Maintenance Supervisor

Vest Residential; North Carolina; On-site; USD 38,000 - 52,000; Full time

Job summary

Vest Residential is seeking a maintenance-focused professional to oversee and perform technical work ensuring the community meets the company’s standards for cleanliness, safety, and functionality. The role covers interior and exterior spaces, amenities, and common areas, with emphasis on preventative maintenance and timely response to resident requests.

You will supervise make-ready processes for vacant units, inspect quality of work, manage inventory, and coordinate with vendors while

Responsibilities

• Assists and completes work orders from resident requests, diagnosing defects and repairing per established policies, procedures, safety standards, and code requirements.
• Oversees and completes the make-ready process for vacant units, including pre-move inspections, punch lists, scheduling vendors, and ensuring timely turnover.
• Maintains inventory of spare parts and maintenance materials, coordinating with the Community Manager to order supplies within budget.
• Performs monthly preventative maintenance procedures as outlined in the Policy and Procedure Manual.
• Conducts regular safety meetings, keeps MSDS up to date, and ensures compliance with OSHA and related safety regulations.

Job description

Job Description

Job Summary:

Oversees and performs technical and mechanical work that ensures the inside and external buildings, grounds, amenities, and common areas of the community meet the Company’s standards for cleanliness, appearance, safety, and overall functionality.

Essential Responsibilities:

1. Assists and completes work orders generated from resident requests for service, as well as routine upkeep on the community by diagnosing the source or cause of the defect or problem, and making repairs in accordance with established policies, procedures, safety standards, and code requirements.
2. Oversees and completes the “make-ready” process to prepare vacant apartment homes for leasing and new move ins by completing the pre-move-out inspection, creating a “punch” list of maintenance work needed, scheduling vendors and contractors as needed, obtaining needed supplies and materials, completing all maintenance tasks, and inspecting completed work.
3. Develops standards for the cleanliness and overall appearance of the community’s grounds, amenities, building exteriors, market ready unit interiors, breezeways, curbs, signage, leasing office, central garbage areas, parking lots, and other buildings and common areas to ensure that they reflect and represent the high quality of the community and VEST standards.
4. Periodically inspects work performed by other service team members to assess effectiveness of policies and procedures and develop corrective action plans as needed.
5. Periodically inspects work performed by contractors, vendors and other service providers to verify the work, materials and services meet quality standards, scope and specifications as required.
6. Maintains adequate inventory of spare parts and maintenance materials and works with Community Manager to order supplies and tools as needed to stay within budgetary guidelines.
7. Completes monthly preventative maintenance procedures as outlined in the Policy and Procedure Manual.
8. Supports cost-cutting and expense control programs by fixing rather than replacing parts when possible, not being wasteful with materials and supplies, and practicing the correct use for tools and equipment.
9. Conducts regularly scheduled VEST safety meetings, ensure all MSDS sheets are current and readily accessible, and keeps up to date on all OSHA and other safety related laws and requirements to ensure community compliance.
10. Demonstrates customer services skills by treating residents and others with respect, answering questions from team and residents, responding sensitively to complaints about maintenance services, and assigned work orders with efficiency and urgency.

Other Responsibilities:

1. Assists Community Manager in developing the budget for regular repair and maintenance and capital expenses.

Organizational Responsibilities:

• Follows established policies and procedures by monitoring and complying with regulatory requirements, organizational standards, and operational processes related to area(s) of responsibility and reporting violations or infractions to appropriate individual(s).
• Schedules and performs minor and routine maintenance on all appropriate equipment on a regular basis. Inspects and maintains all tools in excellent condition.
• Conducts routine and periodic community inspections to identify safety and risk management concerns, keep the community in good repair, and communicate concerns about the physical needs of the community to the appropriate individual(s).
• Completes documentation and other paperwork in a timely, accurate, and complete fashion so that service requests can be appropriately documented, tracked and completed.
• Identifies areas for improvement and offers suggestions to improve efficiency and productivity.
• Keeps abreast of current changes in technology, processes, and standards within the industry and area(s) of responsibility by attending internal and external training classes, research and/or subscribing to the internet or other professional publications or utilizing other appropriate method(s) to obtain business and professional information, and applies knowledge and practices to area(s) of responsibility.

Working Conditions:

• Incumbents work both in and outside of apartment buildings and in all areas of the community, including amenities.

Physical Demands:

• Incumbents need to be able to stand, walk, and/or sit for extended periods of time and bend, stoop, climb ladders, reach, carry objects, and crawl in confined areas.
• Incumbents must be able to work inside and outside in all weather conditions (rain, snow, heat, hail, wind, sleet).