovation and continuous learning.

Our integrated network offers seamless access to Atlantic Health's entire health care continuum and our nationally and regionally ranked hospitals. In collaboration with Atlantic Health, several of our practices offer urgent care and walk-in services.

In addition to primary care physicians, the team includes specialists that care for patients in all aspects of their health from pediatrics to geriatrics and everything in between. We make health decisions easier for patients with enhanced access to referrals.

Atlantic Health offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted: Team Member Benefits

Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)
Life & AD&D Insurance.
Short-Term and Long-Term Disability (with options to supplement)
403(b) Retirement Plan: Employer match, additional non-elective contribution
PTO & Paid Sick Leave
Tuition Assistance, Advancement & Academic Advising
Parental, Adoption, Surrogacy Leave
Backup and On-Site Childcare
Well-Being Rewards
Employee Assistance Program (EAP)
Fertility Benefits, Healthy Pregnancy Program
Flexible Spending & Commuter Accounts
Pet, Home & Auto, Identity Theft and Legal Insurance

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Note: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.

EEO STATEMENT

Atlantic Health, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.

Job Info