Manager of Studio Operations

Child Care Associates; Arlington (TX); On-site; USD 52,000 - 90,000; Full time

Job summary

Child Care Associates in Texas seeks a Manager of Studio Operations to oversee daily studio activities, budgeting, enrollment, and CRM maintenance, while supervising the Nutrition and Sanitation Clerk.

The role ensures compliance with Head Start Standards and Texas licensing, mentors staff, coordinates training, and provides acting studio leadership in the director's absence.

Qualifications

• Associate's degree in child development or related field preferred.
• Texas Child Care Licensing certification required or must be obtained within 90 days of employment.
• Knowledge of Head Start Performance Standards and Texas Childcare Licensing Minimum Standards.
• Experience providing customer service to diverse families and community partners.
• Knowledge of BrightWheel, HubSpot, and ChildPlus preferred.
• Proficiency with computers and record-keeping.
• Effective communication skills, both verbal and written.
• Reliable, insured vehicle for work-related transportation.
• Must meet health and safety requirements (pre-employment exams, TB screening, background checks).
• CPR/First Aid and Food Handler’s certification are required.

Responsibilities

• Oversee studio operations including budgeting, AR, and enrollment, plus CRM maintenance (HubSpot).
• Supervise the Nutrition and Sanitation Clerk and ensure health and regulatory compliance.
• Serve as Acting Studio Director in the director's absence to maintain leadership continuity.
• Assist in planning staff meetings and trainings, and participate in staff development.
• Travel to other studios to provide operational support when needed.
• Maintain records per Texas licensing requirements and ensure routine compliance monitoring.
• Support opening/closing procedures and safety protocols.
• Provide classroom coverage as needed and ensure a safe, developmentally appropriate environment.
• Report significant incidents to the Program Compliance Coordinator.

Skills

Leadership

Communication

Budgeting

Staff supervision

Customer service

Education

Associate's degree in child development

CDA certification

High school diploma with 3 years childcare experience

Tools

HubSpot

BrightWheel

ChildPlus

Job description

Child Care Associates is an equal opportunity employer who offers equal employment opportunities without regard to race, color, religion, sex, national origin, age, pregnancy, mental or physical disability, political affiliation, beliefs, protected veteran status in accordance with applicable federal laws, or any other protected class.

The position supports the supervision of faculty and staff and collaborates closely with the Education Specialist and Family Engagement Advocates to ensure coordinated and efficient Studio operations. The Manager of Studio Operations also provides oversight of the Nutrition and Sanitation Clerk, ensuring compliance with all applicable health, safety, and regulatory requirements.

In the absence of the Studio Director, the Manager of Studio Operations serves as Acting Studio Director to ensure continuity of leadership and the ongoing delivery of safe, effective program operations. This role helps maintain a safe, nurturing, and developmentally appropriate environment for all children, supports staff development, and promotes adherence to Head Start Performance Standards, Texas Child Care Licensing regulations, and all organizational policies and procedures.

Oversee studio operations including budgeting, accounts receivable and childcare payment collection, family tours and enrollment, CRM maintenance (HubSpot), and supervision of the Nutrition and Sanitation Clerk.

Ensure compliance with all opening and closing procedures and operational protocols.

Compile, maintain, and process child and staff records in accordance with Texas Child Care Licensing requirements.

Maintain current knowledge of regulatory standards, including Texas Minimum Standards, Head Start Performance Standards, and TRS requirements (if applicable).

Monitor child to staff ratios and serve in a substitute capacity to maintain compliance.

Support internal and external monitoring processes and ensure timely follow-up on findings.

Serve as Acting Studio Director in their absence, providing consistent leadership and operational oversight.

Assist in planning, preparing for, and facilitating staff meetings and training sessions.

Actively participate in staff meetings, professional development opportunities, and required trainings.

Apply comprehensive knowledge of company personnel policies consistently in daily operations.

Provide training, coaching, and monitoring to support compliance with Texas Child Care Licensing regulations, Head StartPerformance Standards, and organizational health and safety protocols.

Provide classroom coverage as assigned, including lunch breaks and other scheduling needs.

Help maintain a safe, nurturing, and developmentally appropriate environment for all children.

Maintain strong understanding of emergency procedures including first aid, CPR, BBP, and disaster drills.

Report significant incidents to the Program Compliance Coordinator when the Studio Director is unavailable, including child or staff injuries, communicable diseases, parental concerns, and any suspected child abuse or neglect.

Travel to and provide operational support at other studios as needed in the absence of Studio Directors.

Perform other related duties as assigned.

• Associate's degree in child development preferred or other related field (Child Development Associate -CDA), OR High school diploma with a minimum of three years’ experience in a formal childcare setting or any combination thereof.
• Texas Child Care Licensing certification required or must be obtained within 90 days of employment.
• Knowledge of Head Start Performance Standards, Texas Childcare Licensing Minimum Standards and Early Learning Best Practices.
• Experience providing customer service to diverse families and community partners.
• Knowledge of, and experience with, BrightWheel, HubSpot, and ChildPlus preferred.
• Proficiency in computer use and experience maintaining documents and records using a systematic approach.
• Ability to communicate effectively and professionally, both verbally and in writing, while engaging with individuals at all levels of the organization.
• Reliable, insured vehicle for work-related transportation.
• Must meet all health and safety requirements, including but not limited to:
  • Passing all pre-employment and/or periodic physical exam
  • TB screening
  • Background check and renewals as required.
• CPR/First Aid
• Food Handler’s certification

Physical Requirements

Must be able to frequently walk, stand, and sit for extended periods.

Repetitive use of hands for reaching, handling, and turning.

Ability to lift and carry up to 30 pounds; includes light lifting of supplies and materials.

Specific vision abilities required include close vision, distance vision, and the ability to adjust focus.

Must be able to twist, turn, kneel, bend, and stoop as needed.

Must be physically able to monitor and ensure children’s safety during various activities.