Manager of Clinic Administrative Operations

Neighbor; San Diego (CA); On-site; USD 90,000 - 108,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Retirement plan

Paid time off

Professional development opportunities

Job summary

Father Joe’s Villages’ Village Health Center seeks a seasoned leader to manage clinic administrative operations in San Diego. You will oversee patient access, scheduling, referrals, medical records, credentialing, quality improvement, EHR support, and reporting, ensuring compliant, efficient care delivery.

This full-time role emphasizes building high-performing teams, optimizing workflows, and aligning operations with HRSA and HIPAA standards while partnering with clinical leaders to enhance the

Qualifications

• Bachelor’s degree in Healthcare Administration, Business Administration, Health Information Management, or related field.
• 7+ years in healthcare operations leadership, including 3+ years supervising staff.
• Experience applying healthcare regulations, payer requirements, compliance standards, and quality improvement.
• Experience supporting EHR systems, reporting, and data-driven improvements.

Responsibilities

• Oversee patient access, scheduling, referrals, registration, medical records, credentialing, quality improvement, EHR support, and reporting.
• Lead, coach, and develop supervisors and administrative teams.
• Evaluate and improve workflows to boost efficiency and patient care.
• Use data and metrics to identify opportunities and drive improvements.
• Ensure operations align with regulatory requirements (HIPAA, HRSA) and internal policies.

Skills

Leadership

Data analysis

Healthcare operations

HIPAA compliance

EHR systems

Project management

Education

Bachelor’s degree in Healthcare Administration

Tools

Microsoft Office

Electronic Health Records (EHR)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Manager of Clinic Administrative Operations

Regular Full-Time San Diego, CA, US

7 days ago Requisition ID: 3386

Salary Range: $90,000.00 To $108,000.00 Annually

Manager of Clinic Administrative Operations

At Father Joe’s Villages, healthcare is more than treatment - it’s a foundation for stability, wellness, and hope. The Village Health Center (VHC), a federally qualified health center (FQHC) serving individuals experiencing homelessness, provides comprehensive health-related services including primary care, behavioral health, dental care, Enhanced Care Management (ECM), Recuperative Care, and Detox services.

We are committed to improving health outcomes and expanding access to high-quality healthcare through compassionate, patient-centered services that recognize the dignity and unique needs of every individual we serve.

The Position

As the Manager of Clinic Administrative Operations, you will provide strategic and operational leadership for the systems and teams that support the Village Health Center’s delivery of accessible, high-quality healthcare. You will oversee key operational functions including patient access, scheduling, referrals, medical records, credentialing, quality improvement, EHR support, and reporting.

This role offers the opportunity to strengthen healthcare operations, develop high-performing teams, improve processes, and partner with clinical and administrative leaders to advance the patient experience and organizational goals.

Your Role in Leading Health Center Operations

• Provide strategic and operational leadership for Health Center support functions, including patient access, scheduling, referrals, registration, medical records, credentialing, quality improvement, EHR support, and related services.
• Lead, coach, and develop supervisors and administrative teams, fostering accountability, collaboration, and a culture of continuous improvement and service excellence.
• Evaluate and improve workflows, systems, and processes to enhance operational efficiency, patient access, and the overall care experience.
• Use data and performance metrics toidentifyopportunities, implement improvements, and strengthen operational outcomes.
• Ensure operations align with FQHC and HRSA requirements, HIPAA standards, payer expectations, organizational policies, and applicable regulations.
• Partner with clinical leaders, Compliance, Revenue Cycle, and other stakeholders to support quality initiatives, audits, accreditation readiness, and operational improvements.
• Lead projects, change initiatives, and cross-functional efforts that improve systems, processes, and service delivery.
• Support operational planning, staffing strategies, budgeting, and resource management to ensure effective support of patient care.
• Bachelor’s degree in Healthcare Administration , Business Administration, Health Information Management, or a related field; equivalent combination of education and experience may be considered.
• Minimum seven (7) years of progressively responsible healthcare operations or administrative leadership experience, including at least three (3) years of supervisory or management experience.
• Experience leading healthcare operations, developing teams, improving processes, managing projects, and achieving performance goals.
• Experience applying healthcare regulations, payer requirements, compliance standards, and quality improvement practices.
• Experience supporting electronic health record systems, reporting, and data-informed operational improvement initiatives.

Key Competencies and Experience

• Knowledge of ambulatory healthcare operations, patient access workflows, administrative systems, compliance requirements, and quality improvement practices.
• Strong leadership and team development skills with the ability to build accountability, engagement, and operational excellence.
• Ability to analyze data,identifyimprovement opportunities, manage competing priorities, and successfully lead change .
• Strong communicationand collaboration skills with the ability to build effective partnerships across clinical, administrative, and external stakeholders.
• Proficiencywith electronic health records, reporting tools, and Microsoft Office applications.

Work Schedule

Full-time position, Monday through Friday, with standard office hours. Occasional flexibility may be required for meetings, trainings , operational needs, or organizational initiatives. Work is primarily office-based at the Village Health Center, with regular collaboration across clinical and administrative operations.

Compensation and Benefits

Pay for this position is based on experience, qualifications, and internal equity. The anticipated starting salary range for this role is $90,000 to $108,000 per year.

In addition to competitive pay, Father Joe’s Villages offers a comprehensive benefits package, including medical, dental, and vision coverage, retirement plan options, paid time off, and professional development opportunities. Employees also have access to wellness programs and employee assistance resources to support work-life balance, health, and overall well-being .

Why Join Father Joe’s Villages

Join a mission-driven organization committed to ending homelessness and strengthening San Diego communities. At the Village Health Center, your leadership will directly support the systems, teams, and services that make compassionate, high-quality healthcare accessible to individuals who need it most. You will work alongside dedicated professionals who are passionate about improving lives, strengthening communities, and creating meaningful change.

Conditions of Employment

Employment is contingent upon successful completion of applicable pre- and post-employment requirements, which may include background checks, health screenings, license or certification verification, and other requirements relevant to the role. These checks are conducted following a conditional offer of employment.

Father Joe’s Villages is an equal opportunity employer dedicated to building a diverse, inclusive workforce. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or any other characteristic protected by law.