Manager Administration & Operations

FHLB Des Moines; Seattle (WA); On-site; USD 102,000 - 119,000; Full time

Job summary

University of Washington seeks a Manager of Administration & Operations for the Office of Student Academic Success and First Year Pre-Major Program. This role aligns strategies with senior leadership, oversees day-to-day operations, and coordinates cross-campus initiatives to advance student success.

The position manages budgets, HR processes, and program projects, partnering with Academic Affairs, Finance, HR, and IT to ensure compliant, efficient operations.

Qualifications

• Bachelor’s degree in business, accounting, finance, or related field.
• Experience managing daily operations including financial and budget, HR, project and organizational management.
• Strong administrative skills including event planning, marketing and communication, HR, and project management.

Responsibilities

• Provide leadership and oversight for day-to-day administrative and operational functions supporting OSAS/FYPP.
• Independently manage a broad range of operational activities and advise unit leadership on administrative matters.
• Lead implementation of strategic priorities established by the AVC and leadership team and coordinate operational activities.
• Develop, implement, and evaluate administrative processes, workflows, and procedures to improve efficiency and service delivery.
• Interact with campus partners (Academic Affairs, Finance, HR, Procurement, Facilities, IT, Advancement) as primary administrative liaison.
• Coordinate planning and execution of leadership meetings, retreats, UW Bothell Data Summit, and other initiatives.
• Manage administrative aspects of recruitment, hiring, onboarding, and organizational changes with HR.
• Maintain systems for records management, internal communications, documentation, and compliance.

Skills

Budget management

Financial analysis

Administrative skills

Event planning

Communication

Education

Bachelor's degree in business, accounting, finance, or related field

Master’s degree in business, accounting, finance or related field

Tools

Workday

Job description

Job DescriptionThe Office of Student Academic Success and First Year Pre-Major Program (OSAS/FYPP) has an outstanding opportunity for a Manager of Administration & Operations to join their team.About this Opportunity:Reporting to the Associate Vice Chancellor & Dean for Student Academic Success, the Manager of Administration & Operations is responsible for providing strategic alignment across the OSAS/FYPP portfolio, supporting the daily experience and moving the unit towards long term goals and outcomes. This role provides scale and operational clarity for the leadership team (LT) and the Associate Vice Chancellor & Dean (AVC). This role is the liaison for OSAS/FYPP to various offices on campus and within the tri-campus for all administrative and budget matters.Key Responsibilities:Operations & Administration (40%)Provide leadership and oversight for day-to-day administrative and operational functions supporting OSAS/FYPP. Independently manage a broad range of operational activities and serve as a key advisor to unit leadership regarding administrative and organizational matters.Lead implementation of strategic priorities established by the AVC and leadership team and coordinate operational activities necessary to achieve unit goals.Develop, implement, and evaluate administrative processes, workflows, and operational procedures that improve efficiency, effectiveness, and service delivery.Analyze operational needs, identify challenges, and develop recommendations and solutions that support organizational effectiveness.Interpret and apply university policies, procedures, and guidelines related to administrative operations and provide guidance to staff and leadership regarding implementation and compliance.Serve as the primary administrative liaison between OSAS/FYPP and campus partners including Academic Affairs, Finance, Human Resources, Procurement, Facilities, Information Technology, and Advancement.Coordinate planning and execution of leadership meetings, retreats, the annual UW Bothell Data Summit, and other administrative initiatives.Manage administrative aspects of recruitment, hiring, onboarding, and organizational changes in collaboration with Human Resources.Maintain systems and processes supporting records management, internal communications, documentation, and compliance requirements.Coordinate administrative and operational support for unit events, programs, and initiatives.Provide direct administrative support to the AVC including management of sensitive communications, coordination of high-priority initiatives, and resolution of operational issues.Program Operations & Project Management (30%)Provide leadership for operational and strategic initiatives that advance student success and support organizational priorities. Projects frequently involve coordination across multiple departments, schools and stakeholders on campus and tri-campus strategic initiatives.Lead planning, coordination, implementation, and assessment of programs, projects, and strategic initiatives for OSAS.Develop project plans, timelines, deliverables, performance measures, and communication strategies to ensure successful execution.Monitor project progress, identify risks and barriers, and implement solutions to support project success.Translate organizational goals into actionable work plans, timelines, and measurable outcomes.Conduct research, data analysis, and assessment activities to inform decisions, evaluate effectiveness, and support continuous improvement.Coordinate work across Academic Affairs and campus partners to ensure timely completion of project objectives and alignment with institutional priorities.Develop reports, dashboards, and presentations that communicate project outcomes and organizational performance.Facilitate collaboration among stakeholders and serve as a resource on operational and programmatic initiatives.Budget & Fiscal Management (20%)Administer and monitor financial resources supporting OSAS/FYPP operations and strategic priorities. Provide fiscal analysis, forecasting, and budget management in support of informed decision-making and responsible stewardship of university resources.Independently administer the annual operating budget for OSAS/FYPP and support long-range financial planning activities.Develop financial projections, monitor expenditures, analyze trends, and identify budget risks and opportunities.Prepare budget analyses and recommendations to support leadership decisions regarding resource allocation and operational priorities.Review and reconcile financial activity, process budget adjustments, and ensure accuracy of fiscal records.Monitor grant-related spending and financial activity to ensure compliance with sponsor and university requirements.Maintain tracking and reporting of financial commitments, expenditures, and budget performance.Interpret and apply university fiscal policies and advise staff and leadership regarding appropriate fiscal practices and compliance requirements.Manage complex financial transactions involving scholarships, student support funds, grants, contracts, and other specialized funding activities.Other Duties as Assigned (10%)Represent OSAS/FYPP on campus committees, workgroups, and special projects.Contribute to process improvement, planning, and organizational effectiveness initiatives within Academic Affairs.Perform other duties as assigned by the Director of Finance & Operations and/or the Associate Vice Chancellor & Dean.Required Qualifications:To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.Minimum Qualifications:Bachelor's degree in business, accounting, finance, or related fieldAt least 5 years of experience in managing the daily operations of a similar organization to include financial and budget, human resources, project, contract and organizational management or related.Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.Additional Qualifications:Demonstrated experience with budget management and financial analysis.Demonstrated administrative skills to include event planning, marketing and communication, human resources, project management, etc.Ability to develop effective working relationships among staff, faculty, students, and members of the community.Excellent time management and organizational skills with a high degree of accuracy and attention to detail.Effective and professional oral and written communication skills.Demonstrated ability to prioritize competing demands and follow-through effectively.Demonstrated ability to work independently and with initiative and creativity.Desired Qualifications:Master’s degree in business, accounting, finance or related field.Experience with Workday.Knowledge of university administrative systems and human resources.Previous experience working in higher education setting.Demonstrated reporting and analysis skills to inform evidence-based decision makingCompensation, Benefits and Position DetailsPay Range Minimum:$102,192.00 annualPay Range Maximum:$119,220.00 annualOther Compensation:-Benefits:For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/Shift:First Shift (United States of America)Temporary or Regular?This is a regular positionFTE (Full-Time Equivalent):100.00%Union/Bargaining Unit:Not ApplicableAbout the UWWorking at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.Our CommitmentThe University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail] .Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .