Manager, Facilities Analysis & Support

Metropolitan Transportation Authority; New York (NY); On-site; USD 102,000 - 127,000; Full time

Job summary

Metropolitan Transportation Authority in New York is seeking a Manager, Facilities Analysis & Support to provide analytical and administrative support for capital projects within the Division of Facilities. The role focuses on tracking goals, budgets, and performance metrics while coordinating procurement and administrative processes.

The ideal candidate will have a bachelor’s degree (master’s preferred) in a related field and at least six years of professional experience, including three years

Qualifications

• Bachelor’s degree (master’s preferred) in business, architecture/engineering, accounting, finance, public administration/policy, city or urban planning, transportation, or a related field.
• Six years of professional experience, with three years in managerial, supervisory, or administrative roles.
• Strong analytical and quantitative skills; excellent written and verbal communication; project management.

Responsibilities

• Develop, implement, and track projects and goals; maintain information systems and KPIs.
• Monitor budget vs. actual expenses for capital projects and manage job numbers.
• Coordinate administrative functions across Facilities, Capital Programs, and C&D.
• Oversee contract development, requisitions, change orders, and invoicing.
• Meet with stakeholders to streamline processes for capital projects across Facilities.

Skills

Analytical skills

Budget monitoring

Stakeholder communication

Project management

Process improvement

MS Excel

MS Access

PowerPoint

Visio

Power BI

Tableau

Education

Bachelor's degree (Master's preferred)

Tools

PSR system

Job description

Description

JOB INFORMATION:

Title: Manager, Facilities Analysis & Support

Authority: NYCT

Department: Subways

Division/Unit: Facilities

Location: 2 Broadway

Hours: Managerial

Reporting Manager: Sr Director, Facilities Capital Support

Deadline: 09/02/2026

Compensation

$101,754 - $127,192

Positon Summary

The position provides analytical and administrative support for capital projects in the Division of Facilities, including tracking project goals and performance metrics, monitoring budgets, coordinating key administrative processes, and supporting contract and procurement activities. The role also works with stakeholders to streamline procedures across Facilities teams.

Responsibilities

Facilities Management is seeking a candidate to provide complex analytical and administrative support for all capital projects in the Division of Facilities. This includes but not limited to the following:

• Assist in the development, implementation, and tracking of projects and goals, and maintaining information systems (PSR and other internal systems), and key performance indicators.
• Assess and monitor budget vs. actual expenses for capital projects, manage capital job numbers, and prepare journal entries to correct mischarging.
• Coordinate between Facilities, Capital Programs, and C&D to manage administrative functions such as coordinating and completing Force Account Estimates, preparing and tracking D-4s to retain or request new capital positions, submitting ATAs and WAR requests, managing and monitoring WAR approvals, and identifying and coordinating OBIs.
• Oversee contract development, submitting requisitions, processing change orders on POs when necessary, track expenses and invoice processing.
• Meet with key stakeholders to evaluate existing administrative processes and develop consistent streamlined internal processes supporting capital projects across all Facilities teams.
• Other tasks as assigned.

Education And Experience

• The candidate must have a bachelor’s degree (master’s preferred) with a major in business, architecture or engineering, accounting, finance, public administration or public policy, city or urban planning, transportation, or a related field; and
• A total of six years of professional experience; and three years of managerial, supervisory, or administrative experience.

Desired Skills

• Strong analytical and quantitative skills.
• Excellent written and oral communication skills, including the ability to communicate with personnel at all levels of the organization.
• Project management.
• Process improvement/six sigma.
• Ability to work and deliver under demanding timelines.
• Proficiency in MS Excel, Access, PowerPoint, Visio and other data visualization tools (Microsoft Power BI/Tableau).

SELECTION METHOD

Based on evaluation of education, skills, experience, interview, and written assessment.

All selected candidates will be subject to a full background investigation that includes employment and education. Discrepancies may lead to dismissal.

Other Information

Appointment may be at a comparable level to current level of selected candidate. (If necessary)

As an employee of MTA NYC Transit, you may be required to complete an annual financial disclosure statement with the state of New York, if your position earns more than $101,379 (this is subject to change) per year or if the position is designated as a policy maker.

For 55-a eligible titles: Candidates selected for this position may be placed in a competitive or non-competitive class position based on their qualifications. Qualified candidates who are placed in a competitive class position are eligible for the 55-a Program. Please indicate in your cover letter and in the upper right corner of your resume that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please visit the following link https://www1.nyc.gov/site/dcas/employment/55-a-program.page

TA APPLICANTS MUST BE IN A PERMANENT CIVIL SERVICE STATUS IN THE TITLE(S). IF YOU ARE ON AN ESTABLISHED LIST, YOUR LIST NUMBER MUST BE REACHABLE TO BE CONSIDERED FOR APPOINTMENT. The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

Additional Information

Final salary is determined experience, skillset, and alignment with compensation practices. The posted range reflects expected compensation and may be updated as market or business needs evolve.

To be eligible for consideration for a new role, current MTA employees must complete at least one year of service in their current role prior to applying. Additionally, eligibility to interview is contingent upon maintaining a satisfactory record of job performance, attendance, and disciplinary conduct. Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

EQUAL EMPLOYMENT OPPORTUNITY

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.