Manager, Contracts Administration

ViaPath; United States; Hybrid; USD 100,000 - 150,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Plan

Flexible Time Off

Company Holidays

Life Insurance

EAP

Well-Being Resources

Job summary

ViaPath in Falls Church, VA is seeking a Manager, Contracts Administration to manage cradle-to-grave contracts for state/local government and commercial clients. The role involves drafting and negotiating NDAs, TA’s, vendor, subcontract and consulting agreements and amendments, and coordinating with sales, pricing, and legal during proposals.

Responsibilities include reviewing RFIs/RFPs, negotiating terms, ensuring compliance, mitigating risk, and maintaining contract files and a central

Qualifications

• Bachelor’s degree preferred; equivalent years of relevant work experience will be considered.
• Minimum of 8 years of contracts administration experience; federal contracting experience a plus.
• Ability to resolve contractual issues and recommend business solutions to management.
• Highly organized in a fast-paced environment with deadlines.
• Proficiency in Microsoft Suite; SharePoint experience desired.
• Experience in Salesforce, ServiceNow and/or QAD is a plus but not required.
• Ability to work with varying seniority levels, including staff, managers and external customers.
• Ability to work quickly and independently with minimum supervision.

Responsibilities

• Perform senior level cradle-to-grave contracts and subcontract administration for state/local government and commercial contracts.
• Draft and negotiate NDA’s, TA’s, Vendor, Subcontract and Consulting Agreements and amendments.
• Review RFIs, RFQs, and RFPs to ensure compliance with proposal processes.
• Negotiate customer contracts and amendments; ensure terms align with management objectives and mitigate risk.
• Ensure compliance with contract terms and conditions and serve as liaison during development, negotiation and execution.
• Review, analyze, identify and mitigate risks in contract terms and conditions.
• Draft and issue requests for proposals and complete contract closeouts.
• Build and maintain a contract repository database and ensure contract execution per guidelines.

Skills

Contract management

Negotiation

Communication skills

MS Office

Education

Bachelor’s degree or equivalent experience

Tools

SharePoint

Salesforce

ServiceNow

QAD

Job description

ViaPath is looking for Manager, Contracts Administration to join our team who will be responsible for contracts and subcontracts administration.

This is a hybrid position based at the ViaPath office located in Falls Church, VA.

• Perform senior level cradle-to-grave contracts and subcontract administration primarily for state and local government contracts as well as commercial contracts
• Draft and negotiate NDA’s, TA’s, Vendor, Subcontract and Consulting Agreements and amendments
• Review RFIs, RFQs, and RFP’s to ensure compliance as well as work with the sales manager, pricing and legal in the proposal process
• Negotiate customer contracts and customer Amendments
• Ensure the negotiation of terms and conditions are in alignment with management objectives and in consideration of ensuring no risk or risk mitigation/limitation.
• Ensure compliance with contract terms and conditions
• Serve as a liaison between internal and external parties during contract development and negotiation stages, as well as throughout contract execution
• Review, analyze, identify, mitigate and negotiate risks that contract terms and conditions may pose to the company
• Resolve contract issues as they arise
• Draft and issue requests for proposals
• Complete contract closeouts
• Help to build a contract repository database
• Maintain organized files
• Prepare and disseminate information to appropriate managers regarding contract status
• Provide contract summaries and ensure contract execution in accordance with guidelines and company policy
• Process purchase orders and change orders
• Develop strong internal and external customer relationships

• Bachelor’s degree preferred; equivalent years of relevant work experience in lieu of a degree will be considered
• Minimum of 8 years of contracts administration experience required; federal contracting experience a plus
• Ability to resolve contractual issues and recommend business solutions to management
• Highly organized with the ability to work in a fast-paced environment while meeting competing deadlines
• Self-motivated and success oriented
• Adept at solving problems and creating solutions
• Strategic thinker with strong analytical skills
• Strong verbal and written communication skills
• Proficiency in Microsoft Suite; SharePoint experience desired.
• Experience in Salesforce, ServiceNow and/or QAD is a plus but not required.
• Ability to work with varying seniority levels, including staff, managers and external customers
• Ability to work quickly and independently with minimum supervision

ViaPath is committed to providing equal employment opportunities to all qualified individuals and to maintaining a workplace free from discrimination and harassment. Employment decisions are based on individual merit, qualifications, performance, and business needs. In accordance with applicable federal, state, and local laws, ViaPath does not discriminate or permit harassment against any employee or applicant based on any characteristic protected by law. ViaPath’s commitment applies to the fullest extent required by federal, state, and local laws applicable to its contracts and operations.

Benefits Overview

ViaPath is committed to supporting the health, well-being, and security of our employees. Eligible full-time employees have access to a comprehensive benefits package that includes:

• Medical, Dental & Vision Insurance – Multiple plan options designed to support a variety of coverage needs.
• Health Saving Accounts (HSA) and Flexible Spending Accounts (FSA) – Employer provided contribution to the HSA for eligible medical plans. Healthcare and dependent care spending accounts available.
• Flexible Time Off (FTO) – Including vacation and sick time
• Company Holidays
• Retirement Plan (401(k)) – Traditional and Roth 401(k) options available including employer matching contributions.
• Life & Disability Insurance – Company-paid basic life insurance and short-term disability; additional voluntary coverage available.
• Employee Assistance Program (EAP) – Free, confidential support for personal, financial, and family matters.
• Additional Well-Being Resources – Includes access to Care.com, Calm, Active&Fit, Telavet, LegalShield, and other lifestyle resources and discounted services.

Eligibility for certain benefits may depend on employee status, work location, and applicable plan documents. Benefits and terms are subject to change. The information above provides a brief summary of our benefit programs. Actual coverage details are governed by the official plan documents, which control in the event of conflict. ViaPath reserves the right to modify or terminate any benefit program at any time.