Maintenance Planning & Scheduling Administrator III

Biogen; Milwaukee (WI); On-site; USD 73,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision

401(k) with company match

Tuition reimbursement

Paid time off

Job summary

Biogen in Milwaukee is seeking a Planning and Scheduling Administrator III to support maintenance planning for site assets, including GMP equipment. You will develop and manage job plans, preventive maintenance programs, work orders, and CMMS records to improve reliability and reduce downtime.

The role collaborates with Manufacturing, I&C, Engineering, Labs and Site Services, providing CMMS expertise, training, and process improvements while ensuring regulatory compliance.

Qualifications

• High School Diploma or GED; Associate's Degree preferred in Electronics, Database Systems or related.
• Minimum of 4 years of experience either in GMP environment or 4 years in maintenance planning and scheduling (or combination).
• Strong knowledge of planning and scheduling, preferably in maintenance.
• Strong working knowledge of Computerized Maintenance Management Systems (CMMS).
• Work order management and cross-functional collaboration; strong written and verbal communication.

Responsibilities

• Manage planning and scheduling activities for Maintenance, Site Services, and I&C work.
• Create, revise, and maintain job plans, preventive maintenance plans, and material lists.
• Support asset onboarding, modification, retirement, and equipment data management within the CMMS.
• Generate, prioritize, and dispatch scheduled maintenance work orders.
• Review and release unscheduled work requests for execution.
• Coordinate pre-work preparation and job activity analysis to support efficient work execution.
• Serve as a CMMS subject matter expert, including user administration and training.
• Support SOP revisions, regulatory inspections, audits, and compliance activities.
• Support new equipment onboarding process.
• Identify and implement continuous improvement opportunities in maintenance planning, work execution, and CMMS processes.

Skills

GMP experience

Planning & Scheduling

CMMS

Work orders

Communication

Cross-functional collaboration

Education

High School Diploma or GED

Associate's Degree preferred in Electronics or Database Systems

Tools

CMMS

Job description

About This Role

The Planning and Scheduling Administrator III plays a key role in supporting maintenance planning and scheduling processes for site assets, including GMP and non-GMP equipment. This position is instrumental in driving maintenance efficiency and asset reliability through the development and management of job plans, preventive maintenance programs, work orders, and equipment records within the CMMS. Working closely with Manufacturing, Maintenance, Instrumentation & Controls (I&C), Engineering, Labs, and Site Services, the role helps optimize resource utilization, and minimize equipment downtime.

About This Role

The Planning and Scheduling Administrator III plays a key role in supporting maintenance planning and scheduling processes for site assets, including GMP and non-GMP equipment. This position is instrumental in driving maintenance efficiency and asset reliability through the development and management of job plans, preventive maintenance programs, work orders, and equipment records within the CMMS. Working closely with Manufacturing, Maintenance, Instrumentation & Controls (I&C), Engineering, Labs, and Site Services, the role helps optimize resource utilization, and minimize equipment downtime.

What You'll Do

• Manage planning and scheduling activities for Maintenance, Site Services, and I&C work
• Create, revise, and maintain job plans, preventive maintenance plans, and material lists
• Support asset onboarding, modification, retirement, and equipment data management within the CMMS
• Generate, prioritize, and dispatch scheduled maintenance work orders
• Review and release unscheduled work requests for execution
• Coordinate pre-work preparation and job activity analysis to support efficient work execution
• Serve as a CMMS subject matter expert, including user administration and training
• Support SOP revisions, regulatory inspections, audits, and compliance activities
• Support new equipment onboarding process
• Identify and implement continuous improvement opportunities in maintenance planning, work execution, and CMMS processes

Who You Are

You are a detail-oriented maintenance professional with strong planning and scheduling expertise who thrives in a GMP-regulated environment. You enjoy collaborating across functions, leveraging data to improve reliability, and driving continuous improvement through effective maintenance practices.

Required Skills

• High School Diploma or GED; Associate's Degree preferred in Electronics, Database Systems or related
• Minimum of 4 years of experience either working in GMP environment or 4 years in maintenance planning and scheduling (or combination of the two)
• Knowledge of planning and scheduling, preferred in maintenance
• Strong working knowledge of Computerized Maintenance Management Systems
• Work order management
• Strong written and verbal communication skills
• Cross-functional collaboration

Preferred Skills

• Experience in biopharmaceutical manufacturing GMP environment highly desired
• Knowledge of calibration and instrumentation systems, as well as large industrial equipment such as fans, chillers, pumps and boilers and their associated components
• Experience supporting maintenance continuous improvement initiatives

Job Level: Professional

Additional Information

The base compensation range for this role is: $35.10-$45.67
Base salary offered is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity.
Regular employees are eligible to receive both short term and long-term incentives, including cash bonus and equity incentive opportunities, designed to reward recent achievements and recognize your future potential based on individual, business unit and company performance.

Benefits

In addition to compensation, Biogen offers a full and highly competitive range of benefits designed to support our employees’ and their families physical, financial, emotional, and social well-being; including, but not limited to:

• Medical, Dental, Vision, & Life insurances
• Fitness & Wellness programs including a fitness reimbursement
• Short- and Long-Term Disability insurance
• A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
• Up to 12 company paid holidays + 3 paid days off for Personal Significance
• 80 hours of sick time per calendar year
• Paid Maternity and Parental Leave benefit
• 401(k) program participation with company matched contributions
• Employee stock purchase plan
• Tuition reimbursement of up to $10,000 per calendar year
• Employee Resource Groups participation

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.
At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our Biogen.
All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.