Manager of Administration - Search Closed

The John R. Oishei Foundation; Buffalo (NY); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

100% employer-paid health, dental, and vision insurance

401k with a 7% match

Flex-time availability

Job summary

A community-focused nonprofit organization in Buffalo is seeking a Manager of Administration to oversee office operations and provide executive support to the President. The ideal candidate will have strong project management and communication skills, aiding in the Foundation’s mission of advancing racial equity. This full-time role offers a salary range of $65,000 to $95,000 along with exceptional benefits.

Qualifications

• A skilled administrator who thrives in an active environment.
• Highly organized with a strategic and detail-oriented mindset.
• Experience in high-level customer service or supporting senior leaders.

Responsibilities

• Supervise administrative assistant and manage operational functions.
• Ensure smooth daily operations of the office.
• Provide high-level support to the President and liaison for the Board.

Skills

Project management skills

Strong communication

Problem-solving

Customer service orientation

MS Office proficiency

Adaptability

Job description

Manager of Administration - Search Closed

Enabling our team to work effectively and collaboratively

May 27, 2025

This critical role will oversee office operations, provide executive support to the President, and serve as a key liaison to the Board of Directors. The ideal candidate is a proactive problem-solver with strong communication and project management skills, eager to contribute to the Foundation’s mission of advancing racial equity and building financial prosperity in Buffalo Niagara, starting with a focus on Buffalo’s East Side.

Responsibilities

• Supervises administrative assistant and oversees administrative functions of Foundation including managing meetings, events, travel, expense reports, etc.
• Ensure smooth daily operations of the Foundation’s office.
• Provide high-level support to the President, including managing schedules and preparing materials and supporting follow up.
• Serve as an important liaison to the board of directors providing a high level of customer support and is the primary coordinator for board meetings, materials, and logistics.

Desired Qualities

While it is understood that no candidate will offer every desired skill, quality, and characteristic, the following description offers a detailed, aspirational profile of the ideal candidate:

• A skilled administrator who thrives in an active environment.
• A strategic thinker with a attention to detail and efficiency.
• A collaborative team member who enjoys supporting leadership and working behind the scenes to keep things running smoothly.
• Highly organized.
• Sees solutions and opportunities where others may see challenges.
• Committed to advancing the East Side of Buffalo.
• Comfortable supporting and building relationships with people who have a variety of work styles and personalities, while working independently much of the time.
• Highly skilled in MS Office: Word, Excel, PowerPoint, Outlook; familiarity with collaboration and virtual meeting platforms and readily learns and implements new software systems.
• Customer-service–oriented individual who is a self-directed, problem solver.
• Experience in high level customer service or supporting senior leaders or Boards.
• Highly adaptable.

At Oishei, we are deeply committed to racial equity and systems change. Your work will contribute to an organization dedicated to making a meaningful, lasting impact in Buffalo’s communities.

Salary range: $65,000 - $95,000 (commensurate with experience)
Exceptional Benefits including 100% employer-paid health, dental, and vision insurance and 401k with a 7% match

This position is based in Buffalo, NY. The successful candidate is expected to work primarily from the Foundation’s office, with flex-time availability based on the requirements of the specific work performed.