Management Analyst III

Commonwealth of Massachusetts; Westborough (MA); Hybrid; USD 80,000 - 120,000; Full time

Job summary

The Commonwealth of Massachusetts, Department of Mental Health, is seeking a Management Analyst III to coordinate and oversee Non-POS Accounts Payable activities in Westborough. You will supervise staff, ensure accurate payments, and maintain compliant financial records.

Responsibilities include preparing financial reports, supporting annual spending plans, and implementing standardized operational practices to improve efficiency across the division.

Qualifications

• Knowledge of supervisory principles, practices, and techniques.
• Knowledge of work simplification methods and operational efficiency.
• Knowledge of general report-writing methods and financial reporting practices.
• Ability to interpret, explain, and apply laws, rules, regulations, policies, procedures, specifications, standards, and guidelines.
• Ability to analyze financial and operational data, draw conclusions, and make sound recommendations.
• Strong organizational, communication, problem-solving, and leadership skills.
• Ability to exercise discretion in handling confidential information.
• Ability to manage competing priorities and coordinate multiple projects effectively.

Responsibilities

• Supervise the daily operations of Non-POS Accounts Payable activities, including staff assignments, workflow, and payment processing.
• Ensure compliance with DMH policies, Massachusetts Comptroller's Office requirements, and other applicable regulatory guidelines.
• Oversee records management and ensure appropriate supporting documentation is maintained in electronic filing systems.
• Review employee reimbursements entered into HRCMS for accuracy, appropriate approvals, and supporting documentation.
• Monitor office equipment leases and automatic payment processing to ensure timely and accurate payments.
• Assist with the development and implementation of annual spending plans.
• Maintain and update financial databases, budget records, and expense-reporting spreadsheets.
• Provide daily supervision, direction, and support to assigned employees.
• Promote accountability, teamwork, and continuous improvement.
• Performs other related duties as required.

Skills

Supervisory principles

Work simplification

Financial reporting

Policy interpretation

Data analysis

Leadership

Confidentiality

Prioritization

Education

Bachelor's degree in business/public administration

Job description

An Official website of the Commonwealth of Massachusetts

Job Description - Management Analyst III (260007JO)

Job Description

Management Analyst III - ( 260007JO )

Description

The Massachusetts Department of Mental Health (DMH) is seeking a qualified and motivated Management Analyst III to coordinate and oversee Accounts Payable activities within the Management and Budget Division in Westborough.

This position is responsible for the daily supervision of assigned staff and the administration of Non-POS (Purchase of Services) Accounts Payable operations. The successful candidate will provide financial and budgetary oversight, coordinate projects, prepare and distribute financial reports, and support the development and implementation of standardized operational practices and procedures.

The Management Analyst III serves as a key resource and liaison to Area managers and internal departments, ensuring effective communication, sound financial management, operational efficiency, and compliance with applicable Department policies and regulations.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Supervise the daily operations of Non-POS Accounts Payable activities, including staff assignments, workflow, and payment processing.
• Ensure compliance with DMH policies, Massachusetts Comptroller's Office requirements, and other applicable regulatory guidelines.
• Oversee records management and ensure appropriate supporting documentation is maintained in electronic filing systems.
• Review employee reimbursements entered into HRCMS for accuracy, appropriate approvals, and supporting documentation.
• Monitor office equipment leases and automatic payment processing to ensure timely and accurate payments.
• Assist with the development and implementation of annual spending plans.
• Maintain and update financial databases, budget records, and expense-reporting spreadsheets.
• Provide daily supervision, direction, and support to assigned employees.
• Promote accountability, teamwork, and continuous improvement.
• Performs other related duties as required.

Required Qualifications:

• Knowledge of supervisory principles, practices, and techniques.
• Knowledge of work simplification methods and operational efficiency.
• Knowledge of general report-writing methods and financial reporting practices.
• Ability to interpret, explain, and apply laws, rules, regulations, policies, procedures, specifications, standards, and guidelines.
• Ability to analyze financial and operational data, draw conclusions, and make sound recommendations.
• Strong organizational, communication, problem-solving, and leadership skills.
• Ability to exercise discretion in handling confidential information.
• Ability to manage competing priorities and coordinate multiple projects effectively.

Preferred Qualifications:

• Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing Fiscal Services operations.
• Familiarity with fiscal policies and regulatory requirements established by the Area, Department of Mental Health (DMH), Office of the State Comptroller, Division of Administration and Finance, Office of the State Treasurer, Office of the State Auditor, Executive Office of Health and Human Services (EOHHS), and Operational Services Division (OSD).
• Experience interpreting and applying fiscal policies, procedures, and regulatory requirements in a financial or administrative environment.
• Experience with financial operations, accounts payable, budget monitoring, expenditure analysis, and fiscal reporting.
• Supervisory experience, including staff development, workflow coordination, and operational oversight.
• Given the population served, bilingual or multilingual fluency is preferred.

DMH Mission Statement:

The Department of Mental Health assures and provides access to services and supports to meet the mental health needs of individuals of all ages, enabling them to live, work and participate in their communities. The Department establishes standards to ensure effective and culturally competent care to promote recovery. The Department sets policy, promotes self-determination, protects human rights and supports mental health training and research.

Pre-Offer Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext.4

Qualifications

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional experience in work simplification, management analysis, program analysis, methods analysis, economic analysis, fiscal analysis, financial analysis, budget analysis, program administration, or program management or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

• I. A Bachelor's degree with a major in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of two years of the required experience.*
• II. A Graduate degree with a major in business administration, budget management, public administration, industrial engineering or industrial management may be substituted for a maximum of three years of the required experience.*
• III. A Bachelor's degree or higher degree with a major other than in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of one year of the required experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Educational substitutions will be permitted for a maximum of three years of the required experience.

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

An Equal Opportunity / Aff Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

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Potentially Eligible for a Hybrid Work Schedule : Yes

Bargaining Unit : 06-NAGE - Professional Admin.

Confidential : No

Potentially Eligible for a Hybrid Work Schedule : Yes