Manager of Program Operations

University of Washington; Seattle (WA); Hybrid; USD 90,000 - 107,000; Full time

Benefits offered by this job

Hybrid work arrangement

Travel opportunities

Job summary

The University of Washington's Department of Neurology seeks a Manager of Program Operations to support a new multidisciplinary brain health initiative. Reporting to the Principal Investigator, you will oversee day-to-day operations, budgets, and cross-site coordination to advance program goals.

This role requires collaboration with faculty, staff, and external partners, ensuring compliance with sponsor requirements and UW policies while guiding staff and coordinating activities across multiple

Qualifications

• Bachelor’s degree and 4 years coordinating programs or projects, with supervisory experience.
• Experience in academic, healthcare, or research settings preferred.
• Strong written and verbal communication skills.

Responsibilities

• Strategic program development and operations planning with clear timelines and assignments.
• Manage day-to-day program operations across multiple sites and coordinate with faculty, staff, and collaborators.
• Maintain detailed program budgets, tracking expenses and financial projections.
• Support onboarding and training of program personnel, and provide supervision and performance management.
• Draft and coordinate program communications, prepare progress reports, and ensure compliance with UW policies and sponsor requirements.

Skills

Multitasking & prioritization

Communication skills

Organizational skills

Supervisory experience

Project management

Education

Bachelor’s degree in public health or related field

Tools

Project management tools

Budget tracking systems

Job description

Seattle, WA

Full time

Job Description

The Department of Neurology has an outstanding opportunity for a Manager of Program Operations to join their team.

About this opportunity

Reporting to the Principal Investigator, this position will support a new multidisciplinary initiative focusing on brain health, cognitive aging, and resilience among community-dwelling adults and older adults living in rural areas. This Program will focus on research into the individual and social factors that influence risk for, and resilience to, neurodegenerative diseases by increasing education and awareness of brain health, dementia, and Alzheimer’s disease.

The Manager of Program Operations oversees day-to-day program operations, managing administrative and budgetary processes, and coordinating activities across sites and institutions, ensuring effective execution of program goals while maintaining compliance with institutional and funder requirements, scientific objectives, and project milestones. The role requires frequent coordination with faculty, research staff, trainees, administrative units, and institutional partners, each with distinct workflows, expectations, and constraints.

Key Responsibilities

Strategic Program Development & Operations – 40%

• Contribute to strategic planning and implementation of near-term Program initiatives and long-term objectives
• Translate programmatic goals into clear operational plans, timelines, and personnel assignments
• Monitor workflows to ensure activities are completed accurately, consistently, and efficiently and on schedule
• Identify operational challenges and recommend practical solutions to program leadership
• Develop and maintain detailed project plans, operational protocols, and standard operating procedures

Project Coordination & Implementation – 30%

• Manage all day-to-day operations of the Program across multiple sites
• Coordinate activities among faculty, research staff, trainees, and external collaborators
• Track program milestones, deliverables, and dependencies across multiple concurrent projects
• Support onboarding and training of program personnel
• Provide ongoing supervision for program staff (e.g., research coordinators, outreach coordinators) and students, including managing schedules, performance evaluations, and corrective actions as needed
• Organize and support Program meetings, including agenda preparation, documentation, and follow-up

Budget & Financial Accounting – 15%

• Maintain detailed program budgets, including expense tracking, financial projections, and reconciliation
• Coordinate purchasing, contracts, and service agreements in accordance with UW policies
• Assist with monitoring subawards, vendor agreements and deliverables, and associated timelines
• Resource planning to ensure efficient use of program funds

Reporting, Compliance & Documentation – 10%

• Ensure tracking and reporting of key milestones and metrics, and other relevant data for program evaluation
• Prepare progress reports, summaries, and metrics for leadership and funders
• Maintain accurate program documentation to support reporting, audits, and evaluation
• Ensure program activities comply with UW policies and applicable sponsor requirements

Communication & Stakeholder Engagement – 5%

• Serve as a primary operational point of contact for internal and external stakeholders
• Draft and coordinate program communications, including updates, briefings, and presentations
• Support dissemination of program activities and outcomes in collaboration with leadership

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor’s degree in public health, health sciences, social sciences, business administration, or a related field and 4 years of progressively responsible experience in program or project coordination, preferably in academic, healthcare, or research settings including two years of supervisory or team leadership experience
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

• Demonstrated ability to manage multiple priorities, internal and external deadlines, and stakeholders simultaneously
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail

Preferred Qualifications

• Master’s degree (MPH, MPA, MS, MBA, or related field)
• Demonstrated experience supporting healthcare, neuroscience, aging, or population health programs
• Demonstrated experience working with human biospecimens including development and implementation of collection, handling, processing, and storage protocols
• Familiarity with federally and privately funded programs, research administration, or community-engaged initiatives
• Experience working within UW or similar large academic medical institutions
• Proficiency with project management tools, budget tracking systems, and reporting platforms

Working Conditions:

• This is a hybrid employment opportunity combining Seattle office-based, remote, and community-based work.
• Regular local travel to partner sites and community events.
• Occasional regional travel may be required.
• Occasional evening or weekend activities may be required.

Compensation, Benefits and Position Details

Pay Range Minimum:

$90,000.00 annual

Pay Range Maximum:

$107,040.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.