Maintenance Project Manager - Fairfield & Los Altos

YMCA of Greater Long Beach; Long Beach (CA); On-site; USD 30,000 - 45,000; Full time

Job summary

YMCA of Greater Long Beach is seeking an experienced Facilities Maintenance Supervisor to manage maintenance and custodial duties across branches. You will oversee repairs, safety inspections, and preventative maintenance programs to ensure reliable operations and minimal disruption to programs and events.

The role requires strong leadership over maintenance staff, coordination with leadership, and adherence to Cal-OSHA safety standards, with early mornings, nights, and weekends as needed.

Qualifications

• Five or more years of related construction, facility and/or property experience.
• Ability to read and interpret instructions, procedures, manuals, and other documents.
• Ability to report and record maintenance requests.
• Basic understanding of the upkeep and care of equipment.
• Criminal clearance, health screening with TB test.
• CPR and First Aid preferred.
• Must have one year of custodial or janitorial experience.

Responsibilities

• Develop and maintain annual and quarterly maintenance work plans.
• Oversee the ordering and management of maintenance and custodial supplies for all facilities.
• Provide oversight and direction to the maintenance, housekeeping, and custodial staff as directed by the supervisor.
• Collaborate with the leadership team to develop an annual branch repair and replacement plan.
• Insure the readiness of and viability of back-up electrical system to provide essential services to staff and guests.
• Oversee major and minor construction projects from conception to completion, ensuring milestones, deadlines, and punch lists are met.
• Conduct facility audits and safety inspections to ensure compliance with safety requirements; document findings through formal reports.
• Develop and implement inventory control procedures.
• Create and maintain preventative maintenance procedures and SOPs.
• Ensure the protection and proper care of assets, including minimizing inventory shrinkage.
• Maintain open communication with staff and leadership when planning maintenance projects to avoid conflicts with scheduled YMCA events.
• Plan and schedule preventive maintenance and repairs to minimize disruption to guests and scheduled events.
• Inspect YMCA vehicles for safety issues, damage, and cleanliness.
• Ensure compliance with safety regulations and vehicle maintenance schedules.
• Manage telecommunication and IT equipment.
• Supervise the night and weekend maintenance staff person.
• Develop and maintain a maintenance program for all YMCA vehicles.
• Ensure water system design and maintenance meet current and future requirements; provide information to government agencies.
• Monitor security of the branch to ensure staff and participant safety and prevent facility damage.
• Maintain records on facility condition and serviceability; advise leadership on needs within budget.

Skills

Facility maintenance planning

Reading and interpreting documents

Maintenance records

Equipment upkeep

Criminal clearance / TB test

CPR and First Aid preferred

Custodial/janitorial experience

Job description

Pay: $22.11 - $32.79

Hours: M-F 9am - 5:30pm

POSITION SUMMARY:

Manages and completes maintenance and custodial duties. Involved in building repairs and equipment repairs. Leads sanitation control and checks for safety hazards. Oversee physical facility, maintenance systems, property and asset protection and construction projects.

ESSENTIAL FUNCTIONS:

• Develop and maintain annual and quarterly maintenance work plans.
• Oversee the ordering and management of maintenance and custodial supplies for all facilities.
• Provide oversight and direction to the maintenance, housekeeping, and custodial staff as directed by the supervisor.
• Collaborate with the leadership team to develop an annual branch repair and replacement plan.
• Insure the readiness of and viability of back-up electrical system to provide essential services to staff and guests.
• Oversee major and minor construction projects from conception to completion, ensuring milestones, deadlines, and punch lists are met.
• Conduct facility audits and safety inspections to ensure compliance with safety requirements; document findings through formal reports.
• Develop and implement inventory control procedures.
• Create and maintain preventative maintenance procedures and Standard Operating Procedures (SOPs).
• Ensure the protection and proper care of assets, including minimizing inventory shrinkage.
• Maintain open communication with staff and leadership when planning maintenance projects to avoid conflicts with scheduled YMCA events.
• Plan and schedule preventive maintenance and repairs to minimize disruption to guests and scheduled events.
• Inspect YMCA vehicles for safety issues, damage, and cleanliness.
• Ensure compliance with all local, state, and YMCA safety regulations, including maintaining proper documentation and vehicle maintenance schedules.
• Manage telecommunication and IT equipment.
• Supervise the night and weekend maintenance staff person.
• Develop and maintain a maintenance program for all YMCA vehicles, including scheduling maintenance and repairs in the System of Record.
• Insure that the water system is designed and maintained to provide for all current and future domestic and firefighting requirements. Provide all information required by government agencies.
• Monitor and evaluate the security of the entire Branch operation to insure the safety of staff and participants and to prevent damage to facilities.
• Maintain records as to the condition and serviceability of all facilities. Advise Facility Director and Executive Director of needs in time to plan for the repair and or replacement within budgetary limitations.
• Assists in control of sanitation for swimming pool and spa including vacuuming and filter care.
• Assists in checking Branch operation for safety hazards and reports any deficiency.
• Must demonstrate knowledge and experience in the following areas:
• Strong construction framing experience
• Basic electrical wiring principles
• Strong understanding and enforcement of Cal-OSHA work safety regulations

ADDITIONAL JOB SPECIFIC DUTIES:

• Perform basic plumbing repairs, including repairing/replacing faucets, toilet components, clogged drains, minor leaks, and other plumbing fixtures.
• Perform minor electrical repairs and troubleshooting, such as replacing switches, outlets, light fixtures, bulbs, and identifying electrical issues that require a licensed vendor.
• Complete drywall and wall repairs, including patching holes, repairing minor damage, preparing surfaces, and touch-up painting.
• Repair and install facility hardware, including doors, locks, hinges, handles, closers, shelving, dispensers, and other building fixtures.
• Troubleshoot facility equipment and mechanical issues to identify the likely cause of a problem, complete minor repairs when appropriate, and determine when professional service is required.
• Perform preventive maintenance on facility equipment and building systems, including routine inspections, adjustments, lubrication, cleaning, and replacement of worn components to help prevent equipment failure.
• This position requires early mornings, nights, and weekends, as needed.

OTHER JOB DUTIES:

• Record and report all necessary repairs in the System of Record (NODAF); perform or coordinate repairs as needed.
• Performs heater filter changes.
• Attend all staff meetings, trainings and other YMCA functions as required by Supervisor.
• Support YMCA fundraising initiatives, such as the Annual Campaign, to provide financial assistance and expand program access for families in need.
• Must be at least 21 years old, hold a valid California Driver’s License, and be insured to drive in California without restrictions.
• Perform other duties as assigned, including but not limited to:
• Event setup and cleanup
• Janitorial and custodial tasks
• Landscaping and grounds maintenance
• Emptying trash, washing windows, and power washing showers
• Drain cleaning and office relocations
• Minor electrical work and construction
• Biohazard cleanup and grocery shopping

LEADERSHIP COMPETENCIES:

Leader

Mission Advancement:Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.

Collaboration:Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth:Pursues self-development that enhances job performance. Demonstrates an openness to change and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

QUALIFICATIONS:

• Five (5) or more years of related construction, facility and/or property experience required.
• Ability to read and interpret instructions, procedures, manuals, and other documents.
• Ability to report and record maintenance requests.
• Basic understanding of the upkeep and care of equipment.
• Criminal Clearance, health screening with TB test.
• CPR and First Aid preferred.
• Must have one year of experience with custodial or janitorial experience

WORK ENVIRONMENT & PHYSICAL DEMANDS:

Environmental Factors: Indoor and outdoor facilities (e.g. childcare and recreational sites); exposure to heat, cold, potentially hazardous chemicals, toxic materials; work on slippery or uneven surfaces. Noise level is usually moderate to loud. While in this position the employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to high, precarious places.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to stoop, bend, kneel, crouch, talk, hear, stand, walk, sit, and reach with hands and arms. The employee must frequently lift, push, pull, and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

POSITION DESCRIPTION ACKNOWLEDGMENT:

This position description is not intended to be all inclusive. It is understood that the employee will also perform other reasonable business duties and will be responsible for implementation of the policies, procedures and standards established by the Metropolitan Board, the branch Board of Managers and the Metropolitan Administration. Positions descriptions are reviewed periodically and may be revised at the discretion of management. This position description is not a written or implied contract.