Manager, Contract Admin

Universal Music Group; Santa Monica (CA); On-site; USD 54,000 - 85,000; Full time

Benefits offered by this job

Health benefits (medical, dental, and

Wellbeing and fertility coverage

401(k) with immediate vesting

Paid time off and holidays

Job summary

Universal Music Group in Santa Monica, CA seeks a Contract Admin Manager to review, draft, and manage licensing contracts. Based in Santa Monica, you will support the Licensing and Partnerships team, act as signatory for boilerplate forms, and ensure timely processing of licenses in the CRM system.

You will collaborate with Account Executives, Business Affairs, and internal staff, while guiding one direct report.

Qualifications

• Experience drafting and processing legal contracts in a professional setting.
• Entertainment industry or publishing background is a plus.
• Bachelor’s degree required; Paralegal certification preferred.

Responsibilities

• Review contract redlines and draft standard form agreements.
• Adhere to contract turnaround guidelines and client requirements.
• Process fully executed licenses in the CRM database and forward to billing.
• Maintain organized filing system for license and contract archives.
• Join client calls to ensure efficient contract resolution.

Skills

Music licensing knowledge

Organizational skills

Communication skills

CRM proficiency

MS Office

Education

Bachelor’s degree

Paralegal certification preferred

Tools

Salesforce

MS Dynamics

Adobe Sign

DocuSign

Job description

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.How we LEAD:Universal Production Music (UPM) is seeking an experienced Contract Admin Manager, based in Santa Monica, CA, to support the UPM Licensing and Partnerships team in reviewing, drafting, and administration of licensing and other contract related inquiries.What you'll CREATE:Review contract redlinesDraft standard form agreements and other legal documents (e.g., memorandums, addendums, assignment letters)Adhere to contract turnaround guidelines and client requirements, which align with UPM’s internal revenue deadlinesAct as authorized signatory for boilerplate license forms approved by EVP of Global OperationsProcess fully executed licenses in company’s CRM database and send over to billing.Work with Account Executives, Clients, Business Affairs, and internal staff on modifications and approvals for agreementsWork with the EVP of Global Operations on attaining legalese change approvals and any necessary agreement language modifications with UMPG Business AffairsDirectly manage one employee – ensuring contract drafting flows are running efficiently.Join Client calls as may be needed to ensure efficient contract resolutionMaintain an organized and up-to-date filing system for license and contract archivesAssist with any report requests summarizing license outputResearch claims asserted against companyAttend and actively participate in internal team meetings as requestedBring your VIBE:Skills/Abilities:Knowledge of music industry/licensing or production industry a plusExceptional organizational, time management, written and verbal communication skillsProficiency in Microsoft Office including Word, Excel, OutlookProficiency in CRM Programs (e.g., Salesforce or MS Dynamics)Comfortable utilizing e-signature programs (e.g., Adobe or Docusign)Strong customer-focused aptitude, with a polite and courteous mannerPossess the ability to work in a fast-paced collaborative and creative environmentExperience:3+ years working in capacity involving the drafting and processing of legal contractsExperience working in the Entertainment industry and/or in Publishing is a plusEducation:Bachelor’s degree requiredValid Paralegal certification through and accredited association preferredPerks Playlist:Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):Comprehensive medical, dental, and vision coverageIncluding 100% coverage for out-patient in-network mental health servicesFertility coverage for eligible medical plan participantsWellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)Student Loan Repayment Assistance and Tuition Reimbursement401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contributionA variety of ways to prioritize much-needed time away from work including:Flexible Paid Time Off (PTO) for exempt employees3-weeks PTO for non-exempt employees2-weeks paid Winter Break10 Company Holidays (including Juneteenth and Wellbeing Day)Summer Fridays (between Memorial Day and Labor Day)Generous paid parental leave for every type of parentCheck out our full overview of benefits on the Perks Playlist page of the career site.Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.Universal Music Group is an Equal Opportunity EmployerWe are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT.For more information, please click on the following links.E-Verify Participation Poster: English / SpanishE-Verify Right to Work Poster: English | SpanishJob Category:Business & Legal AffairsSalary Range:$54,100 - $85,000The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.