MANAGEMENT ANALYST

Neighborhood House Association; San Diego (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Neighborhood House Association in San Diego seeks an analyst to perform moderately difficult statistical and management analyses supporting administrative functions. You will analyze records, prepare worksheets, and develop tracking systems while advising management on project progress and data flows across departments.

Ideal candidates hold a related Bachelor's degree and at least 3 years' experience in complex financial, statistical and program analyses with strong Excel and communication

Qualifications

• Bachelor's degree in Public or Business Administration, Early Childhood Education, or related field.
• At least 3 years of progressively responsible experience performing complex financial, statistical and program analyses.
• Proficiency with Excel and data management software.
• Knowledge of nonprofit budgeting and financing laws/regulations.
• Strong written and oral communication skills.

Responsibilities

• Analyze records and documents for the assigned program.
• Prepare worksheets and records to administer the program.
• Develop and update administrative and project tracking systems.
• Advise management and staff on project progress.
• Coordinate systems needs with IS to improve information flow.
• Interpret and explain program/funding provisions and regulations.
• Prepare regular and special reports for management and committees.
• Research and recommend policies and procedures; assist in training.

Skills

Analytical thinking

Data analysis

Excel proficiency

Education

Bachelor's degree in Public/Business Admin or related field

Tools

Excel

Databases

Statistical software

Job description

POSITION PURPOSE:

Under direction of the Area Director, performs moderately difficult statistical and management analyses in support of the administrative functions of the assigned department or program; performs responsible analyses which support functions, projects, programs and initiatives in program administration and implementation.

EXAMPLES OF ESSENTIAL DUTIES:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

• Analyzes records and documents;
• Prepares worksheets and related records to administer assigned program;
• Develops, maintains and updates a variety of administrative and project tracking systems;
• Consults with and advises management and staff on project progress;
• Coordinates systems needs with Information Systems Department to establish a more efficient information flow;
• Interprets and explains program and/or funding agency provisions, rules, regulations and performance standards, and makes appropriate recommendations;
• Performs special cost, trend, impact and other analyses and drafts reports and recommendations on assigned projects to support department functions;
• Prepares a variety of regular and special reports for management, committees and councils;
• Assembles data, conducts studies and prepares monthly and periodic reports and annual management status report;
• Researches and recommends policies and procedures; participates in the development of Association or program policies and procedures;
• Assists in the development of staff and volunteer training programs;
• Other duties as assigned by supervisor.

DESIRED MINIMUM QUALIFICATIONS:

Knowledge of:

• Theory, principles, practices and comparative analysis techniques;
• Applicable state and federal laws and regulations governing budgeting and financing of nonprofit agencies;
• Association structure, policies and procedures;
• Policies, procedures, rules and regulations for assigned program/department;
• Computer tools and software, particularly as related to statistical analysis, modeling, data management and manipulation;
  • Advanced principles, practices and methods of administrative, budgetary, economic and procedural analysis;
  • Principles and practices of sound business communication;
• Correct English usage, including spelling, grammar and punctuation.

Ability to:

• Operate a personal computer and proficiently utilize Microsoft Excel , word processing, and other standard software;
• Utilize specialized databases to obtain necessary information;
• Select appropriate methodologies and perform mathematical and statistical calculations and analyses;
• Exercise sound independent judgment within general policy guidelines;

• Understand, interpret, explain and apply state, local and association laws, reporting and recordkeeping;
• Establish and maintain effective multi-agency and departmental contact;
• Establish and maintain effective working relationships with management, staff, volunteers and others encountered in the course of work.

Training & Experience:

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from a four-year college or university with a major in Public or Business Administration, Early Childhood Education, or a closely related field; and at least three (3) years of progressively responsible experience performing complex financial, statistical and program analyses; or an equivalent combination of training and experience.

Language Skills:

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals; ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

LICENSES, CERTIFICATES, & SPECIAL REQUIREMENTS:

Certification in pediatric first aide, CPR must be met within 90 days of employment. Must meet and maintain state law and county licensing requirements regarding employment in a childcare center (fingerprints, TB, physical, immunizations).

PHYSICAL AND MENTAL DEMANDS:

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit or stand for long periods; talk or hear, both in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; reach with hands and arms; and lift or move up to ten (10) pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands:

While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform work on multiple, concurrent tasks; and interact with program management, staff, volunteers, representatives of public agencies and community organizations and others encountered in the course of work.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee works under typical office conditions; the noise level is usually quiet.