Manager, Patient Services - Client Program Mgmt, Patient Access

OpenKrill; United States; Remote; USD 102,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

Life insurance

Disability coverage

Employee Ownership Program

Home office stipend

401(k) with employer matching

Paid time off and holidays

Bereavement leave

Performance-based bonus

Job summary

PRO-spectus is seeking a Manager, Patient Services to oversee case management operations and team performance across time zones. You will coordinate with clients, clinicians, and internal leaders to improve processes, quality, and outcomes in a remote environment.

Responsibilities include staffing, hiring, training, performance management, policy implementation, and cross-department collaboration to support program launches and customer needs.

Qualifications

• Experience in healthcare settings, pharmacy, healthcare insurance or related field with customer service focus.
• 2–4 years of healthcare-related experience preferred.
• College degree (bachelor’s or associate) preferred.

Responsibilities

• Provide daily oversight and guidance to the team, assess productivity and quality, and report to senior leadership on activities and opportunities for improvement.
• Liaise between the program, client, and providers to streamline communication and maintain relationships with internal and external partners.
• Recruitment, hiring, interviewing, training, coaching, development and performance management of staff.
• Collaborate across departments to support launches and program expansions to meet objectives.
• Support development and implementation of policies and procedures for new and existing programs.
• Support management on staffing, work across time zones, and ensure projects stay on schedule and within budget.
• Lead meetings and provide updates to leadership and project managers.
• Ensure staffing needs are met and manage timekeeping and PTO approvals.
• Participate in ongoing training to develop professional skills.
• Perform other duties as necessary for the program.

Skills

People management

Remote leadership

Communication

Change management

Mentoring

Collaboration

Leadership

Influence

Negotiation

Problem solving

Education

Bachelor's degree or higher preferred

Job description

The Manager, Patient Services provides daily oversight and guidance related to case management operations and team performance. The individual acts as a liaison between the program, client, ancillary providers, and internal leadership to streamline communication related to process, quality, performance, and expectations. This role manages daily performance and program workstreams to maintain effective operational efficiencies. The Manager will give detailed attention to program strategy, project delegation, and program implementation.

Core Duties and Responsibilities

• Provide daily oversight and guidance to team through effective leadership, ongoing assessment of team productivity and quality, and upward reporting to senior leadership on related activities, opportunities for improvement, and overall team performance.
• Serve as a liaison between the program, client, and ancillary providers to streamline communication related to process, quality, performance, and expectations while building and maintaining relationships with internal and external clients and partners.
• Takes an active role in recruitment, hiring, interviewing, training, coaching, development and performance management of staff.
• Participates in cross-departmental collaboration in support of launches, program expansions, and other internal or client-facing initiatives to meet departmental objectives and metrics.
• Assist in the development and implementation of policies and procedures for new and existing programs.
• Collaborate with management to support the department’s strategic direction, execute and implement newly defined processes to support new and existing customers. Provide support for complex or escalated cases with clients, HCPs, patients, and ancillary providers as needed.
• Provide general leadership and management of a team working remotely in all time zones to maintain productivity of employees.
• Monitor the progress of program projects. Develop strategies to identify and mitigate potential risks,
• Lead meetings and provide regular updates to team reports, senior leadership, and project managers to keep them informed of program and project updates.
• Ensure staffing needs are met and maintain responsibility for problem solving staffing needs.
• Ensure program projects comply with company policies, procedures, and regulatory requirements.
• Monitor metrics and milestones to chart progress against expectations and accountabilities.
• Drive continuous improvement in project management methodologies, tools, and processes to ensure that projects are completed on time, within budget, and to the satisfaction of stakeholders.
• Manages team time keeping, PTO requests, and timecard approvals.
• Participate in on-going training to expand and develop professional skills.
• Perform other duties as necessary for the program, or as assigned.

Skills / Requirements

• Previous experience in people management and in leading remote teams is preferred.
• Excellent follow-through with solid levels of determination and tenacity.
• Excellent written and verbal communication skills.
• Embraces ambiguity and change, helping the workgroup adapt and remain productive.
• Challenges others to develop breakthrough solutions.
• Manages crises and volatile situations effectively.
• Mentors and empowers team members to efficiently address hurdles.
• Facilitates effective collaboration among coworkers and external partners across a distributed and remote landscape.
• Holds self and team accountable for outcomes (e.g., achieving goals and complying with policies and procedures).
• Ability to work independently without continuous supervision.
• Leadership and Teambuilding
• Strong aptitude for influence and negotiation
• Possess a strong understanding of the biopharmaceutical/medical device/diagnostic market and relevant patient access and reimbursement challenges.

Education, Certifications and Experience

• Advanced knowledge and experience in healthcare setting, typically accompanied by 2 – 4 years of experience in a pharmacy, healthcare setting, and/or insurance background with a customer service focus
• College degree (bachelor’s or associate degree) preferred.

Physical Requirements

• As a remote-forward organization, this position operates in a professional virtual office environment and teleworking from the employee’s home address listed in their employment file.
• Prolonged periods of sitting at a desk and working on a computer
• Keyboarding
• Speaking
• Must be able to lift to fifteen pounds at times.
• Flexibility of working hours to support activities across various time zones

Our PRO-spectus Culture Philosophy

At PRO-spectus we have created a culture that is supportive, dedicated, and teamwork driven. We celebrate each other’s joys in personal life and professional accomplishments, promoting meaningful relationships and friendships.

Our employees bring strength of mind and spirit to make the extraordinary happen every day. With humility and compassion at our core, PRO-spectus is proud of our relentless focus towards the higher purpose of improving the lives of patients we support.

We recognize it takes a lot of people working together with a common goal to make spectacular happen, and we never forget that at the heart of our company are the people who make it work.

PRO-spectus is an Equal Opportunity / Aff

At PRO-spectus, we are deeply committed to pay transparency and equity. The salary range for this position is $102,000 - 130,000 based on experience and qualifications, with the final offer reflecting skills and other job-related factors. Beyond competitive pay, we offer a comprehensive and generous benefits package designed to support your well-being and work-life balance.

Our benefits include robust medical, dental, and vision plans; life insurance and disability coverage; and tax-advantaged savings accounts. We also provide an Employee Assistance Program, home office benefits, and unique perks like an Employee Ownership Program. With paid time off, holidays, bereavement leave, and a 401(k)-retirement plan with employer matching, PRO-spectus prioritizes your financial and personal security. Plus, you may be eligible for a performance-based bonus opportunity.

Join PRO-spectus, where your career growth, well-being, and contributions truly matter!