Manager, Benefits

Voyant Beauty; Hodgkins (IL); On-site; USD 85,000 - 120,000; Full time

Job summary

Voyant Beauty is seeking a Benefits & Payroll Administrator to lead the management and administration of employee benefits programs across the full employee life cycle, with a focus on US and Canada leaves, open enrollment, and data integrity in Dayforce. This hybrid role supports HR operations and partners with vendors, payroll, and field teams to ensure compliant, cost-effective programs.

The ideal candidate has a Bachelor's degree in HR/Business, 4–6 years in benefits with at least 2 years in

Qualifications

• Bachelor's degree in HR, Business, Finance, or related field.
• 4–6 years in benefits with at least 2 years in a managerial role (preferred).
• Experience with HRIS data management and regulatory compliance.

Responsibilities

• Lead management and administration of employee benefits programs across the full employee life cycle.
• Oversee US and Canada leave programs; manage enrollment, eligibility, and data accuracy.

Skills

Benefits administration

HRIS Dayforce

Regulatory compliance (ACA ERISA FLSA)

Data analysis

Vendor management

Excel

Communication

Education

Bachelor's degree in HR/Business/Finance or related field

Tools

Dayforce

Job description

HYBRID ROLE

DAYFORCE EXPERIENCE - STRONGLY PREFERRED

Voyant Beauty believes our people are more than just employees; they’re the driving force behind everything we achieve. Our culture fosters teamwork, respect, and camaraderie, ensuring that every individual’s contribution is valued and celebrated. We invest in their growth, providing opportunities for development and advancement within our dynamic team.

Voyant Beauty is a company that specializes in the development and manufacturing, of beauty, personal and home care products. We work with various brands, retailers, and businesses to create customer formulations and products tailored to their needs. This can include skincare, haircare, bath and body products, fragrances, and more. Essentially, Voyant Beauty serves as a one-stop-shop for companies looking to bring their beauty and personal care product ideas to life.

Safety is a core value at Voyant Beauty. We prioritize the well-being of our team members, ensuring a safe and secure environment where everyone can thrive and excel.

If you’re seeking to be part of a team where your talents are valued, your safety is paramount, and your efforts contribute to meaningful change, then Voyant Beauty is the place for you. Come join us and be a part of our journey.

A Brief Overview

Lead the management and administration of employee benefits programs, including health, wellness, and retirement, across the full employee life cycle, ensuring programs are competitive, cost-effective, compliant, and aligned with business objectives. Partner with benefits consultants, carriers, vendors, outsourced leave providers, and field HR teams to evaluate program effectiveness, identify opportunities for improvement, and implement solutions that enhance the employee experience and support business objectives. Lead the administration and oversight of US and Canada leave programs, ensuring consistent, timely, and compliant management throughout the employee life cycle. Partner with outsourced leave providers, HR teams, payroll, and other internal stakeholders to administer statutory and company-sponsored leaves, including FMLA, state/provincial leaves, disability, parental, military, and personal leave programs. Oversee leave-related processes, data, reporting, and vendor performance; resolve escalated issues; and provide guidance and education to HR teams and employees to support a consistent and positive leave experience. Lead the annual open enrollment process from planning through execution and post-enrollment activities, ensuring effective communication of plan changes and a seamless experience for employees, HR teams, and vendor partners. Oversee post-enrollment activities, including enrollment reconciliation, eligibility and data validation, vendor file updates, issue resolution, and follow-up communications to ensure accurate and timely implementation of benefit elections. Develop and deliver clear, engaging benefits education and resources throughout the enrollment cycle to promote employee understanding, informed decision-making, and effective utilization of benefits programs. Manage benefits data within the HRIS (Dayforce) to ensure accuracy, consistency, data integrity, and compliance with internal policies and applicable regulations. Conduct regular audits and reconciliation activities to identify and resolve discrepancies, maintain data quality, and ensure accurate benefits administration. Develop and maintain reports and dashboards to monitor program performance, utilization, effectiveness, and total costs, providing insights to support informed decision-making. Oversee vendor file feeds and data integrations, ensuring timely and accurate transmission of benefits data, proactively resolving issues, and partnering with vendors and internal stakeholders to maintain seamless data exchange. Ensure benefits programs comply with applicable US and Canada federal, state/provincial, and local laws and regulations, including ACA, ERISA, FLSA, FMLA, IRS requirements, and other relevant legislation. Monitor legislative and regulatory developments, assess their impact on existing programs and processes, and proactively recommend and implement updates to maintain compliance. Partner with internal stakeholders, external advisors, and auditors to support compliance audits, regulatory reviews, required reporting, and remediation efforts, ensuring timely resolution of identified issues and ongoing adherence to applicable requirements. Collaborate with HR leadership and other departments to ensure benefits and payroll strategies align with Company goals. Provide expert guidance and support to managers and employees on benefits and payroll-related inquiries, ensuring clarity and understanding across the company. Stay informed with industry trends and best practices in total rewards and payroll to ensure the company remains competitive and continues to offer attractive programs. Manage relationships with external vendors related to benefits, payroll, and employee recognition programs, ensuring smooth operations, effective service delivery and continuous improvement of offerings and processes.

What you will do

• Lead the management and administration of employee benefits programs, including health, wellness, and retirement, across the full employee life cycle, ensuring programs are competitive, cost-effective, compliant, and aligned with business objectives. Partner with benefits consultants, carriers, vendors, outsourced leave providers, and field HR teams to evaluate program effectiveness, identify opportunities for improvement, and implement solutions that enhance the employee experience and support business objectives.
• Lead the administration and oversight of US and Canada leave programs, ensuring consistent, timely, and compliant management throughout the employee life cycle. Partner with outsourced leave providers, HR teams, payroll, and other internal stakeholders to administer statutory and company-sponsored leaves, including FMLA, state/provincial leaves, disability, parental, military, and personal leave programs. Oversee leave-related processes, data, reporting, and vendor performance; resolve escalated issues; and provide guidance and education to HR teams and employees to support a consistent and positive leave experience.
• Lead the annual open enrollment process from planning through execution and post-enrollment activities, ensuring effective communication of plan changes and a seamless experience for employees, HR teams, and vendor partners. Oversee post-enrollment activities, including enrollment reconciliation, eligibility and data validation, vendor file updates, issue resolution, and follow-up communications to ensure accurate and timely implementation of benefit elections. Develop and deliver clear, engaging benefits education and resources throughout the enrollment cycle to promote employee understanding, informed decision-making, and effective utilization of benefits programs.
• Manage benefits data within the HRIS (Dayforce) to ensure accuracy, consistency, data integrity, and compliance with internal policies and applicable regulations. Conduct regular audits and reconciliation activities to identify and resolve discrepancies, maintain data quality, and ensure accurate benefits administration. Develop and maintain reports and dashboards to monitor program performance, utilization, effectiveness, and total costs, providing insights to support informed decision-making. Oversee vendor file feeds and data integrations, ensuring timely and accurate transmission of benefits data, proactively resolving issues, and partnering with vendors and internal stakeholders to maintain seamless data exchange.
• Ensure benefits programs comply with applicable US and Canada federal, state/provincial, and local laws and regulations, including ACA, ERISA, FLSA, FMLA, IRS requirements, and other relevant legislation. Monitor legislative and regulatory developments, assess their impact on existing programs and processes, and proactively recommend and implement updates to maintain compliance. Partner with internal stakeholders, external advisors, and auditors to support compliance audits, regulatory reviews, required reporting, and remediation efforts, ensuring timely resolution of identified issues and ongoing adherence to applicable requirements.
• Collaborate with HR leadership and other departments to ensure benefits and payroll strategies align with Company goals.
• Provide expert guidance and support to managers and employees on benefits and payroll-related inquiries, ensuring clarity and understanding across the company.
• Stay informed with industry trends and best practices in total rewards and payroll to ensure the company remains competitive and continues to offer attractive programs.
• Manage relationships with external vendors related to benefits, payroll, and employee recognition programs, ensuring smooth operations, effective service delivery and continuous improvement of offerings and processes.

Education Qualifications

• Bachelor's Degree in Human Resources, Business Administration, Finance, or a related field (Preferred) or
• relevant certifications (e.g., Certified Employee Benefits Specialist (CEBS) (Preferred)

Experience Qualifications

• 4-6 years in benefits, management, with at least 2 years in managerial role. (Preferred)
• 4-6 years in designing, implementing and managing benefits programs within a corporate environment. (Preferred)
• 4-6 years proven ability to work with HRIS systems and data management. (Preferred)
• 4-6 years with regulatory compliance in benefits and, leave programs. (Preferred)

Skills and Abilities

• Expertise in managing employee benefits programs, including health, retirement, wellness and leaves. (High proficiency)
• Knowledge of federal and state regulations affecting benefits, including FLSA, ERISA, ACA, ADA, and IRS regulations. (High proficiency)
• Ability to analyze benefits data and identify trends, discrepancies, and areas for improvement. (High proficiency)
• Ability to manage sensitive and confidential information with a high degree of accuracy and attention to detail. (High proficiency)
• Ability to work effectively with leadership, HR teams, and employees across different departments to align benefits strategies with business needs. (High proficiency)
• Proficiency with Microsoft Office Suite, especially Excel for data analysis and reporting. (High proficiency)
• Experience managing vendor relationships and negotiating contracts for benefits services. (Medium proficiency)
• Communication skills to effectively present benefits and wellness programs to employees and leadership. (Medium proficiency)
• Ability to manage multiple projects and initiatives effectively, ensuring timely execution. (Medium proficiency)
• Ability to manage HRIS data for benefits and generate/analyze reports. (Medium proficiency)

To Staffing and Recruiting Agencies: Our company does not accept unsolicited curriculum vitae’s or applications from agencies. We are not responsible for any fees related to unsolicited curriculum vitae’s or applications and explicitly reserve its right to contact candidates presented in such unsolicited curriculum vitae’s or application.

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, color, national origin, sexual orientation, age, disability or veteran status. Voyant Beauty will consider requests for accommodations due to a disability impacting a qualified employee's ability to perform the essential functions of their position consistent with applicable laws. In addition to federal law requirements, Voyant Beauty complies with applicable provincial and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring placement, promotion, termination layoff, recall, transfer, leaves of absence, compensation and training.