Manager, Customer Logistics

Ultipro; Petaluma (CA); Remote; USD 111,000 - 167,000; Full time

Benefits offered by this job

Health plans

Mental health support

401(k) with employer match

Referral rewards

Scholarship program

Tuition reimbursement

Paid parental leave

Paid time off

US holidays

Product discount

Gym discounts

Job summary

Amy’s Kitchen is seeking a Customer Logistics Manager to lead Customer Service and Logistics teams, coordinating domestic and international orders, and driving on-time delivery through efficient ERP-based processes.

You'll oversee transportation scheduling, carrier coordination, and EDI flows, ensuring accurate billing and streamlined order management while collaborating with Sales, IT, and AR to optimize performance.

Qualifications

• 7–10 years of experience managing customer service, order execution, transportation coordination, or logistics teams.
• Experience with order-to-cash processes and carrier freight operations.
• Hands-on meetings with customers, carriers, and internal partners.

Responsibilities

• Provide hands-on management of Customer Service staff and Logistics Specialists for domestic and international orders.
• Organize daily workflow, SOPs, and issue resolution to ensure timely deliveries.
• Direct month-end order management and shipment reconciliation.
• Maintain dashboards and metrics tracking OTIF, on-time delivery, and order status.
• Lead weekly operational reviews with cross-functional partners to meet delivery schedules.
• Train staff on ERP modules and routine execution management.
• Manage master data, billing rules, and EDI flows with IT and 3PLs.
• Oversee cost tracking against budgets for logistics activities.

Skills

People management

Order-to-cash

Logistics operations

ERP systems

Carrier coordination

Data dashboards

Process improvement

Communication

Leadership

Education

Bachelor's degree

Tools

Oracle ERP

Job description

At Amy’s Kitchen, we're more than just a food company—we're a family-owned, proudly independent organic, and vegetarian food company on a mission. As a Certified B Corporation®, our purpose is clear: to make it simple and enjoyable for everyone to eat well.

We're committed to crafting authentic, mouthwatering dishes using only the finest organic ingredients sourced with care. From farm to table, we ensure top-notch quality in every bite, making healthy eating accessible and convenient for all. At Amy’s, we're not just serving meals; we're serving up a taste of goodness, one delicious dish at a time.

Perks are as delicious as our meals!

Comprehensive health plans with Medical, Dental, and Vision coverage, plus Flexible Spending Accounts. Mental health support with Modern Health to nourish your and your family’s mental well-being. 401(k) Retirement Plan with employer match and Financial Wellness support at no cost to plan for the future. Referral Rewards and Scholarship Program to celebrate and invest in our teams. Tuition Reimbursement Program to fuel your educational pursuits. Paid parental leave for new parents. Paid Time Off for vacations and sick days, with 9 paid US Holidays annually to savor those special moments. Amy's product discount reimbursement to keep your pantry stocked, plus remote gym discounts to keep you moving and grooving! Join us and indulge in a career where the benefits are as fulfilling as our food!

Bay area California Compensation:

$111,200 to $166,800

• Other locations will be subject to a lower range.

The Customer Logistics Manager is responsible for managing day-to-day order-to-cash execution and ensuring a positive experience for all customers while leading the Customer Service and Logistics operations teams, including Transportation Coordinators and Logistics Specialists. The position organizes, directs, and supervises assigned staff in the performance of their job duties to ensure seamless order processing, daily transportation scheduling, carrier coordination, and operational flow for Amy’s domestic and international customers. With an intense focus on operational excellence and meeting customer requirements, this position interacts directly with customers, internal sales partners, carrier partners, third-party logistics (3PL) providers, inventory control, Information Technology (IT), and Accounts Receivable (A/R). The Customer Logistics Manager oversees the daily management, training, and operational execution of Customer Service representatives, Transportation Coordinators, and Logistics Specialists to consistently meet customer expectations according to department and company operational goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (Includes, but not limited to the following):

• Provide hands‑on management of Customer Service staff, and Logistics Specialists for executing domestic and international customer orders from order capture through carrier tendering, transit, and final delivery.
• Organize daily team workflow—including standard operational procedures, order scheduling, transportation dispatch coordination, and issue resolution—to effectively respond to customer requests, carrier updates, and internal requirements in a courteous, timely, and professional manner.
• Direct and manage the operational month‑end order management and shipment fulfillment reconciliation process.
• Maintain and update operational business intelligence dashboards and operational metrics to track daily order-to-cash performance, carrier on‑time delivery, order fill rates, and order fulfillment status.
• Lead operational reviews to address daily tactical challenges and pain points across Customer Service and Transportation logistics, providing direct guidance to cross‑functional partners to meet customer order delivery schedules.
• Serve as the primary operational super‑user for Order Management and Logistics modules in the ERP system (Oracle), providing hands‑on training, system support, and routine execution management for team members.
• Oversee and approve customer master set‑ups and logistics parameters in the ERP system, ensuring accurate billing, shipping, and order processing rules.
• Manage daily Electronic Data Interchange (EDI) transaction flows, including customer purchase orders (POs), warehouse orders, shipping confirmations, and freight tenders. Daily troubleshooting and resolution of transaction failures with IT, 3PL providers, carriers, and inventory control.
• Manage order allocation execution and daily product prioritization for customer orders and distribution center (DC) stock transfers during constrained inventory periods or promotional execution.
• Track customer service and freight execution costs against operational budgets to ensure daily logistics activities remain aligned with budget targets.
• Oversee and direct the customer claims, overage, shortage, and damage (OS&D) process—ensuring proper documentation, root‑cause identification, carrier freight claim processing, and prompt resolution with Accounts Receivable.
• Monitor customer supply chain portals (e.g., Walmart Retail Link, Publix, Target, Amazon) to execute required delivery appointments, manage vendor compliance, and resolve daily operational delivery issues.
• Supervise, train, and cross‑train assigned staff across Customer Service, transportation scheduling, and logistics specialist roles to ensure uninterrupted operational coverage for all domestic and international order execution.
• Maintain, update, and enforce Standard Operating Procedures (SOPs) for order management, freight coordination, carrier tendering, and customer service workflows.
• Ensure prompt, daily operational communication with the VP of Logistics Operations & Chief of Staff, Supply Chain regarding delivery exceptions, carrier service disruptions, or operational escalations.
• Collect, track, and publish daily and weekly operational execution metrics, including carrier on‑time performance, order processing lead times, OTIF (On‑Time In‑Full) metrics, and shipment volume throughput.

It is the responsibility of all employees to uphold the mission of the Amy’s Food Safety and Quality Policy. This includes following all Food Safety and Sustainability programs and participating in all required training.

SUPERVISORY RESPONSIBILITIES

Supervises the Customer Logistics execution team, including Customer Service Representatives, Transportation Coordinators, and Logistics Specialists (currently 10+ employees). Responsible for operational workflow assignment, daily performance tracking, training, and administrative oversight.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION

Bachelor's degree (B. A. or B. S.) from four‑year college or university; or equivalent combination of education and experience.

EXPERIENCE

• 7‑10 years of experience managing customer service, order execution, transportation coordination, or logistics operational teams, preferably within a CPG (consumer packaged goods) environment.
• Proven experience in managing order‑to‑cash execution, carrier freight operations, transportation dispatch, and warehouse/3PL coordination.
• Hands‑on experience conducting operational execution meetings with customers, carriers, and internal supply chain partners.
• Demonstrated proficiency using ERP systems for order management and logistics execution (Oracle ERP experience strongly preferred).

SKILLS

• Must have excellent organization, prioritization, and operational problem‑solving skills in a fast‑paced environment.
• Strong execution‑focused verbal and written communication abilities.
• Flexible and able to manage multiple daily logistics and order execution activities in a calm, professional manner.
• Ability to supervise, train, and build collaborative teamwork across Customer Service, Transportation Coordinators, and Logistics Specialists.
• Strong proficiency in computer systems, including ERP order management, transportation management tools, EDI, and Excel.

LANGUAGE SKILLS

Ability to read, analyze, and interpret operational reports, carrier contracts, shipping documentation, and standard operating procedures. Ability to write clear operational emails, reports, and procedures. Ability to effectively present operational updates and answer questions from managers, teams, carriers, and customers.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as freight rates, volume discounts, order fill rates, percentages, proportions, and operational cost variances.

REASONING ABILITY

Ability to define operational problems, collect shipment and order data, establish facts, and draw valid actionable conclusions to maintain seamless order‑to‑cash execution. Ability to interpret technical transportation and system instructions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires sitting and working on computer daily, standing/walking to operational meetings.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.

TRAVEL

10%.

REMOTE OR HYBRID WORK OPTION

This role can be remote.

This position is not eligible for sponsorship.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.