Maintenance Planner and Scheduler

C&W FACILITY SERVICES INC.; Boston (MA); On-site; USD 57,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Retirement plans

Paid time off

Job summary

Cushman & Wakefield in Boston is seeking a Maintenance Planner and Scheduler to lead planning and coordination of maintenance and project activities across sites. The role ensures efficient scheduling, resource allocation, and minimal operational disruption.

Ideal candidates have 4–6 years of maintenance experience, strong analytical skills, and proficiency with CMMS and Microsoft Office. You will collaborate with maintenance, engineering, production, and EHS to drive operational excellence and

Qualifications

• 4–6 years of equipment maintenance experience in regulated/industrial environments.
• Strong analytical skills with data analysis and reporting.
• Familiarity with Lean principles.
• Proficiency in Microsoft Office products.
• Bachelor’s degree in engineering, Facility Management, or equivalent.
• Energetic, positive, and solution‑oriented attitude.
• Advanced knowledge of CMMS systems.

Responsibilities

• Plan and schedule major jobs across one or multiple sites.
• Collaborate with maintenance, engineering, production, and EHS to develop detailed plans and timelines.
• Incorporate system interdependencies and area-specific requirements into planning.
• Coordinate with stakeholders to assess job scope and adjust schedules as priorities change.
• Maintain planning tools, schedules, and documentation reflecting current status and future needs.
• Lead pre‑job planning meetings and post‑job reviews for continuous improvement.
• Support contingency plans for high‑risk or complex jobs.
• Ensure compliance with safety and regulatory standards.
• Review and approve non‑system generated work orders; ensure closure documentation.
• Process and manage CMMS workflows as reviewer/approver.
• Own SOPs, WIs, and OJTs related to planning and scheduling.
• Manage Work Order administration training records.
• Conduct maintenance assessments for change controls to evaluate impact.
• Track and manage budgets related to areas of responsibility.
• Perform other duties as directed by leadership.

Skills

Analytical skills

4–6 years equipment maintenance

Lean principles

Microsoft Office

Data analysis

CMMS knowledge

Education

Bachelor’s degree in engineering or facilities

Tools

CMMS systems

Microsoft Office

Job description

Job Title

Maintenance Planner and Scheduler

Job Description Summary

We are seeking an experienced and detail‑oriented Planner Scheduler to lead the planning and coordination of maintenance and project activities across our operations. This role is essential in ensuring that work is scheduled efficiently, resources are allocated appropriately, and activities are executed with minimal disruption to daily operations. The ideal candidate will have strong organizational skills, a proactive mindset, and the ability to collaborate across departments to support operational excellence.

Key Responsibilities

• Plan and schedule major jobs across one or multiple sites, ensuring alignment with operational priorities and minimal disruption to production.
• Collaborate with cross‑functional teams including maintenance, engineering, production, and EHS to develop detailed job plans and timelines.
• Incorporate system interdependencies and area‑specific requirements into all planning activities.
• Coordinate with stakeholders to assess job scope, communicate plans, and adjust schedules as needed to accommodate changing priorities.
• Maintain and update planning tools, schedules, and documentation to reflect current job status and future needs.
• Lead pre‑job planning meetings and post‑job reviews to ensure continuous improvement in planning and execution.
• Support the development of contingency plans for high‑risk or complex jobs.
• Ensure compliance with all safety and regulatory standards.
• Review and approve non‑system generated work orders and ensure proper closure documentation.
• Process and manage CMMS workflows, acting as both a reviewer and approver.
• Serve as owner of associated SOPs, Work Instructions (WIs), and On‑the‑Job Trainings (OJTs) related to planning and scheduling.
• Manage Work Order administration‑related training records.
• Conduct maintenance assessments for change controls to evaluate operational impact.
• Track and manage financial budgets related to areas of responsibility.
• Perform other duties as directed by leadership.

Minimum Qualifications

• 4–6 years of equipment maintenance experience, preferably within a regulated or industrial environment
• Strong analytical skills with knowledge of data analysis tools and reporting
• Familiarity with Lean principles
• Proficiency in Microsoft Office products
• Bachelor’s degree in engineering, Facility Management, or equivalent experience
• Energetic, positive, and solution‑oriented attitude
• Advanced knowledge of CMMS systems

Benefits & Compensation

• Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.

In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $41.65 - $49.00

Equal Opportunity

C&W Services is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at C&W Services, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

About Cushman & Wakefield

Cushman & Wakefield (NYSE: CWK) is a leading global commercial real estate services firm for occupiers and investors with approximately 53,000 employees in over 350 offices and nearly 60 countries. In 2025, the firm reported revenue of $10.3 billion across its core service lines of services, Leasing, Capital markets, and Valuation and other. Built around the belief that Better never settles, the firm receives numerous industry and business accolades for its award‑winning culture. For additional information, visit www.cushmanwakefield.com