MANAGEMENT ASSOCIATE

State of Maryland; Maryland; On-site; USD 48,000 - 75,000; Full time

Job summary

The State of Maryland seeks a Management Associate at Cheltenham Youth Detention Center to provide managerial and administrative support to the Superintendent and leadership team. Responsibilities include drafting routine and complex correspondence, reviewing documents for signature, and maintaining the Superintendent's calendar to ensure smooth operations at the facility.

Minimum qualifications include a high school diploma and five years of secretarial or clerical experience; strong MS Office

Qualifications

• High school diploma or equivalent required.
• Five years of secretarial or clerical experience with typing duties.
• Proficiency in Microsoft Office; FMIS experience preferred.

Responsibilities

• Compose routine and complex correspondences for the Superintendent.
• Review reports for completeness and accuracy before signature.
• Maintain calendar and manage appointments for the Superintendent.
• Answer calls and emails, providing information on agency operations.

Skills

Secretarial experience

Typing speed

Office coordination

Education

High school diploma or GED

Tools

FMIS

Microsoft Office

Job description

Introduction

This recruitment is limited to current Department of Juvenile Services employees only.*

GRADE

ASTD13

LOCATION OF POSITION

DJS- Cheltenham Youth Detention Center

11003 Frank Tippett Road

Cheltenham, MD 20623

Main Purpose of Job

Join Us in Making a Difference at DJS! The Maryland Department of Juvenile Services (DJS) is dedicated to transforming young lives, creating safer communities, and fostering equitable systems. We are seeking passionate individuals for our Management Associate role, so join our team and make a meaningful impact on youth and the community at DJS! The main purpose of the Management Associate position is to provide managerial and administrative support services to the Superintendent and management staff of Cheltenham Youth Detention Center. This position operates directly as the personal and confidential Associate to the Superintendent who is the chief executive for Cheltenham Youth Detention Center. The Community Resources Placement Coordinator works collaboratively with youth, families, providers, courts, and community partners to promote treatment stability, reduce unnecessary detention and placement disruptions, and support positive youth outcomes through individualized placement planning and continuity of care.

Some key responsibilities of this position may include, but not be limited, to the following:

• Compose correspondences dealing with routine and complex subject matters.
• Examines, checks, and verifies complex reports and correspondences for completeness, propriety, adequacy, and accuracy for the Superintendent's signature.
• Maintains schedule of appointments and calendar for the Superintendent.
• Answers and screens telephone calls, emails, etc., answering questions and providing information to callers regarding laws, rules, regulations, operations and procedures governing the agency's and/or facility operations.

Minimum Qualifications

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes

• Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
• Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

Desired Or Preferred Qualifications

• At least two years of experience working with Microsoft Office Suite (i.e., Word, Excel (tracking), Publisher, PowerPoint, Access Adobe: Illustrator, Photoshop, InDesign, Acrobat, Prezi Presentation).
• At least one year of experience using the State's Financial Management Information System (FMIS) and working with a budget and/or procurement
• At least two years of experience working for a senior-level administrator or executive.
• At least one year of experience developing, editing, and facilitating technical writing and style standards for documentation

LIMITATIONS ON SELECTION

This recruitment is limited to current Department of Juvenile Services employees only.

Special Requirements

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

Bilingual applicants and people with disabilities are welcome to apply for all recruitments.

Candidates with lived experience relating to the criminal/juvenile legal system are encouraged to apply.

We welcome experienced professionals transitioning from federal service to explore rewarding career opportunities.