Manager, Facility Operations

iCIMS, Inc.; Oak Ridge (TN); On-site; USD 97,000 - 155,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Disability insurance

Life insurance

Paid time off

Job summary

ORAU is seeking a Facilities Operations Manager in Oak Ridge, TN, to lead the Maintenance and Custodial Department, plan and schedule preventive maintenance, supervise staff, and oversee service contracts and building systems. The role emphasizes safety, quality, and customer service while supporting budgeting and inventory control.

The ideal candidate will have a bachelor’s degree in facility management or a related field, with strong leadership and experience coordinating large-scale

Qualifications

• Requires a bachelor’s degree in facility management, business administration, maintenance technologies or related discipline.
• Broad knowledge of building trades and mechanical/electrical systems.
• Experience planning, coordinating, and supervising maintenance and construction projects.
• Strong leadership, communication, and customer service skills.

Responsibilities

• Provide leadership and direction for Maintenance and Custodial Department; set goals and performance standards.
• Oversee contractors and service providers; manage budgets, scheduling, and safety compliance.
• Lead the departmental safety program and ensure regulatory compliance; conduct weekly safety meetings.
• Administer the Maintenance Quality Program to ensure work meets standards and customer expectations.

Skills

Leadership

Project planning

Safety compliance

Interpersonal skills

Communication

Education

Bachelor's degree in Facility Management / related discipline

Job description

Overview

APPOINTMENT TYPE: Full-Time Regular (FTR)

LOCATION: Oak Ridge, TN

*SALARY RANGE: $96,657.60 - $154,668.80/year

PURPOSE: The Facilities and Transportation Department (FTD) Facilities Operations Manager leads all ORAU Maintenance and Custodial Department operations, including planning and scheduling maintenance work, managing preventive maintenance programs, supervising staff and subcontractors, and overseeing service contracts and facility systems such as WorxHub and Building Management System (BMS). This role ensures high-quality customer service, operational efficiency, safety compliance, and effective employee performance, training, and development. The manager also supports budgeting, inventory control, troubleshooting, and tracking departmental goals while ensuring compliance with DOE and other facility requirements.

Responsibilities

• Provide overall leadership and direction of the Maintenance and Custodial Department. Establish departmental goals and performance standards aligned with organizational objectives. Ensure compliance with all company and departmental policies and procedures. Plan, prioritize, and direct daily operations; allocate resources; manage staffing, recruitment, performance management, employee development, scheduling, and personnel actions. Oversee capital and GPP-funded projects, ensuring proper planning, budgeting, execution, safety, quality, and regulatory compliance.

• Oversee small scale facilities Project Manager responsible for landscaping, pest control, and other facilities service contracts, ensuring contractor compliance with scope, safety, and performance standards. Provide oversight of architectural and engineering drawings, drawing databases, capital project archives, contractor coordination, campus signage standards, and Facilities Information Management System (FIMS) data management, including annual validation and required reporting.

• Lead and administer the departmental safety program. Conduct weekly Maintenance team safety and planning meetings and partner with the Environment, Safety and HealthOffice to ensure compliance with all safety policies and regulatory requirements.

• Direct the Maintenance Quality Program to ensure all work meets established specifications, service standards, and customer expectations. Maintain strong communication with leadership, building representatives, and staff to promote continuous improvement and service excellence.

• Develop and sustain a skilled workforce by overseeing employee training, certifications, and competency development to meet current and future operational requirements.

• Manage and monitor subcontracted maintenance and service providers, including custodial services, specialized craft support, elevator systems, fire protection and alarm systems, HVAC, UPS, and automated building controls, ensuring contract compliance, quality, and performance.

• Oversee inventory control and lifecycle management of departmental tools, equipment, and materials to ensure operational readiness and fiscal responsibility.

• Provide direct operational and administrative support to FTD leadership within assigned skill sets and areas of operational management, ensuring effective execution of departmental goals, projects, and daily facility operations.

Qualifications

Bachelor’s degree in Facility Management, Business Administration, Maintenance Technologies or related discipline and 6-10 years of job-related experience. An equivalent combination of education and experience performing duties as described may be substituted for the minimum requirements.

• Broad knowledge of general building trades with a more in-depth knowledge of building mechanical and electrical systems.


• Extensive experience developing, planning, and coordinating building equipment and system repair projects and small-scale building related construction projects from conceptual stage through completion.


• Requires a thorough knowledge of building maintenance and both maintenance and construction safety regulations, PPE requirements, and accident prevention measures.


• Requires outstanding leadership, interpersonal, and customer service skills with the ability to communicate easily and effectively with employees at all levels of the organization

The Maintenance Manager frequently encounters new and complex maintenance projects involving detailed planning, multi-organizational coordination and logistical challenges with personnel availability, equipment delivery and subcontracted services.

While many decisions involving maintenance projects are somewhat unique in scope, all are planned and executed wtihin a broad umbrella of existing policies and procedures, safety and quality standards, and regulatory reqirements.

*The candidate’s starting salary will be determined upon hire and ORAU will use salary survey data, internal comparators, and the candidate’s qualifications to determine salary.TOTAL REWARDS:

ORAU has a strategic approach to providing total rewards to employees through a fair, equitable, and competitive total compensation package. The goal of our total rewards system is to integrate compensation, benefits, work-life balance, performance, recognition, development, and career opportunities to attract, engage, and retain the talent required to achieve ORAU’s business objectives. The benefit component of our total rewards program supports business goals by offering the following benefits based on employee eligibility:

• Legally required benefits


• Group Health insurance including: Medical, Prescription, Dental, and Vision


• Retirement plan contribution matching


• Disability insurance


• Group life insurance


• Travel Accident Insurance


• Section 125 reimbursement accounts


• Other voluntary employee paid benefit and insurance offerings

The ORAU total reward package also promotes work-life balance. Mindful of the need for employees to care for themselves and their families, ORAU offers the following additional work-life benefits based on employee eligibility:

• Telework


• Paid Time Off (PTO)


• Paid Holidays


• Flexible work schedules or compressed work weeks


• Occupational Health and Wellness Programs


• Employee Assistance Program