Management & Budget Specialist

Socket.dev; Arlington (VA); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Retirement plan

Tuition reimbursement

Commuter subsidies

Job summary

Arlington County DHS's Aging and Disability Services Division seeks a seasoned Management and Budget Specialist to lead its $30 million budget and financial operations. You will coordinate budget development, monitor allocations, and ensure compliance with county, state, and grant requirements to safeguard resources.

The ideal candidate brings a finance- or public administration background, strong analytical skills, and experience with grants, reporting and internal controls to support ADSD

Qualifications

• Bachelor's degree in Finance, Public Policy, Public Administration, Economics, or a related field.
• Experience in the finance, planning and administration of publicly funded programs or transferable skills.
• Strong analytical and communication skills.

Responsibilities

• Coordinate annual budget development for a $30 million division with leadership and stakeholders.
• Monitor funding allocations, GL activity, expenditures and revenues for budget impact.
• Oversee accounts receivable and payable ensuring timely, compliant transactions.
• Prepare federal/state/grant financial reports and compliance documentation.
• Develop and improve fiscal policies, procedures, and internal controls.
• Support cross-program fiscal projects requiring coordination across teams.
• Oversee position control, salaries, vacancies and funding alignment.
• Conduct mid-year and third-quarter financial analyses and risk assessments.
• Lead year-end closeout activities including carryovers and deferrals.
• Develop understanding of ADSD programs to align budgeting with programmatic priorities.

Skills

Budget development

Financial analysis

Financial reporting

Grant management

Internal controls

Stakeholder coordination

Education

Finance degree

Public Policy degree

Public Administration degree

Economics degree

Tools

Excel

Accounting software

General ledger systems

Job description

The Department of Human Services (DHS), Aging and Disability Services Division (ADSD), is seeking a seasoned Management and Budget Specialist to serve as the division’s fiscal lead, overseeing its $30 million budget and financial operations. This position will manage all aspects of the budget development and implementation cycle, coordinate grant review, processing, monitoring, and reporting, and oversee daily fiscal operations to ensure the division’s resources are managed accurately, efficiently, and in compliance with County, state, federal, and grant requirements.

Arlington County DHS is committed to delivering client services in an effective, equitable, respectful, and trauma-informed manner. Our staff is dedicated to ensuring our clients are approached, engaged and cared for in ways that demonstrate competency, sensitivity and awareness of factors which impact the client experience including but not limited to: cultural identity, gender, racial, and ethnic diversity, religious/spiritual ascription, physical capability, cognitive and literacy levels, sexual orientation, and linguistic needs.

Responsibilities

Specific duties include:

• Coordinating the development of the division’s annual $30 million budget in collaboration with program leadership and key stakeholders, ensuring compliance with County deadlines, policies, procedures, and budget guidance;
• Facilitating budget implementation by monitoring and tracking authorized funding allocations, chart of accounts, general ledger (GL) activity, expenditures, revenues, and projected financial needs;
• Managing and overseeing accounts receivable and accounts payable operations, ensuring transactions are accurate, timely, appropriately documented, and compliant with applicable requirements;
• Analyzing complex financial data and preparing accurate and timely federal, state, grant, and internal financial reports, including required grant expenditure and revenue reporting;
• Assisting in the development, implementation, and continuous improvement of fiscal policies, procedures, internal controls, and business processes to strengthen financial accountability and operational efficiency;
• Managing and supporting special fiscal and administrative projects as assigned, including financial analyses and initiatives requiring coordination across programs and stakeholders;
• Overseeing and reconciling position control activities, ensuring personnel budgets, position funding, salaries, vacancies, and related financial information are accurately reflected and aligned with authorized funding;
• Conducting comprehensive mid-year and third-quarter financial analyses, including expenditure and revenue projections, variance analysis, identification of emerging fiscal risks, and recommendations to ensure the division remains within its authorized budget;
• Leading and completing fiscal year-end closeout activities, including the review and processing of carryovers, accruals, deferrals, revenue, expenditures, and other required year-end adjustments; and
• Developing and maintaining a strong understanding of ADSD programs, services, funding sources, and operational needs to ensure financial planning, budgeting, analysis, and recommendations effectively support the division’s programmatic priorities and client service delivery.

The ideal candidate will be team focused with strong interpersonal, organizational and time management skills.

Qualifications

Minimum Qualifications:

• Bachelor's degree in Finance, Business, Public Policy, Public Administration, Economics or a related field and
• Considerable experience in the finance, planning and administration of publicly funded programs or reasonably transferable skills.

Substitution: Additional education may be substituted for some of the experience. Additional experience may be substituted for education on a year-for-year basis.

Desirable Qualifications:Preference may be given to applicants with experience in one or more of the following:

• Proven experience working with technical budgets, accounting, and financial analysis;
• Experience in accounts receivable and payable;
• Experience in contract management;
• Excel skills (including pivot tables and other advanced features); and/or
• Experience in governmental/non-profit accounting or procurement activities.

Special Requirements

A pre-hire background check will be made on all candidates who are selected for employment. It may include checks of the following: Statement of Economic Interest (Financial Disclosure), criminal record, driving record, education, professional licensure, and credit history. You will be required to sign a release authorizing the County to obtain your background information.

Applicant must possess, or obtain by time of appointment, a valid motor vehicle operator's license from the applicant's place of residence or willingness to use alternative modes of transportation. The applicant must authorize Arlington County to obtain, or the applicant must provide a copy of the applicant's official state/district driving record. An offer of employment may be contingent upon a favorable review of the applicant's driving record.

Completion of the Commonwealth of Virginia Statement of Economic Interest form will be required of the successful candidate upon hire and annually thereafter.

Additional Information

Work hours: In-person, Monday - Friday, 8:00 am to 5:00 pm, with flexibility and telework options pending supervisor approval.

This position is eligible for County government employee benefits that include health, dental, vacation and sick leave, commuter transportation subsidies, tuition reimbursement, as well as a generous retirement plan.

Arlington County is committed to advancing diversity, equity, access, and inclusion across all our services, activities, and programs.