Management Company Operations Specialist

Petra Funds Group; Boston (MA); Hybride; USD 130 000 - 180 000; Plein temps

Avantages offerts par ce poste

Health insurance

HSA contributions

401k match

Flexible PTO

Hybrid work

Résumé du poste

Petra Funds Group is seeking a Management Company Operations Specialist to support the management company finance team across intercompany settlement, portfolio company billing, and accounts payable processes. The role is full‑time with a preference for Boston or East Coast candidates and requires availability during U.S.

Eastern business hours. You will monitor intercompany balances, issue invoices, manage collections, and keep balance sheet accounts current with full supporting documentation.

Qualifications

• 5-10 years in accounts payable, billing, or intercompany settlement in financial services or similar.
• Hands-on NetSuite experience including vendor and entity maintenance and reporting.
• Ownership of balance sheet accounts with reconciling movement explanations.
• Experience building AR aging reports and driving collections to resolution.
• Strong Excel skills for reconciling detailed data to summaries.
• Experience issuing invoices with full supporting documentation.
• Familiarity with W-9/W-8 and 1099 preparation.

Responsabilités

• Monitor intercompany balances and prepare supporting detail for each balance.
• Prepare and issue intercompany invoices and manage settlements quarterly or as directed.
• Own intercompany and receivable accounts on the balance sheet with current, explained balances.
• Maintain schedules tracing invoiced balances to transactions and GL.
• Prepare portfolio company invoices for reimbursable fees quarterly or as directed.
• Issue invoices to portfolio companies and maintain supporting documentation.
• Maintain AR aging reports across portfolio company and fund balances.
• Own end-to-end collections, follow up with contacts, and pursue open items.
• Drive AR balances down quarter over quarter and prevent unbilled activity.
• Reconcile billed amounts to expense detail and recorded receivables.
• Prepare vendor/entity records in NetSuite and AP platform.
• Allocate invoices for payment and submit for approval.
• Maintain vendor tax data and prepare annual 1099 population.

Connaissances

Accounts payable

Intercompany settlement

NetSuite

Excel

Balance sheet reconciliation

Collections

Vendor tax documentation

Communication

Outils

NetSuite

Description du poste

Petra Funds Group is a single source provider for the fund administration and fund infrastructure needs of Private Equity and Debt Funds. At Petra, we enable fund managers to focus on the tasks that add the most value to their businesses and leave the rest to us.

Petra is made up of highly experienced professionals across the US and Europe. In a business where accuracy and timeliness are paramount, having a deep bench who have spent years working inside of asset managers is what truly differentiates us.

Our foundation is built on trust, experience, and uncompromising accuracy. Our people are experts. We work collaboratively. We are relentless in our process and put attention to detail first.

What You Will Do

The Management Company Operations Specialist is a full‑time, dedicated resource supporting the management company finance team across recurring intercompany settlement, portfolio company billing, and accounts payable processes. The role executes these processes accurately and on schedule, taking day‑to‑day direction from a single point of contact in Corporate Finance. Location is open, with a preference for candidates in Boston or elsewhere on the East Coast; availability during U.S. Eastern business hours is required.

Responsibilities

• Monitor intercompany balances between the management company and the funds, identifying amounts due and preparing the supporting detail behind each balance
• Prepare and issue intercompany invoices and facilitate the settlement process through to cash movement, on a quarterly cycle or as directed
• Own the intercompany and receivable accounts on the management company balance sheet, keeping every balance supported, current, and explainable at any point in the quarter
• Maintain schedules that trace every invoiced balance to the underlying transaction‑level detail and to the general ledger
• Prepare portfolio company invoices for reimbursable professional fees and travel expenses, and for monitoring and other ancillary fees, for internal review prior to issuance, on a quarterly cycle or as directed
• Issue approved invoices to portfolio companies and maintain complete supporting documentation for each
• Maintain accounts receivable aging reports across portfolio company and fund balances
• Own the collections process end to end, including direct follow‑up with portfolio company and fund contacts, escalation of past‑due balances, and pursuit of open items through to resolution
• Own the outcome, not just the report: drive outstanding accounts receivable balances down quarter over quarter and prevent unbilled activity from accumulating
• Reconcile billed amounts to the underlying expense detail and to recorded receivable balances
• Prepare new and updated vendor and other entity records in NetSuite and in the accounts payable platform
• Allocate invoices for payment within the accounts payable platform and submit them for approval
• Obtain and maintain vendor W‑9 and W‑8 documentation
• Maintain vendor tax data throughout the year and prepare the annual 1099 population for review and filing

Qualifications

• 5-10 years of experience in accounts payable, billing, or intercompany settlement, ideally within financial services, private equity/alternative investments, or professional services
• Hands‑on NetSuite experience required, including the reimbursable expense module, vendor and entity record maintenance, transaction entry, and reporting
• Demonstrated ownership of balance sheet accounts, including reconciliation and explaining period‑over‑period movement
• Experience building and maintaining accounts receivable aging reports, with a track record of driving collections to resolution
• Strong Excel skills, including reconciling detailed transaction populations to summary balances
• Experience preparing and issuing invoices (intercompany, portfolio company, or client‑facing) with full supporting documentation
• Familiarity with vendor tax documentation (W‑9/W‑8) and annual 1099 preparation
• Clear written and verbal communication skills, with experience representing a firm professionally in direct contact with external stakeholders
• Ability to work independently against a recurring calendar (monthly or quarterly close) with limited supervision

Salary Range

At Petra Funds Group, we are committed to transparency and equity in our hiring practices. The compensation range for this position is $130,000 - $180,000 per year. This range represents the base salary only. Actual pay will depend on factors such as qualifications, experience, and skills.

How We Care

We believe people do their best work when they feel supported — personally and professionally. That’s why we offer a comprehensive benefits package that reflects our commitment to your well‑being.

• 90% covered medical, dental, and vision insurance premiums to help you stay healthy without financial strain.
• Fully funded Health Savings Account (HSA) employer contributions up to the IRS maximum — available to employees enrolled in our high‑deductible health plan. *
• 401(k) employer match at 100% of your contributions up to 5% of compensation, with immediate vesting, so you start building long‑term savings right away.
• Flexible paid time off to recharge, travel, or take care of what matters most.
• Generous holiday calendar to ensure you have time to rest, reflect, and celebrate throughout the year.
• Hybrid work environment that offers flexibility and supports work‑life balance.
• Funded amount is prorated for new hires.

What We’re Proud Of

We’re proud of many milestones, but we’re especially honored by the recognition we’ve received for our workplace experience:

• Certified Great Place to Work®, based on direct feedback from our employees about trust and overall culture.
• Fortune Best Medium Workplaces™ and Best Financial Services & Insurance Workplaces™, highlighting our commitment to building an environment where people thrive.