Managed Care Coordinator

American Oncology Network; United States; Remote; USD 21,000 - 37,000; Full time

Job summary

American Oncology Network, Inc. is seeking a Remote Managed Care Coordinator to coordinate pre-certification and prior authorization processes, ensuring accurate insurance verification and timely communication across teams.

The role requires at least two years in healthcare, strong knowledge of medical terminology, and excellent written and verbal communication skills. Occasional overtime is expected, with a focus on accuracy and regulatory compliance.

Qualifications

• Two years of healthcare experience in a clinical or business office setting.
• Knowledge of medical terminology (ICD9, ICD10) and CPT codes.
• Experience verifying pre-certification and/or prior authorization with insurance.
• Ability to calculate and collect patient responsibility and copays.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinate pre-certification and prior authorization with insurance providers and internal teams.
• Review patient schedules to evaluate coverage criteria per payer guidelines.
• Verify active insurance benefits and communicate any exceptions to the team.
• Review treatment orders to identify required authorization or documentation.
• Communicate with Finance, Intake, UM teams and others via Teams, phone, email, and in person.
• Collaborate with outside entities to complete forms promptly and accurately.
• Comply with applicable Federal and State laws related to patient care, billing, and collections.
• Work overtime as needed and maintain orderly records and equipment.

Skills

Verbal communication

Written communication

Medical terminology

Insurance knowledge

Team collaboration

Remote work capability

Education

High school diploma or GED

Tools

MS Office

EMR software

Job description

Location:

Remote Position

Hiring Range:

$15.60 - $26.58

This position will be Work From Home - but qualified candidates must reside in Central Time or Eastern Time zones to be considered.

Job Description Summary:

A Managed Care Coordinator serves as the liaison between the Financial Counselor and the Utilization Management and Intake team by coordinating managed care review of benefits, authorizations, referrals and streamlining communication of the managed care components for patient services. Performs the quality control function for pre-certification and prior authorization. The Managed Care Coordinator ensures the patients’ insurance benefits are kept up to date in the electronic medical records (EMR) and billing software while also verifying the patient’s services meet coverage appropriateness.

Primary Job Duties & Responsibilities:

• Monitors and coordinates internally and externally with the insurance company on the pre-certification and prior authorization processes, including peer-2-peer and appeals, seeking support from provider or pharmacy team when applicable.
• Review assigned patient(s) and/or Physician schedules for upcoming visits and/or treatment to evaluate coverage criteria with payor guidelines and preferred treatment.
• Review patients’ treatment plan(s) and identify if insurance benefit coverage is active, all unplanned exceptions are to be communicated to provider/clinic team immediately.
• Review and identify new treatment orders.
• Communicate openly and routinely throughout the course of the workday with various teams such as the Financial Counselor Team, Intake Team, UM team and coworkers through Teams, phone calls, emails and in person to discuss items as needed to complete managed cares.
• Work closely with outside entities to ensure full collaboration and completion of forms and items needed in a timely and sometimes urgent manner.
• Understand and comply with all Federal and State laws and regulations pertaining to patient care, rights, safety, billing, and collections.
• Will be expected to work overtime when given sufficient notice of required overtime.
• Keep work area and records in a neat and orderly manner.
• Maintain all company equipment in a safe and working order.
• Adhere to all AON and departmental policies and procedures, including Revenue cycle policies and procedures.
• Performs other duties and projects as assigned.

Job Qualifications and Requirements:

Education : High school Diploma or GED required. Further education or degree a plus Certifications/Licenses : Previous Experience (including minimum years of experience):

• A minimum of two-years prior experience in the healthcare field, preferably in a clinical or business office setting required.
• Prior Medical terminology.
• Prior Medical insurance verification.
• Prior Verifying pre-certification and/or prior authorization with medical insurance.
• Excellent proven verbal and communication skills needed.
• Proven Insurance knowledge requirements including an understanding of medical terminology, ICD9, ICD10 and CPT codes.
• Ability to calculate and collect patients’ responsibility and insurance co-pay/coinsurance.

Core Capabilities :

• Analysis & Critical Thinking: Critical thinking skills including solid problem solving, analysis, decision-making, planning, time management and organizational skills. Must be detailed oriented with the ability to exercise independent judgment.
• Interpersonal Effectiveness: Developed interpersonal skills, emotional intelligence, diplomacy, tact, conflict management, delegation skills, and diversity awareness. Ability to work effectively with sensitive and confidential material and sometimes emotionally charged matters.
• Communication Skills: Good command of the English language. Second language is an asset but not required. Effective communication skills (oral, written, presentation), is an active listener, and effectively provides balanced feedback.
• Customer Service & Organizational Awareness: Strong customer focus. Ability to build an engaging culture of quality, performance effectiveness and operational excellence through best practices, strong business and political acumen, collaboration and partnerships, as well as a positive employee, physician and community relations.
• Self-Management: Effectively manages own time, conflicting priorities, self, stress, and professional development. Self-motivated and self-starter with ability work independently with limited supervision. Ability to work remotely effectively as required.
• Must be able to work effectively in a fast-paced, multi-site environment with demonstrated ability to juggle competing priorities and demands from a variety of stakeholders and sites.
• Computer Skills: Proficiency in MS Office Word, Excel, Power Point, and Outlook required.Ability to use multiple screens to perform required job functions.Ability to navigate multiple applications and tab in and out of workflow to complete tasks.

Travel : 0%

Standard Core Workdays/Hours : Monday to Friday 8:00 AM – 5:00 PM. Occasional overtime may be required, and weekend shifts based on location hours and operational needs.

#LI-REMOTE