Management Analyst (Fleet & Family Readiness)

Commander, Navy Installations Command (DON); Washington (District of Columbia); On-site; USD 122,000 - 158,000; Full time

Job summary

Commander, Navy Installations Command in Washington, DC is seeking a Management Analyst to support the Senior Executive Service N9 FFR Director. The role involves coordinating calendars, briefs, and communications for high-level meetings across CNIC regions and installations.

You will develop official documents, manage travel and events, handle confidential tasks, and provide data-driven recommendations to improve program efficiency. Requires security clearance and federal experience.

Qualifications

• Five+ years analyzing administrative operations and recommending improvements.
• Ability to coordinate executive actions for senior leaders (SES level).
• Knowledge of CNIC, DoW policies, and Federal guidelines.

Responsibilities

• Develops and manages the FFR Director's daily and long-range calendar.
• Evaluates meetings and coordinates pre-brief requirements for staff involvement.
• Drafts official communications and briefing materials per Navy policies.
• Coordinates staff for speeches, papers, and briefings for Director's use.
• Plans travel, itineraries, and travel vouchers for Director's trips.
• Oversees office logistics, IT equipment, and supplies within the N-Code.
• Responds to Congressional inquiries and external taskings with timely information.
• Develops data-driven recommendations to improve CNIC FFR programs and services.

Skills

Analytical skills

Management analysis

Executive coordination

Briefings & presentations

Communications

Interpersonal skills

Project management

MS Office

Tools

Microsoft Office

Job description

Summary

Position is assigned to the Fleet & Family Readiness N9 Front Office; Commander, Navy Installations Command; Washington, DC. Serves as a Management Analyst to the Senior Executive Service N9 FFR Director, responsible for providing overall coordination and operational support within CNIC N9 including regional and installation activitiesthat comprises over $2 billion per year in operating resources, including Appropriated and Non-appropriated funds for 10 regions and 71 installations.

Location

Washington Navy Yard, DC

Compensation

• $121,785 – $158,322 per year
• Pay scale and grade: NF 5
• Promotion potential: None

Work Schedule and Travel

• Full-time
• Occasional travel – less than 10% may be required.

Appointment Type

Permanent

Occupations and job series

• 0343 Management And Program Analysis

Supervisory Status

No

Federal service type

This job is in the Competitive Service

Union represented

No

Drug test

No

Security clearance

Secret

Position sensitivity and risk

Noncritical-Sensitive (NCS)/Moderate Risk Jobs require a background check and some require a security clearance. The type depends on the job.

Background check type

• Suitability/Fitness

Financial disclosure required

No

Some jobs require financial disclosure to identify conflicts of interests.

Announcement number

27-13104870

Control number

890909400

Conditions of employment

• Must be a U.S. citizen and possess or be able to obtain a Secret security clearance.
• Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required.
• Must pass all applicable records and background check.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.

Duties

• Develops, maintains, and manages the complex daily and long-range operational calendar of the FFR Director.
• Autonomously evaluates and determines key meetings, briefings, and conferences the FFR Director should attend, coordinates pre-brief requirements, and identifies required staff elements to be involved.
• Develops official communications, preparatory materials, and administrative documents for the FFR Director, ensuring compliance with the Navy Correspondence Manual and CNIC policy.
• Tasks specific staff and organizational elements responsible for researching, developing, and preparing documents, speeches, position papers and briefings for the Director’s use in meetings, briefings, and social functions.
• Coordinates all aspects of the FFR Director’s trips; makes travel arrangements, prepares itineraries, verifies/ensures proper administrative details, and prepares travel vouchers upon completion of trips.
• Manages the logistical requirements of front-office hosted events and meetings.
• Screens telephone calls and office visitors, personally resolving administrative inquiries, taking accurate messages, or routing complex matters to the appropriate FFR HQ Program Directors.
• Serves as the primary coordinator for all office logistics, office supplies, and Information Technology (IT) equipment inventory/maintenance within the N-Code.
• Initiates, develops, recommends, and implements common business approaches in coordination with customers to improve CNIC program efficiency and effectiveness.
• Serves as the primary administrative and strategic onboarding/offboarding liaison with Command and Staff and NAF HR.
• Serves as a subject matter expert and strategic advisor for all FFR programs.
• Provides authoritative policy and guidance interpretation in support of FFR program managers for planning, designing, conducting, analyzing, and reporting business and operations for programs.
• Performs programmatic tasks of a highly confidential or sensitive nature, such as receiving, appropriately routing, and providing timely responses to Congressional inquiries and taskings from Department of the Navy (DON), Office of the Secretary of War (OSW), foreign governments, and outside agencies.
• Identifies, initiates, and coordinates complex management studies and reviews, particularly those with wide or significant effect on command structure, policies, and processes, where the boundaries of the studies may be broad.
• Coordinates substantive data collection, consolidation, and follow-on analysis within HQ, throughout CNIC regions and installations, and externally with other services, in response to higher level authority (e.g., DON, OSW) requests.
• Uses analytical techniques to investigate trends, discover new insights, and develop data-driven recommendations for assigned projects.
• Manages, tracks, and reports on ongoing and future actions, activities, projects, and initiatives requiring FFR Executive involvement.
• Utilizes latest version of DON and/or DoW tasker management software to assign and track program taskers delegated to N9 Front Office.
• Analyzes and recommends administrative and/or management process improvements that have a direct, long-range impact on the delivery of CNIC FFR programs and services.
• Performs complex analysis on a wide variety of special and recurring projects/assignments that cross program lines working in support of N9 staff which has significant impact on the operation of FFR.
• Researches potential impact of proposed/passed legislation, policies, and procedures.

Qualifications

Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.

A qualified candidate must possess the following:

• Five years or more of progressively responsible, specialized experience independently analyzing administrative operations to recommend procedural improvements, and coordinating executive-level actions for a senior leader (e.g. SES member, flag/general officer, or equivalent corporate executive).
• Knowledge of management and analysis concepts, principles, and techniques sufficient to enable participation as a professional peer within the Command and with functional and program managers across the enterprise, within Navy, and DoW.
• Knowledge of CNIC and FFR programs, goals, and objectives, sufficient to provide expert guidance in the development and execution of CNIC and FFR objectives.
• Knowledge of CNIC, Navy, DoW, and Federal policies, statutes, and requirements governing FFR programs and operations.
• Knowledge of emerging management initiatives, which will dramatically change the way the US Government conducts its business.
• Knowledge of qualitative and quantitative methods, tools, techniques, and indicators for the assessment, evaluation, and improvement of complex management processes and FFR operations.
• Knowledge of the sequence and timing of key program events and milestones.
• Knowledge of organizational relationships and key administrative support functions within CNIC, Navy, and DoW.
• Knowledge of and skill in applying analytical and evaluative methods and techniques to issues concerning the efficiency and effectiveness of FFR support functions.
• Skill in planning, scheduling, and conducting projects to evaluate and recommend ways to improve work operations in a program or support setting.
• Skill in developing, selecting, and applying a wide range program analysis techniques that enable the incumbent to plan and direct analysis projects encompassing a wide variety of interrelated but distinct business, financial, resource, and managerial issues.
• Skill working effectively with various levels and echelons of management and employees.
• Skill in the use of computer applications and a variety of software including Microsoft Office Suite (e.g. PowerPoint, Word, Excel, Outlook including calendars).
• Skill in organizing and delivering briefings in order to effectively represent the organization on pertinent issues.
• Skill in interpersonal communication sufficient to work through complicated and controversial issues, assist uncooperative contacts, and respond timely to customer needs.
• Ability to interpret and apply CNIC, Navy, and DoW program policies.
• Ability to plan, organize, and develop projects, and negotiate effectively with management to accept and implement recommendations where proposals involve substantial resources, require extensive changes in established concepts and procedures, or may be in conflict with previous programming actions.
• Ability to identify and analyze problems, weigh relevance and accuracy of information, generate and evaluate alternative solutions, and make timely and effective recommendations.
• Ability to critically evaluate issues to analyze and identify root causes of problems, and develop, recommend or choose, as applicable, courses of action that balance the interests of the mission and stakeholders.
• Ability to manage competing priorities under strict deadlines, while maintaining a high level of attention to detail.
• Ability to exercise tact and diplomacy in coordinating visits and greeting senior executives from inside and outside the Government.
• Ability to communicate effectively both orally and in writing.

Education

This position does not have a positive education requirement.

Additional information

Salary is dependent on experience and/or education.

Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee’s eligibility to work in the United States. Salary is dependent on experience and/or education.

This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate.

For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Equity, Diversity & Inclusion

DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may need reasonable accommodation(s) should email their request to [e-mail] to ensure proper consideration is given.