Manager- Business Operations -Augusta

Wellstar Health System; Augusta (GA); Presencial; USD 90.000 - 120.000; Jornada completa

Descripción de la vacante

Wellstar Health System in Georgia seeks an experienced Administrative Liaison to the CEO and CSO to drive operational efficiency, board coordination, and executive support. The role requires exceptional interpersonal skills, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced healthcare environment.

You will coordinate board meetings, prepare materials, oversee travel, and collaborate with Finance, HR, Legal and IT to ensure compliance and

Formación

• Bachelor's General or Masters General-Preferred.
• All certifications required upon hire unless otherwise stated.
• Experience supporting C-Level executives in healthcare is preferred.

Responsabilidades

• Manage and assist with preparing AU Health System Board of Directors and committee meetings and related activities.
• Coordinate and streamline all Committee Meetings and serve as main contact for meetings.
• Assist with material preparation, legal review coordination, and compliance with bylaws.
• Serve as administrative/operations lead for other Executive Assistants and maintain calendar alignment.
• Handle confidential matters with discretion; collaborate with Finance, Purchasing, and Legal on policy updates.
• Assist CEO in job description creation, recruitment and onboarding for new hires; oversee travel planning.
• Prepare and submit travel expense reports; manage invoices and budgeting coordination.

Conocimientos

Executive support

Interpersonal communication

Project organization

Confidential information handling

Schedule management

Document preparation

Meeting coordination

Stakeholder management

Educación

Bachelor's degree or Masters degree - preferred

Microsoft Office Specialist/Missic Office Master Certification - upon hire preferred

Herramientas

Microsoft Office Suite

Descripción del empleo

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.

Work Shift

Various (United States of America)

Job Summary

This position partners with the CEO & CSO as the Health System strives for optimal business performance, operational efficiency & customer service excellence. Management and communication skills related to identifying financial resources to meet operational needs & goals for expansion are critical components. This position serves as an administrative Liaison to Executive, Finance, HR, Legal, and IT teams & must exert exceptional interpersonal skills & high levels of influence to navigate an evolving Health System. This position serves as an administrative Liaison to all Health System Boards.

Core Responsibilities And Essential Functions

Manage and assist with preparing all AU Health System Board of Directors and committee meetings and all associated activities to ensure smooth operations. Coordinate & streamline all Committee Meetings. Serve as main point of contact for all issues or inquiries regarding board meetings. Assist with preparing material and presentations and obtaining timely & proper review from legal, CEO, etc. Adhere to compliance with applicable rules and regulations set in bylaws regarding board and committees. Serve as administrative/operations lead for other Executive Assistants in the organization. Maintain time net and ensure schedule alignment with other executive assistants in the executive suite. Manage sensitive matters with a high level of confidentiality and discretion. Collaborates with Health System Finance, Purchasing and Legal departments to communicate out and ensure compliance with new policies specific to expense/reimbursement billing and vendor alignment. Assists Health System CEO in job description creation, recruitment and on boarding for new hires. Coordinates all EIF's and collaborates with Health System departments to ensure proper budgeting is identified. Coordinates and maintains calendar for CEO and other executive leaders tightly, looking ahead and anticipating events requiring presence and participation. Prioritizes requests of meetings and determines schedule. Confirms all scheduled meetings in sufficient time to ensure minimal last-minute changes. Compiles necessary documents for CEO and other executive leaders to be prepared for meetings. Assists in arranging logistics, ordering necessary materials, and preparing the room for meetings. Secures travel plans, initiates travel requests, develops travel itineraries, and composes and submits travel expense reports to ensure timely reimbursement. Manages invoices and initiates check requests for various expenses. Ensures timely submission of various financial reports, personnel evaluations, etc. for CEO or other executive leaders and their direct reports. Maintains and organizes associated departmental personnel records. Performs other duties as assigned. Complies with all Wellstar Health System policies, standards of work, and code of conduct.

Required Minimum Education

• Bachelors General or Masters General-Preferred

Required Minimum License(s) And Certification(s)

All certifications are required upon hire unless otherwise stated.

Additional License(s) And Certification(s)

Certified Administration Professional Upon Hire Preferred or

Required Minimum Experience

Microsoft Office Specialist Master Certification Upon Hire Preferred Minimum 8 years an administrative support role in a healthcare setting. Required or Minimum 10 years a similar role supporting C-Level Executives at an academic Medical Center Preferred

Required Minimum Skills

• Strong organizational skills
• Perform and prioritize multiple tasks seamlessly
• Excellent attention to detail
• Very strong interpersonal skills
• Expert-level written and verbal communication skills
• Demonstrated strong-decision making skills
• Team player
• Trusted w/ confidential information

Join us and discover the support to do more meaningful work—and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.